FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to grant a Bid Waiver to Goliath Structural Steel Maintenance, LLC of Carver Massachusetts, in the amount of $32,500 for the Roof Cleaning and Recoating of the Ledyard Center Water Storage Tank, due to the lack of receiving the required three bids in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
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Background:
On behalf of the Water Pollution Control Authority Groton Utilities solicited bids to clean and recoat the Ledyard Center Water Tank. (Please see attached proposal).
Because only one bid was received the WPCA has requested a Bid Waiver Goliath Structural Steel Maintenance, LLC of Carver Massachusetts, in the amount of $32,500.
Per Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”, for goods and services over the amount of $15,000 three bids were required. If three bids were not received a bid waiver may be granted by the Town Council.
At a May 4, 2005 Referendum the townspeople approved Five Million Nine Hundred Fifty Thousand ($5,950,000) for design and installation of watermain along Route 117 and various related improvements. The project included the installation of approximately 15,500 linear feet of 16 inch watermain along Route 117 from the Ledyard/Groton town line to Colonel Ledyard Highway and approximately 2,900 linear feet of 16 inch watermain along Route 117 from Ledyard Center Elementary School to Ledyard Village at Ledyard Center; installation of a meter pit at the beginning of the new watermain at the Ledyard/Groton town line; and the installation of a 1.25 million gallon steel tank, with concrete foundation on Town owned property at Ledyard Center behind Ledyard Center Elementary school,
The construction of the Ledyard Center Water Storage Tank was completed in 2009. The WPCA has been annually setting funds aside in their Capital Account for the maintenance of the Water Storage Tank.
The Ledyard Center Storage Tank was 13-years old. Both the inside and outside of the tank was inspected and found that the roof needed to be cleaned and resurfaced.
For informational purposes: the cost to recoat the entire exterior of the Tank would cost $285,000
Department Comment/Recommendation:
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Finance Director Comment/Recommendation:
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Mayor Comment/Recommendation:
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Meeting Action Detail:
Town Council Meeting 01/11/2023:
File #: 22958 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to grant a Bid Waiver to Goliath Structural Steel Maintenance, LLC of Carver Massachusetts, in the amount of $32,500 for the Roof Cleaning and Recoating of the Ledyard Center Water Storage Tank, due to the lack of receiving the required three bids in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
Moved: Ryan Seconded: Ingalls
Action: Approved and so declared
Minute Note:
Moved by Councilor Ryan, seconded by Councilor Ingalls
Discussion: Councilor Ryan stated on behalf of the Water Pollution Control Authority Groton Utilities solicited bids to clean and recoat the Ledyard Center Water Tank. He stated although bids were aggressively solicited, that only one bid was received. He stated there were two parts to the bid: (1) To clean and recoat the roof of the Tank in the amount of $32,500; and (2) To clean and recoat the entire Tank, including the supporting structure in the amount of $285,000.
Councilor Ryan stated in terms of the inspections, that cleaning and recoating the top of the Water Storage Tank met the requirements at this time. Therefore, he stated the WPCA has requested a Bid Waiver to Goliath Structural Steel Maintenance, LLC of Carver Massachusetts, in the amount of $32,500. He stated this work would be paid from the WPCA Capital Account, noting that they annually set funding aside in their Capital Account for these types of maintenance and other needed capital improvements.
VOTE: 8 - 0 Approved and so declared
Action: Approved and so declared
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Finance Committee Meeting 1/4/2023:
File #: 22958 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to grant a Bid Waiver to Goliath Structural Steel Maintenance, LLC of Carver Massachusetts, in the amount of $32,500 for the Roof Cleaning and Recoating of the Ledyard Center Water Storage Tank, due to the lack of receiving the required three bids in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
Moved: Ingalls Seconded: Ryan
Action: Recommend to Approve
Minute Note:
Moved by Councilor Ingalls, seconded by Councilor Ryan
Discussion: Councilor Saums provided some background explaining at the May 4, 2005 Referendum the townspeople approved $5,950,000 for the design and installation of a watermain along Route 117 and various related improvements. He stated this project the installation of a 1.25 million gallon steel tank, with concrete foundation on Town owned property at Ledyard Center behind Ledyard Center Elementary school. He stated the construction of the Ledyard Center Water Storage Tank was completed in 2009.
Councilor Saums went on to explain that the Water Pollution Control Authority (WPCA) has been annually setting funds aside in their Capital Account for the maintenance of the Water Storage Tank, because they knew in about fifteen years the Tank would need to be repainted. He stated the Ledyard Center Storage Tank was now 14-years old and that both the inside and outside of the tank were inspected, noting they found that the roof needed to be cleaned and resurfaced; but that the rest of the Tank was still in good condition, and did not need to be repainted at this time.
Councilor Saums continued by noting that on behalf of the Water Pollution Control Authority that Groton Utilities solicited bids to clean and recoat the Ledyard Center Water Tank. He stated because they did not receive a good response that over the past year Groton Utilities solicited bids multiple times, however, he explained that they still only received one bid. Therefore, he stated the WPCA has requested a Bid Waiver to Goliath Structural Steel Maintenance, LLC of Carver Massachusetts, in the amount of $32,500. He noted in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”, for goods and services over the amount of $15,000 that three bids were required. If three bids were not received a bid waiver may be granted by the Town Council.
Councilor Saums concluded by noting the contractor provided two estimates, one to only resurface the top of the tank in the amount of $32,500, which they were acting on this evening; and one cost estimate to recoat the entire exterior of the Tank which was in the amount of $285,000. He stated thankfully, the rest of the Tank was in good condition, and therefore, they would only be cleaning and resurfacing the top of the Water Storage Tank.
Councilor Ingalls stated without receiving more than one bid that they had nothing to compare to this contractor’s proposal to, noting that she did not like to vote “Yes” because her hands were tied. However, she stated because she felt that her hands were tied that she would vote “Yes”.
Councilor Saums noted Councilor Ingalls made a good point. However, he stated by only having to clean and recoat the top of the Water Storage Tank that it would provide the Water Pollution Control Authority more time to seek more bidders for when it comes time to recoat/paint the entire Tank. He stated this was currently a tough time to try to get contractors, noting that part of the WPCA’s discussion to wait on painting the entire Tank was to try to get better pricing with more completive bidders.
Councilor Ryan questioned the budget account that the cleaning and recoating the Tank would be paid from. Councilor Saums explained that explain that the Water Pollution Control Authority has been annually setting funds aside in their Capital Account for the maintenance of the Water Storage Tank.
VOTE: 3- 0 Approved and so declared
Action: Recommend to Approve