FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
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MOTION to authorize overspending account # 0101-20-2050-20501-54300 (Ledyard Fire Company, Repairs and Maintenance) by an amount not to exceed $8,000.
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Background:
During the course of normal preventative maintenance in late October, 2025, it was discovered that the springs on Ledyard Engine R-11 were nearing the end of their life. LFD Chief Mann has contacted three (3) authorized repair shops and obtained quotes for the repair. The quotes range from $7981 to $10,768.
Department Comment/Recommendation:
This repair approaches 25% of the Ledyard Fire repairs and maintenance budget. At this time, Chief Mann has $11,000 left unspent in the repairs and maintenance line item. The spring repair will result in account balance that causes me concern considering there are 5 months left in the fiscal year and we do need to keep the fire apparatus fleet running and repaired.
The springs are a priority for repair; a failure of any of the leaves in the springs will result in an automatic out-of-service of the apparatus in accordance with DOT standards.
All three vendors that provided quotes are included on the TOL Standing Bid Waiver list as approve by council for FY26.
Finance Director Comment/Recommendation:
Can we transfer any funds from other accounts? Do we plan on going with the lowest quote?
Mayor Comment/Recommendation:
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