FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to approve appropriations from the receipt of sales of vehicles and equipment through GovDeals in the total amount of $55,500 as follows:
• $48,500 to the Public Works Heavy Equipment CNR Account #21040101-57311; and
• $7,000 to the Public Works Small Truck CNR Account 21040101-57313.
end
Background:
The town realized a total of $55,500 from the sale of three surplus units through GovDeals, as follows:
2006 F350 Flatbed - $7,000
2000 Mobil Athey Sweeper - $15,000
2002 Sterling/Aquatech Catch Basin Cleaner - $33,500
The town has previously appropriated such revenues to the respective capital reserve fund to supplement/offset direct budgetary appropriations in meeting lifecycle replacement costs.
Department Comment/Recommendation:
Inasmuch as this action is consistent with previous appropriations of GovDeals revenues, I request appropriation of these funds according to the specifics of the motion.
Finance Director Comment/Recommendation:
All amounts realized have been confirmed.
Mayor Comment/Recommendation:
I support Director Masalin’s request to appropriate funds as presented.
Meeting Action Detail:
Town Council Meeting 12/14/2022:
File #: 22816 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to approve appropriations from the receipt of sales of vehicles and equipment through GovDeals in the total amount of $55,500 as follows:
• $48,500 to the Public Works Heavy Equipment CNR Account #21040101-57311; and
• $7,000 to the Public Works Small Truck CNR Account 21040101-57313.
end
Moved: Saums Seconded: Ingalls
Action: Approve and so Declared
Minute Note:
Moved by Councilor Saums, seconded by Councilor Ingalls
Discussion: Councilor Saums stated as the Mayor mentioned during his report earlier this evening, the town has been using the on-line auction site GovDeals.com to sell surplus equipment. He stated the revenues received from the sale would be appropriated to the respective capital reserve fund to supplement/offset direct budgetary appropriations in meeting lifecycle replacement costs. He stated the following items were auctioned:
• 2006 F350 Flatbed - $7,000
• 2000 Mobil Athey Sweeper - $15,000
• 2002 Sterling/Aquatech Catch Basin Cleaner - $33,500
Total: $55,000
Councilor Saums stated Public Works Director Steve Masalin spoke to the Mayor and the Finance Committee to obtain permission to sell these pieces of equipment. He explained the town has been working toward a having a fleet of vehicles that served multiple purposes rather than have vehicles in the fleet that only served one specific purpose; such as the Street Sweeper and Catch Basin Cleaner that were being used on a very limited basis because the town was no longer using sand on the roads as a treatment during winter operations.
Mayor Allyn, III, stated the new Street Sweeper unit included a Catch Basin Cleaner mechanism. He stated when the town was using sand on the roads that the catch basins had to be cleaned on an annual basis. He stated since the town has changed to a salt product for winter operations road treatments they were now only cleaning about a quarter to a third of the catch basins each year and that they rotated the cleaning schedule. He concluded by stating that the town would now have one vehicle that could perform both functions as needed.
VOTE: 8 - 0 Approved and so declared
Action: Approve and so Declared
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Finance Committee Meeting 12/7/2022:
File #: 22816 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to approve appropriations from the receipt of sales of vehicles and equipment through GovDeals in the total amount of $55,500 as follows:
• $48,500 to the Public Works Heavy Equipment CNR Account #21040101-57311; and
• $7,000 to the Public Works Small Truck CNR Account 21040101-57313
Moved: Ingalls Seconded: Ryan
Action: Recommend to Approve
Minute Note:
Discussion: Councilor Saums stated the town has been using the on-line auction site GovDeals.com to sell surplus equipment. He stated the revenues received from the sales were appropriated to the respective capital reserve fund to supplement/offset direct budgetary appropriations in meeting lifecycle replacement costs. He stated the following items were auctioned:
• 2006 F350 Flatbed - $7,000
• 2000 Mobil Athey Sweeper - $15,000
• 2002 Sterling/Aquatech Catch Basin Cleaner - $33,500
Total: $55,000
Mayor Allyn, III, noted although they did not receive the dollar amount that they had anticipated that the bid amounts received were higher than the amount the dealer was willing to pay. He explained the lower than projected revenues received for these pieces of equipment would have a minimal impact on the Capital Account used to purchase/replace large equipment over time, noting that Public Works Director/Town Engineer Steve Masalin has already entered the data into the spreadsheet and reviewed the funding impact.
Mayor Allyn noted they would be purchasing one multi-use piece of equipment to replace both the street sweeper and catch basin cleaner; explaining that the new Street Sweeper unit included a Catch Basin Cleaner mechanism. He explained when the town was using sand on the roads that the catch basins had to be cleaned on an annual basis. However, he stated since the town changed to a salt product for winter operations/road treatment they were now only cleaning about a quarter to a third of the catch basins each year and that they rotated the cleaning schedule. He stated the town would now have one vehicle that could perform both functions as needed.
Mayor Allyn continued to state the Catch Basin Cleaner was purchased by Chihuahua, Mexico, noting that they sent a person up to drive the piece of equipment back to Mexico. He stated since the town began using GovDeals they have had a few international sales noting the following:
• Board of Education’s boat went to Puerto Rico
• Fire Department Scott Packs went to Africa
• Catch Basin Cleaner went to Mexico
Councilor Ryan questioned whether the town kept track of repeat buyers. Mayor Allyn stated although they have not been keeping track of repeat buyers from the on-line GovDeals auction site that they did have access to see the list of bidders for each of the items the town auctioned. He went on to explain that although the bidders do not use their name, that the town does recognize repeat buyers by their GovDeals Usernames, noting that items such as the old police cruisers were typically purchased by a couple of New York city taxi companies.
Councilor Ryan suggested they use conservative numbers in budgeting revenues for the sale of surplus equipment in the upcoming budget. Finance Director Matthew Bonin explained that the revenues received from the sale of surplus equipment go into the Capital Fund noting that they were not budgeted in the General Fund.
Councilor Rodriguez questioned whether a total dollar amount received from the GovDeals sale of surplus equipment could be provided on an annual basis. Mr. Bonin stated the revenues received from the sale of surplus equipment were posted to the Sale of Capital Equipment Account line. He went on to explain that the Annual Audit Report also included a line showing the revenue received from the sale of surplus capital equipment.
VOTE: 3- 0 Approved and so declared
Action: Recommend to Approve