FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to approve the Town Council Department Fiscal Year 2023/2024 Capital Improvement Budget in the total amount of $1,500.
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Background:
As part of the Fiscal Year Budget Preparation process the Town Council is required to approve a Capital Plan for Town Council Department. .
The proposed Capital Plan was in the amount of $1,500
This fund is used to purchase equipment to provide members of the Town Council a laptop to conduct town business and access the cloud-based meeting portal.
The attached quote in the amount of $1,249.00 provides:
HP EliteBook 845 G7 Notebook $1,249.00
• Windows 10 Pro 64
• AMD Ryzen 5 Pro Processor
• 8GB Memory; 256 GB SSD Storage
• 14" Diagonal FHD Display
$1,500.00 is being submitted/requested for the New Equipment/Laptop Replacement Initiative in Fiscal Year 2023/2024 CIP Budget.
Department Comment/Recommendation:
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Finance Director Comment/Recommendation:
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Mayor Comment/Recommendation:
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Meeting Action Detail:
Town Council Meeting 12/14/2022:
File #: 22812 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to approve the Town Council Department Fiscal Year 2023/2024 Capital Improvement Budget in the total amount of $1,500.
Moved: Saums Seconded: Ingalls
Action: Approved and so Declared
Minute Note
Moved by Councilor Saums, seconded by Councilor Ingalls
Discussion: Councilor Saums stated as part of the Annual Fiscal Year Budget Preparation process the Town Council was required to approve a Capital Plan for Town Council Department. He stated the Town Council has been budgeting $1,500 to provide members of the Council a laptop to conduct town business. He stated depending on the balance in this Capital Account they may choose to remove these funds during the budget preparation process.
Councilor Saums went on to state that most Town Councilors use their own personal laptops. However, he stated town issued laptops were provided to members of the Town Council when a laptop is needed, or when a new Councilor may come on board mid-term, or when a Councilor’s personal laptop was not functioning. He stated without a laptop Councilors could not participate in meetings to conduct town business.
VOTE: 8 - 0 Approved and so declared
Action: Approved and so Declared
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Finance Committee Meeting 12/7/2022:
File #: 22812 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to approve the Town Council Department Fiscal Year 2023/2024 Capital Improvement Budget in the total amount of $1,500.
Moved: Ryan Seconded: Ingalls
Action: Recommend to Approve
Minute Note:
Discussion: Councilor Saums stated as part of the Fiscal Year Budget Preparation process the Town Council was required to approve a Capital Plan for Town Council Department. He stated the Town Council has been budgeting $1,500 to provide members of the Council a laptop to conduct town business. He stated depending on the balance in this Capital Account they may choose to remove these funds during the budget preparation process.
Councilor Ryan questioned whether the Town used a preferred vendor to purchase this type of equipment. Mayor Allyn, III, stated the MIS Department typically shops around for the best price.
VOTE: 3- 0 Approved and so declared
Action: Recommend to Approve