AGENDA REQUEST
GENERAL DISCUSSION ITEM
Subject:
title
Ordinance Update Proposal amend section 3 of ordinance ORD200-001 rev1 - discussion. What is the maximum emergency number for exclusion of ordinance?
end
Background:
From September 23, 2025:
Chairman Lynch said he spoke with Mayor Allyn III about the WPCA emergency repairs bid
waiver issue. Chairman Lynch said that GU goes through their own purchasing process in
vetting best cost/qualification and in an emergency, and it would seem unproductive for the
Town to repeat this process. Ms. Wadecki added that GU should be on the approved list of
contractors not requiring a bid waiver and that the WPCA should not have to go out to bid for
anything that GU is doing for the WPCA as GU is a single provider. Chairman Lynch said that
the WPCA is at a disadvantage because they do not have a Liaison present at their meetings as
they did when Bill Saums was on the Town Council.
ACTION ITEM:
Chairman Lynch will make a request to have Groton Utilities added to the Town's approved
contractor list not requiring bid waivers.
Proposed changes:
Section 3 Competitive Bidding Process:
“The following cost ranges determine the action needed in regard to competitive bidding for
proposed expenditures on construction projects, equipment, supplies, and professional services, with the exception of legal services and WPCA emergency repairs conducted by the WPCA operating subcontractor.”
Section 5 Purchase Orders and Payments- “All purchases, except those made through the Direct Pay method, must have an open and approved purchase order in place prior to purchases being made or services being rendered. For all emergency WPCA purchases, a standing purchase should be opened to handle such emergencies.”
Department Comment/Recommendation:
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