AGENDA REQUEST
GENERAL DISCUSSION ITEM
Subject:
title
MOTION to set the Annual Town Meeting to be a Hybrid Format (Video Conference & In-Person) regarding the proposed Fiscal Year 2023/2024 Budget on May 15, 2023 at 7:00 p.m. to be held in the Council Chambers, 741 Colonel Ledyard Highway and to adjourn to a Referendum to be held on May 16, 2023 between the hours of 6:00 a.m. 8:00 p.m.
In addition, should the referendum fail, the subsequent Referenda will be held between the hours of 12:00 p.m. and 8:00 p.m.; in accordance with Chapter VII, Section 6 of the Town Charter.
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Background:
In accordance Chapter VII; Section 6 of the Town Charter:
The annual Town Meeting for the consideration of the budget and the transaction of other business shall be held on the third Monday of May at such hour and at such place as the Town Council shall determine.
The Town Meeting(s) may not alter the amount of any appropriation recommended by the Town Council.
The vote of the Town meeting on the annual budget shall be adjourned to a vote on the voting machines the day following the Town Meeting in the same manner as outlined in Chapter VII, Section 9D and, if approved by a majority of those voting hereon, shall be deemed to be the vote of the Town Meeting.
The Town Meeting may, by failing to approve the budget presented at referendum, refer the entire budget back to the Town Council for further consideration and changes.
Should the referendum on the budget refer the budget back to the Town Council, the Town Council shall reconsider the budget and present it for a second vote on the voting machines three weeks following the previous referendum.
In the event that the second referendum does not approve a budget; the Town Council shall adopt a final budget by the fourth Monday in June. Should both the referenda and the Town Council fail to adopt a final budget by the fourth Monday in June, the budget that was presented at the second referendum shall be deemed to have been adopted, and expenditures made in accordance therewith for the ensuing fiscal year.
Department Comment/Recommendation:
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Meeting Action Detail:
Town Council Meeting 03/22/2023:
File #: 23-1343 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to set the Annual Town Meeting to be a Hybrid Format (Video Conference & In-Person) regarding the proposed Fiscal Year 2023/2024 Budget on May 15, 2023 at 7:00 p.m. to be held in the Council Chambers, 741 Colonel Ledyard Highway and to adjourn to a Referendum to be held on May 16, 2023 between the hours of 6:00 a.m. 8:00 p.m.
In addition, should the referendum fail, the subsequent Referenda will be held between the hours of 12:00 p.m. and 8:00 p.m.; in accordance with Chapter VII, Section 6 of the Town Charter.
Moved: Saums Seconded: Ingalls
Action: Approved
Minute Note:
Moved by Councilor Saums, seconded by Councilor Ingalls
Discussion: Councilor Saums stated that in accordance Chapter VII; Section 6 of the Town Charter that the Annual Town Meeting for the consideration of the Budget shall be held on the third Monday of May; and that the vote of the Town Meeting on the Annual Budget shall be adjourned to a vote on the voting machines the day following the Town Meeting.
Councilor Saums noted that this year both the Public Hearing and Annual Town Meeting would be held in the Council Chambers. He stated in years past these two important meetings were held in the High School Auditorium. However, he stated because of the amount of work involved to set up for the audio, video, remote meeting (zoom) etc. that they have decided to hold the meetings in the Council Chambers this year where the technology was already in place to conduct a Hybrid Meeting. He stated given the attendance in years past that they believe the Council Chambers was more suited for the number of people who attend and would provide a better recording for both audio and video.
VOTE: 7 - 0 Approved and so declared
Action: Approved
_______________________________________________________________________
Finance Committee Meeting 03/21/2023:
File #: 23-1343 Version: 1
Type: Financial Business Request (FBR)
Title: MOTION to set the Annual Town Meeting to be a Hybrid Format (Video Conference & In-Person) regarding the proposed Fiscal Year 2023/2024 Budget on May 15, 2023 at 7:00 p.m. to be held in the Council Chambers, 741 Colonel Ledyard Highway and to adjourn to a Referendum to be held on May 16, 2023 between the hours of 6:00 a.m. 8:00 p.m.
In addition, should the referendum fail, the subsequent Referenda will be held between the hours of 12:00 p.m. and 8:00 p.m.; in accordance with Chapter VII, Section 6 of the Town Charter.
Moved: Ryan Seconded: Ingalls
Action: Recommend to Approve
Minute Note:
Moved by Councilor Ryan, seconded by Councilor Ingalls
Discussion: Councilor Saums stated that in accordance Chapter VII; Section 6 of the Town Charter that the Annual Town Meeting for the consideration of the Budget shall be held on the third Monday of May; and that the vote of the Town Meeting on the Annual Budget shall be adjourned to a vote on the voting machines the day following the Town Meeting.
Councilor Saums noted that this year both the Public Hearing and Annual Town Meeting will be held in the Council Chambers. He stated in years past these two important meetings were held in the High School Auditorium. However, he because of the amount of work involved to set up for the audio, video, remote meeting (zoom) etc. that they have decided to hold the meetings in the Council Chambers this year where the technology was already in place to conduct a Hybrid Meeting. He stated given the attendance in years past that they believe the Council Chambers was more suited for the number of people who attend and would provide a better recording for both audio and video.
VOTE: 3 - 0 Approved and so declared