FINANCIAL BUSINESS REQUEST (FBR)
Motion/Request:
title
MOTION to authorize a bid waiver for CWPM, LLC for Bid No. 2023-08 (Oversized Bulky Waste Removal) due to lack of three bids, in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
end
Background:
The Town bids out for bulky waste removal services at the Transfer Station every two (2) years. As has been the case the last several times, we did not receive three or more bids. Of the two we did receive, CWPM, LLC was the low bidder versus Willimantic Waster Paper Co., Inc. (Casella) over the 2-year period. The formula from the bid spec yielded $163,800 (fixed) for CWPM versus $167,075 (minimum) for Casella, based on the details of their respective offerings.
The proposals for each are attached along with the bid tabulation sheet, which just includes the base bid for the first of the two years.
Department Comment/Recommendation:
I recommend approval of a bid waiver to CWPM, LLC for bulky waste services in accordance with Bid No. 2023-08.
Finance Director Comment/Recommendation:
(type text here)
Mayor Comment/Recommendation:
I support the approval of the low bidder for bulky waste removal.
Meeting Action Detail:
Town Council Meeting 06/14/2023:
File #: 23-1706 Version: 1
Type: Financial Business Request (FBR)
Title:
MOTION to authorize a bid waiver for CWPM, LLC for Bid No. 2023-08 (Oversized Bulky Waste Removal) due to lack of three bids, in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
Moved: Saums Seconded: Ingalls
Action: Approved and so Declared
Minute Note:
Moved by Councilor Saums, seconded by Councilor Ingalls
Discussion: Councilor Saums explained that the Town solicits bids for Bulky Waste Removal Services at the Transfer Station every two (2) years. He stated, as has been the case the last several times, the Town did not receive three or more bids. However, he stated this year they did receive two bids noting in previous years the town had only received one bid for this service. He stated of the two proposals received CWPM, LLC (formerly Sterling Superior Waste) was the low bidder versus Casella (formerly Willimantic Waster Paper Co., Inc. (formerly Casella) over the 2-year period. He stated CWPM was the currently their hauler and was the lower bid received, noting that cost was about a 16% increase over their current rate.
VOTE: 7 - 0 Approved and so declared
Action: Approved and so Declared
____________________________________________________________________________
Finance Committee Meeting 06/07/2023:
File #: 23-1706 Version: 1
Type: Financial Business Request (FBR)
Title:
MOTION to authorize a bid waiver for CWPM, LLC for Bid No. 2023-08 (Oversized Bulky Waste Removal) due to lack of three bids, in accordance with Ordinance #200-001 (rev 1) “An Ordinance for Purchasing”.
Moved: Ingalls Seconded: Ryan
Action: Recommend to Approve
Minute Note:
Moved by Councilor Ingalls, seconded by Councilor Ryan
Discussion: Public Works Director/Town Engineer Steve Masalin explained the Town solicited bids for Bulky Waste Removal Services at the Transfer Station every two (2) years. He stated, as has been the case the last several times, the Town did not receive three or more bids. However, he stated of the two proposals received that CWPM, LLC (purchased Sterling Waste) was the low bidder versus Willimantic Waste Paper Co., Inc. (was purchased by Casella, but submitted the Bid under Willimantic Waste) noting that cost was a 16% increase over their current rate.
Mr. Masalin went on to state the formula from the bid specifications yielded $163,800 (fixed) for CWPM versus $167,075 (minimum) for Casella, based on the details of their respective offerings. He noted the two proposals were attached along with the bid tabulation sheet, which included the base bid for the first year the two-year contract. He stated because he anticipated some increase in the rate that adequate funding was included in the Fiscal Year 2023/2024 Budget.
VOTE: 3 - 0 Approved and so declared
Councilor Saums thanked Mr. Masalin for attending tonight’s meeting.
Mr. Masalin left the meeting at 5:23 p.m.
Action: Recommend to Approve