741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Finance Committee

Meeting Minutes

Chairman

Kevin J. Dombrowski

Regular Meeting - Hybrid Format

Wednesday, November 2, 2022

5:00 PM

Council Chambers - Town Hall Annex

Building

In -Person: Council Chambers-Town Hall Annex Building

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506897

CALL TO ORDER

the Meeting was called to order by Councilor Saums at 5:00 p.m. at the Council Chambers Town

Hall Annex Building.

Councilor Saums welcomed all to the Hybrid Meeting. He stated for the Town Council

Finance Committee and members of the Public who were participating via video

conference that remote meeting information was available on the Agenda that was

posted on the Town’s Website - Granicus-Legistar Meeting Portal.

II.

ROLL CALL

Councilor Bill Saums

Councilor Tim Ryan

Councilor Andra Ingalls

Present:

Excused:

In addition, the following were present:

S. Naomi RodriguezTown Councilor

Fred Allyn, III Mayor

Matthew Bonin Finance Director

Steve Masalin Public Works Director/Town Engineer

Juliet HodgeLand Use Director/Town Planner

Jason Hartling Superintendent of Schools

Wayne Donaldson BOE Director of Facilities and Grounds

Vincent GodinoHistoric Commission Chairman

Roxanne MaherAdministrative Assistant

III.

IV.

CITIZENS COMMENTS

None.

INFORMATIONAL ITEMS

None.

APPROVAL OF MINUTES

Regular Finance Committee Meeting Minutes of October 19, 2022

Moved by Councilor Ryan, seconded by Councilor Saums

VOTE: 2 - 0 Approved and so declared

APPROVED AND SO DECLARED

Tim Ryan

RESULT:

MOVER:

Bill Saums

SECONDER:

Saums and Ryan

Ingalls

AYE:

EXCUSED:

VI.

FINANCE DIRECTOR'S REPORT

Finance Director Matthew Bonin reported on the following: (1) Annual Audit Fiscal Year

Ending June 30, 2022 - Mr. Bonin stated Auditors CliftonLarsonAllen LLP has

completed their field work and were now working to prepare the Annual Audit

Report; (2) Fiscal Assistant Position - Mr. Bonin stated the new Fiscal Assistant Katie

Freeman was doing well, noting that they were continuing work to catch up on data

entry/recording. He stated that he hoped to have the revenues thru the end of September,

2022 and expenses thru the end of October, 2022 to report on by the end of November;

(3) Higher Interest Accounts - Mr. Bonin stated he and Treasurer Ian Stammel have been

moving funds to higher yielding interest accounts to maximize invest income. He stated

for the month of October 2022 the interest earnings was $32,000 +. He stated the total

interest earnings for last year was $43,000. He stated as a comparison that the interest

earning year-to-date was about $62,000 noting they were already $20,000 over last

year’s total interest earnings, noting that the town would realize some good investment

returns this year. Councilor Saums thanked Mr. Bonin for his good work.

VII. FINANCIAL REPORTS

None.

VIII. OLD BUSINESS

MOTION to authorize the Permanent Municipal Building Committee (PMBC) to set the bid

rate for the Gales Ferry School and Juliet W. Long School roofing projects at $50.00 per

square foot to account for inflation.

In addition, the Permanent Municipal Building Committee may, with Town Council

approval, modify the scope of the “Various School Improvement Projects” to include the

replacement of the roofs at the Central Office, Gales Ferry School, and Juliet W. Long

School; installation of solar equipment at Gales Ferry School and Juliet W. Long School;

upgrades to the building management systems at Gales Ferry School; and electrical and

HVAC upgrades at Juliet W. Long School) to stay within the authorized amount

$6,725,000, as approved by the townspeople at the February 22, 2022 town-wide

referendum.

Also, the Town Council acknowledges that the Town of Ledyard is aware that the State of

Connecticut notified the Board of Education that the State would only provide a

reimbursement rate of 75% for the cost of the Gales Ferry School roof. This reduction in

State grant reimbursement was based the State’s record that the Board of Education accepted

the school in 2006, although the Gales Ferry School project was completed in 2001;

therefore, the State believed that school did not meet the State’s the 20-year criteria for full

reimbursement.

Moved by Councilor Saums, seconded by Councilor Ryan

Discussion: Councilor Saums stated the town has not received any responses from

the State, noting that both the Town and Board of Education have asked the State to

provide documentation confirming that they were requiring Ledyard to take these

actions. However, he stated by delaying action was only hurting the Town, noting

that they could lose millions of dollars in reimbursement from the State. He stated the

only communication the Town has received from the State was to ask for more

information, which the Town has provided. Therefore, he stated he did not see any

point in delaying any further, noting that they have done everything they could,

noting the Finance Director, Superintendent of Schools, Board of Education Director

of Facilities and Grounds, the Board of Education Business Manager, and the Mayor

have all been working to obtain confirmation that the State has requested the Town

Council take these actions. He also noted that Town Councilors have been in contact

with State Senator Cathy Osten to discuss this matter.

Councilor Ryan addressed the discrepancy between the State’s record which

indicated that the Gales Ferry School did not meet the 20-year criteria to receive grant

reimbursement based on the full cost of the roof project; and the town’s record that

the School construction was completed in 2001 and did meet the 20-year lifecycle

criteria to receive reimbursement on the full cost of the project. Therefore, he

questioned if the Town Council voted to only receive 75% reimbursement for the

project whether they would have any recourse to revisit this with the State to obtain

the full amount.

