FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to grant a Bid Waver to American Ground and Snow Management of Mystic, Connecticut, to install the Lantern Hill Valley Parking lots due to receiving less than the required three bids for Bid # 2026-04 (Park Lot Installation), in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
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Background:
Parks & Recreation solicited Bid to install parking lots at the Lantern Hill & Bush Pond. However, only two bids were received. American Ground and Snow Management of Mystic, Connecticut was the low bid at $30,000. Therefore, a Bid Waiver has been requested.
Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
Section 3: Competitive Bidding Process
The following cost ranges determine the action needed in regard to competitive bidding for proposed expenditures on construction projects, equipment, supplies, and professional services, with the exception of legal services. The dollar amounts refer to a total amount, per vendor, per fiscal year:
Less than $4,999 No bids required; no quotes required; assumes buyers will seek lowest available cost.
$5,000 - $14,999 Three (3) quotes required or a bid waiver from Town Council. Written record of quotes or Town Council bid waiver action to be attached to electronic purchase order.
$15,000 + At least three (3) proposals required through an open and advertised competitive bid process for construction projects, equipment, supplies, and professional services other than legal services.
Bid awards shall be determined by assessing the best interest of the Town in terms of the scope of work, qualified bidders’ overall approach to the project or service, past performance, and cost. The bid shall be awarded to the lowest qualified bidder if it is in the best interest of the Town.
If fewer than three bids are received, a bid waiver approved by the Town Council shall be requested prior to award of the bid.
Department Comment/Recommendation:
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Finance Director Comment/Recommendation:
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Mayor Comment/Recommendation:
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