FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
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MOTION to approve the Town Council Department Fiscal Year 2025/2026 Capital Improvement Budget in the total amount of $1,500.
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Background:
As part of the Fiscal Year Budget Preparation process the Town Council is required to approve a Capital Plan for Town Council Department.
The proposed Capital Plan was in the amount of $1,500 (please see attached quote)
The Town Council is submitting a request for funding in the Town Council's New Equipment/Laptop Computer Replacement CNR Sinking Fund as they have in previous years.
This fund is used to provide members of the Town Council and the Administrative Assistant a laptop to conduct town business and purchase equipment to support/access the cloud-based meeting portal.
The attached quote in the amount of $1,630.75 provides:
Dell Latitude 5550 Notebook $1,630.75
* Windows 11 Pro
* 16GB Memory; 256 GB SSD Storage
* 15.6" Diagonal FHD Display
Include 5 years of damage replacement and support.
$1,500.00 is being submitted/requested for the New Equipment/Laptop Replacement Initiative in Fiscal Year 2025/2026 CIP Budget.
Planning/Background Context:
The Town Council began planning for improvements for their technological needs in the 2006/2007 Fiscal Year budget by allocating $2,000 per year for the replacement of the laptop computers for Councilors, over the years this funding allocation has been reduced to $1,500 annually.
In 2011/2012 the Town Council transitioned to paperless meetings and being completely electronic with the use of laptop computers and a cloud-based meeting portal. This has reduced operating costs involving paper, copying, postage and other related office supplies.
$1,500 is being submitted/requested for Fiscal Year 2025/2026
Initiative in Fiscal Year 2025/2026 CIP Budget.
10/30/2023 Current Account Balance: $2,612.29
Schedule: Laptop Replacement Sinking Fund/Town Council
Two laptops were purchased this year (Fiscal Year 2024/2025)....
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