FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
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MOTION to grant a Bid Waiver to Schneider Geospatial of Indianapolis, Indiana, in the amount of up-to $15,000 to engage in the Simplistic City Fleet Portal - Vehicle Maintenance and Management Program.
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Background:
Schneider Geospatial provides a unique integrated digital asset management software capable of managing fleet, streets sewer, water and more. Ledyard Public Works will be transitioning to the fleet management module in fiscal year 2027 for all fleet management needs. The reporting capabilities and integration with the fuel pumps will increase efficiency and extend the longevity of the fleet. The yearly annual hosting cost of $7,500 is nearly half the cost of the current fleet management program and will provide a more robust fleet management system with additional integration capabilities and reporting features.
Department Comment/Recommendation:
We expect this program to be a needed improvement in our maintenance tracking process, including automated insertion of fuel station data for work order generation.
Finance Director Comment/Recommendation:
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Mayor Comment/Recommendation:
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