FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
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MOTION to approve $45,000 in supplemental funding for the construction of the concrete floor at the Town Green Pole Barn.
Supplemental funding to come from remaining American Rescue Plan Act (ARPA) Funding.
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Background:
At its December 8, 2021, meeting, the Town Council approved $55,000 of ARPA funding for a concrete floor at the VOAG pole barn at the Town Green. After securing quotes and packaging the various facets (materials and labor) in the most cost-effective way possible to reduce costs, coupled with as much in-house effort as possible, the total cost had been estimated at just shy of $90,000, without contingency.
The package includes labor supplied through the ezIQC program managed by the Gordian Group through competitive CRCOG bidding (program summary attached). The detailed scope of work, including citation of the Town portion, and cost of the Gordian Group portion ($61,433.07) is attached. The balance of the cost for materials and miscellaneous efforts supplied by the Town amounts to about $27,500 as derived from direct quotes.
This approach was proposed at the September 7, 2022, Finance Committee meeting and voted down. Details of the discussion appear below.
In keeping with the consensus of the Mayor and Finance Committee, the project was bid out (Bid No. 2023-04). The results on 9/29/22 yielded a bid range of $152,400 to $196,014 (see attached bid results). If $95,000 was deemed excessive, these results are clearly not acceptable.
I have confirmed that the original Gordian Group price of $61,433.07 remains good through the end of the year. Because of the delay, completion of this project is uncertain within this timeframe, though any increase to this value wouldn't come close to approaching what we saw in the bid results. Further deliberation would be required on a final schedule.
Because of this, and to accommodate any changes in materials costs that we carefully costed out as ...
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