RESOUTION
Subject:
title
MOTION to approve a proposed “Resolution Authorizing Term Adjustments For The Ledyard Beautification Committee” as contained in the draft dated October 19, 2022”.
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Background:
The Ledyard Pride and Beautification Committee was initially established under a Resolution on August 10, 2016.
Resolutions are typically used for temporary or short-term committees designed to address a specific project, which would have a fixed end date such as the Charter Revision Commission; with all members terms ending at the same time.
Because the Ledyard Beautification Committee was a success, as part of the 2017-2019 Town Council Ordinance Update Initiative the Resolution establishing the Beautification Committee was transitioned into an Ordinance to provide for an on-going Beautification Committee and the current members at that time remained in place.
With the terms of the Beautification Committee all ending on October 26, 2022 six of the nine member Committee decided not to seek reappointment, leaving the Committee in a position of not having a quorum.
To resolve this issue, and to provide continuity of historical background on the Committee the Administration Committee proposed a one-time Administrative Adjustment to the terms of newly appointed members of the Ledyard Beautification Committee.
Based on a nine-member Committee the Administration Committee recommends the one-time Administrative Adjustment be as follows:
• The terms of the current three Committee Members, who were reappointed on September 28, 2022, was scheduled to end on October 26, 2025;
• Three newly appointed members terms would be slated to end on October 26, 2024; and
• Three newly appointed members terms would be slated to end on October 26, 2023.
Thereafter, vacancies shall be filled for a three (3) year term in accordance with Ordinance #100-008 “An Ordinance Establishing a Beautification Committee for the Town of Ledyard”.
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Department Comment/Recommendation:
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Meeting Action Detail:
Town Council Meeting 12/14//2022
File #: 22658Version: 1
Type: Resolution
Title: MOTION to approve a proposed “Resolution Authorizing Term Adjustments For The Ledyard Beautification Committee” as contained in the draft dated October 19, 2022”.
Mover: Ingalls Seconder: McGrattan
Action: Approved and so Declared
Minute Note:
Moved by Councilor Ingalls, seconded by Councilor McGrattan
Discussion: Councilor Ingalls stated the proposed Resolution Authorizing Term Adjustments for the Ledyard Beautification Committee” was to provide a one-time term adjustment. She explained when the Beautification Committee was established all the members started their term and ended their terms at the same time. She stated when the terms came due for reappointment a number of members were not interested in continuing to serve on the Committee, which left the Committee at-risk of not having a quorum. Therefore, she stated the proposed Resolution was a one-time adjustment to stagger the end dates of the members terms to eliminate the issue of all the Committee Member’s terms ending at the same time going forward.
VOTE: 8 - 0 Approved and so declared
Action: Approved and so Declared
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Administration Committee Meeting 11/09//2022
File #: 22658Version: 1
Type: Resolution
Title: MOTION to approve a proposed “Resolution Authorizing Term Adjustments For The Ledyard Beautification Committee” as contained in the draft dated October 19, 2022”.
Mover: McGrattan Seconder: Irwin
Action: Recommend to Approve
Minute Note:
DRAFT: 10/19/2022
Res. 003-2021/Jun 09
RESOLUTION
AUTHORIZING TERM ADJUSTMENTS
FOR THE
LEDYARD BEAUTIFICATION COMMITTEE
WHEREAS: The Ledyard Pride and Beautification Committee was initially established under the Resolution Establishing a Pride and Beautification Committee for the Town of Ledyard on August 10, 2016.
WHEREAS: With the committees success and its volunteers’ willingness and desire for the committee to become a long-term, on-going committee, the resolution was replaced with Ordinance #148 “An Ordinance Establishing a Beautification Committee” and the current Pride and Beautification Committee members were requested to continue to serve with the April 25, 2018 adoption of the Ordinance;
WHEREAS: Under the Town Council’s 2017 - 2019 Ordinance Update Initiative; Ordinance #147 was renumbered to Ordinance #100-008 “An Ordinance Establishing a Beautification Committee for the Town of Ledyard;
WHEREAS: The Town Council recognizes the hardship caused by all of the members terms expiring on the same date;
BE IT RESOLVED: That the Town Council is hereby authorized to approve a one-time Administrative Adjustment to the terms of newly appointed members of the Ledyard Beautification Committee to provide continuity and eliminate all terms ending on the same date;
BE IT FURTHER RESOLVED: That the adjusted terms of the nine-member Committee shall be as follows:
• The terms of the current three (3) Committee Members, reappointed on September 28, 2022, shall expire on October 26, 2025;
• Three (3) newly appointed members terms shall expire on October 26, 2024; and
• Three (3) newly appointed members terms shall expire on October 26, 2023.
Thereafter, vacancies shall be filled for a three (3) year term in accordance with Ordinance #100-008 “An Ordinance Establishing a Beautification Committee for the Town of Ledyard”.
Adopted by the Ledyard Town Council on: _____________
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Kevin J. Dombrowski, Chairman
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History:
2022: With the terms of the Beautification Committee all ending on October 26, 2022 six of the nine member Committee decided not to seek reappointment, leaving the Committee in a position of not having a quorum.
To resolve this issue, and to provide continuity of historical background on the Committee the Administration Committee proposed a one-time Administrative Adjustment to the terms of newly appointed members of the Ledyard Beautification Committee.
Moved by Councilor McGrattan, seconded by Councilor Irwin
Discussion: Councilor McGrattan provided some background, noting the Beautification Committee was initially established per a Resolutions, and therefore all the terms were due to expire at the same time. However, she stated because of the Committee’s success and its volunteers’ willingness and desire for the committee to become a long-term, on-going committee, the resolution was replaced with an Ordinance which called for the current members to continue to serve as previously appointed.
Councilor McGrattan went on to state with the terms of the Beautification Committee all ending on October 26, 2022 that six of the nine-member committee decided not to seek reappointment, leaving the committee in a position of not having a quorum. She stated to resolve this issue, and to provide continuity the proposed Resolution would provide a one-time Administrative Adjustment to the terms of newly appointed members of the Ledyard Beautification Committee so that the end date of the terms would be staggered. She noted that once the Administrative Adjustment was implemented the members of the Committee would then serve for a three-year term in accordance with Ordinance #100-008 “An Ordinance Establishing a Beautification Committee for the Town of Ledyard”. She noted the schedule to stagger the terms was outlined in the proposed Resolution.
Councilor Irwin noted the proposed “Resolution Authorizing Term Adjustments for the Ledyard Beautification Committee” was a commonsense approach to take care of the issue.
VOTE: 2 - 0 Approved and so declared
Action: Recommend to Approve