APPOINTMENT
Motion/Request:
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MOTION to grant a Bid Waiver to PKF O’Conner Davies of Wethersfield, CT due to receiving fewer than three qualified bids in response to RFP #2026-03 (Auditing Services) in accordance with Ordinance #200-001 (rev.2) “An Ordinance Regarding Purchasing for the Town of Ledyard”
In addition, appoint PKF O’Conner Davies to conduct auditing services for the General Government, WPCA, and Board of Education for the fiscal year ending June 30, 2026, in accordance with Chapter III, Section 11 of the Town Charter for a fee of $75,000.
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Background:
In accordance with Chapter III, Section 11 of the Town Charter: “The Town Council shall annually designate an independent public accountant or firm of independent public accountants to audit the books and accounts of the Town in accordance with the provisions of the General Statutes”.
In accordance CGS 7-396 and 4-232 the Office of Management and Policy (OPM) must be notified of the Municipalities Appointed Auditor 30 days (May 31st) before the end of the Fiscal Year.
The Town solicited Requests for Proposal in the form of RFP # 2026-03 (Auditing Services) for FY 2026, FY 2027 and FY 2028.
Only two bids were received in response to the RFP.
In accordance with Ordinance #200-001 (rev 2) “Purchasing Ordinance” For good and services exceeding $15,000, a minimum of three (3) proposals are required through an open and advertised competitive bid process for construction projects, equipment, supplies, and professional services other than legal services.
Because only two responses were received, a Bid Waiver is being requested
Finance Director’s Notes:
The lowest qualified bidder as a highly qualified firm well known in CT.
Mayor Comments/Recommendation:
Meeting Action Detail: