FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
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MOTION to grant a Bid Waiver to Colliers Project Leaders not to exceed $110,000 due to receiving fewer than the required three bids in response to Bid #24-8 (Juliet Long HVAC Installation Owner's Representative Services), in accordance with Ordinance #200-001 (rev 1) "An Ordinance for Purchasing".
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Background:
The Town of Ledyard and Board of Education issued RFP/RFQ Bid #24.8 - Juliet Long HVAC Installation Owner's Representative Services on November 5, 2024. On November 26, 2024 two bids were received in response to RFP/RFQ Bid #24-8, one from Colliers Project Leaders and one from LJR Core Build Group, LLC.
The Permanent Building Committee interviewed both bidders at the PMBC Regular Meeting held on January 6, 2025. The Permanent Municipal Building Committee took "No Action" on this bid at the time as the Committee was informed the Bid for Project Construction had come in well over budget. Please refer to the attached, "Town of Ledyard Announcement - HVAC Upgrade - Juliet Long School and Various School Projects" for a full timeline of events regarding this project.
At the Permanent Municipal Building Committee Regular Meeting held on May 5, 2025, the PMBC rejected from consideration the bid proposal from LJR Core Build Group, LLC for RFQ/RFP Bid #25-8 (Juliet Long HVAC Installation Owner's Representative Services) due to a principal individual's involvement in a bribery scheme on a prior school construction project.
In accordance with Ordinance #200-001 (rev 1) "An Ordinance for Purchasing" a bid waiver has been requested due to the lack of receiving the required three bids.
The Permanent Municipal Building Committee is requesting a Bid Waiver for Colliers Project Leaders pending an additional appropriation of $1,250,000 for the project.
Department Comment/Recommendation:
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