POLICY-PROCEDURE
Motion/Request:
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MOTION to adopt a "Town of Ledyard Policy Regarding Access and Key Control, and Key Distribution Form" as presented in the draft dated August 8, 2023.
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Background:
To ensure the safety and security of all individuals, and for more organized and manageable distribution of keyholder access, all employees will follow the attached policy and authorize the attached form.
Department Comment/Recommendation:
It is the recommendation of HR to implement the attached policy.
Mayor Comment/Recommendation:
(type text here)
Body:
DRAFT: 8/8/2023 TOWN OF LEDYARD
POLICY REGARDING
ACCESS AND KEY CONTROL
1. PURPOSE
To ensure the safety and security of all employees, visitors, buildings, and equipment of the Town of Ledyard.
2. ACCESS AUTHORIZATION AND KEY ASSIGNMENT
Each Administrator shall determine which doors their employees have access to and authorize the issuance of keys accordingly.
Upon termination, employees will be required to return all issued keys to the Human Resources Department as well as any other Town issued equipment.
Only the Director of Public Works, or designee, may issue and duplicate keys. A Key Distribution Form will be generated for each key, and all employees must personally sign for each key they are issued.
3. TEMPORARY STAFF & VOLUNTEERS
Temporary staff with assignments lasting 20 or fewer weeks will be issued a key only at the discretion of the Director of Public Works, or designee. Volunteers, student teachers, interns, contractors, and other similar guests will not be issued keys. Access to secured areas may be provided by an Administrator only. Special circumstances only will be addressed on a case-by-case basis.
4. KEY CONTROL
Employees shall keep keys in their possession and ensure that they are appropriately secured when not in their possession. Employees shall only use their keys to access authorized areas for the purpose of conducting Town business, performing their duties, ...
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