FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to authorize the Registrar of Voters to over expend the following accounts for election and referendum related expenses:
• Account #10110303 51720 (Stipends) by up to $2,500.00
• Account#10110303 56900 (Other Supplies) by up to $3,000.00.
end
Background:
Budget under funded for Election and Double Primary mandated by SOTS (Secretary of the State) and to hire poll workers.
SOTS office required us to purchase 100% ballots based on registered voter list.
Department Comment/Recommendation:
(type text here)
Finance Director Comment/Recommendation:
Account #10110303-51720 (Stipends) is currently already over expended by $115.00.
Account #10110303-56900 (Other Supplies) currently has an unexpended/unencumbered remaining balance of $2,495.29
Mayor Comment/Recommendation:
Additional funds provided by the State for this past election cycle. Financial need still exists for the May budget referendum this FY.
Meeting Action Detail:
Finance Committee Meeting 12/7/2022:
File #: 22808 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to authorize the Registrar of Voters to over expend the following accounts for election and referendum related expenses:
• Account #10110303 51720 (Stipends) by up to $2,500.00
• Account#10110303 56900 (Other Supplies) by up to $3,000.00.
Moved: Ingalls Seconded: Ryan
Action: Recommend to Approve
Minute Note:
Discussion:
Discussion: Councilor Saums stated the Registrar of Voters have requested authorization to over expend these accounts because of the additional expenses related to running two Primary Elections this year, which included hiring additional poll workers and to comply with the Secretary of the State (SOTS) mandate to purchase 100% ballots based on registered voter list.
Councilor Ryan noted the Registrar of Voters “Other Supplies Account” had a balance $2,500. Therefore, he questioned whether the Registrars were expecting to spend a total of $5,500 for the remainder of the year.
Registrar Claudia Sweeny stated the Other Supplies Account balance was currently $1,900 and she explained that they had outstanding invoices related to the November election which included expenses such as the printing of the ballots in the amount of $2,100 and the cost for the additional poll workers that were needed.
Mayor Allyn, III, noted the upcoming costs to run the May Budget Referendum. Mrs. Sweeny stated that the Registrars also expected additional expenses to attend a required Conference in the Spring.
VOTE: 3- 0 Approved and so declared
Action: Recommend to Approve