FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to amend the Fiscal Year 2025/2026 Standing Bid Waiver List to include the following:
* Groton Utilities for Emergency Repairs to the Ledyard Water Infrastructure
* Freightliner/Alliance in East Hartford.
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Background:
The Water Pollution Control Authority and the Gales Ferry Fire Company have requested the Fiscal Year 2025/2026 Standing Bid Waiver List be amended to include the following:
* Groton Utilities for Emergency Repairs to the Ledyard Water Infrastructure - The Ledyard Water Pollution Control Authority (WPCA) contracts with Groton Utilities for water supply and delivery as well as maintenance of the water infrastructure. On occasion, an emergency repair of the WPCA essential water infrastructure is needed. Because Groton Utilities through their own purchasing process in vetting best cost/qualification and, therefore, the WPCA has requested for emergency repairs that Groton Utilities be added to the Standing Bid Waiver List to expedite the process for water infrastructure repairs. (Please see attached).
* Freightliner/Alliance in East Hartford -The Gales Ferry Fire Company has used Freightliner/Alliance in the past for routine maintenance and repairs to their fire apparatus. Freightliner/Alliance has intimate knowledge of a couple of the Fire Company's apparatus which was a benefit to help troubleshoot problems quicker and more efficient. Preventative maintenance, routine checks, and annual inspections cost on average a few thousand dollars. With the addition of any repairs the cost often exceeds the $5,000 limit in Ordinance #200-001 "Purchasing Ordinance" which would then require the Gales Ferry Fire Company to seek a minimum of three quotes. (Please see attached).
Town Council Meeting 8/6/2025: The Town Council approved the Fiscal Year 2025/2026 Standing Bid Waiver List in accordance with Ordinance #200-001 entitled "An Ordinance for Purchasing" the purchasing thresholds a...
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