Councilor Saums stated the Town planned to go after the fact to the State through

Legislative Representation to provide the documentation to prove that the Gales Ferry

School met the 20-year lifecycle criteria to receive grant reimbursement on the full

cost of the roof project. He stated the school was completed twenty years ago noting

that Certificate of Occupancy was dated August 22, 2001 and the school was in-use

for the 2001/2002 school year. Therefore, he explained that they would they need a

Special Act of the State Legislature to change the reimbursement amount to 100%.

Superintendent of Schools Jason Hartling stated in reviewing the Board of

Education’s archives he located a document that the Board of Education submitted to the

Department of Commerce which indicated the Gales Ferry School Construction was

completed in September, 2001. He stated Mr. Donaldson forwarded the document to the

State. He went on to explain just because they authorize spending $50.00 per square foot did

not mean that they had to spend that amount, noting that if the project came in under that

they would be in a better position.

Mayor Allyn, III, noted in speaking with Mr. Chuck Warrington from Colliers Project

Leaders, who was doing the Project Closeout Audit Preparation work for the

Ledyard Middle School and Gallup Hill School Renovate as New Projects, that Mr.

Warrington provided some information regarding two recent school projects. He

stated one roof project came in at $20.22 per square foot and one roof project came in

at $23.46 per square foot, noting the school was located in Westport, Connecticut. He

stated Ledyard was in a less expensive area than Westport, and he noted to

Superintendent Hartling’s point, that he believed that they would get the work done

well under the $50.00 per square foot threshold.

Councilor Saums stated at no time during the February 22, 2022 town-wide

referendum, did the townspeople or the Town ever vote on a per square foot dollar

amount for the school roof projects. He stated they approved a total project cost in the

amount of $6,725,000 which they believed would cover the costs of these projects.

Councilor Ryan questioned whether they had an idea of the per square foot dollar

amount that the $6,725,000 would break down to. Councilor Saums stated they think

the State was basing their $50.00 per square foot request on the earlier estimates.

However, he stated Ledyard believed the townspeople have approved enough funding

to pay for these school projects.

This motion was to satisfy the State’s requirements.

VOTE: 2- 0 Approved and so declared

RECOMMENDED FOR APPROVAL

RESULT:

Bill Saums

Tim Ryan

MOVER:

SECONDER:

Saums and Ryan

Ingalls

AYE:

EXCUSED:

Continued discussion regarding the status and possible changes to Capital Improvement Plan

(CIP) and Capital Non-Recurring (CNR) Fund based on the American Rescue Act Funding

(ARPA) and the process to approve ARPA Projects and expend ARPA Funding.

No action

NO ACTION

RESULT:

MOTION to approve a Letter of Directive to the Mayor and Board of Education for the

preparation of the Fiscal Year 2023/2024 Budget, as contained in the draft dated November

2, 2022.

Councilor Saums presented a draft Budget Letter of Directive explaining that pages 4

- 8 outlined the format of budget which was in accordance with the Town Charter

Chapter VII. He stated the purpose of pages 1 - 3 was to provide some general

information ant to capture the specific points regarding increases or decreases in

expenses and revenues from the previous year.

The Finance Committee, Mayor, Finance Director and Superintendent of Schools

reviewed the data on pages 1 - 3 and made the following updates along with some

additional minor/non-substantive editorials.

· We do not anticipate an increase in Educational Cost Sharing over FY23.

· We do not expect to see further mill rate increases as a result of the police

headquarters and school building projects, but we do expect to bond new roofs

and other building improvements for several buildings, which will further

increase future bonding costs.

· The Town’s required pension contribution may decrease by $225,000.

· Healthcare costs are expected to increase as they do every year; the first

indications will arrive around mid-December.

· Tipping fees for municipal solid waste are increasing every year by

approximately 4 percent.

· he Town has worked successfully to increaser the interest revenue it receives

from its savings.

The Group noted at this point in the year they typically did not have projected

numbers from the State or estimates for the healthcare costs. They also noted on

November 15, 2022 meeting the Retirement Board would be meeting with their

Consultant Fiducient Advisors to consider adjusting the Amortization Schedule.

Therefore, they agreed as they work to prepare the Fiscal Year 2023/2024 Budget that

more information would become available.

The Finance Committee reviewed the Budget Schedule as outlined in Chapter VII;

Pages (s) 28 - 31as follows:

October/November: Town Council prepares and submits letter of Directive for

Fiscal Year Budget (Election Year-Dec) to Mayor and

Board of Education

3rd Monday January: All Departments submit preliminary budget to Mayor’s

Office (1/15/2023) Per Town Charter

4th Monday February: Board of Education shall file budget estimates to Mayor's

Office (2/27/2023) Per Town Charter

1st Monday March:

Town

Mayor submits budget to Town Council and files with

Clerk's Office. (3/6/2023) Per Town Charter

March:

Finance Committee conducts Departmental Budget Work

Sessions Departments submits budget material to Town

Council.

March (3/29/2023):

April (4/6/2022):

Town Council finalizes budget.(This Date is NOT dictated

by Charter)

Town Council files proposed budget with Town Clerk's

Office for Public Hearing.(This Date is NOT dictated

Charter)

On OR Before:

Town Council conducts one or more Public Hearings on the last

proposed budget at the Ledyard High School, 24 Gallup Hill in April

Road. Per Town Charter (Suggest 4/17/2022)

Monday

4/28/2023

APRIL 26, 2023:

Town Council Votes to Finalize Budget (Special Town

Council Mtg) (This Date is NOT dictated by Charter)

1st Monday of May: Town Council files proposed budget with Town Clerk’s

(5/1/2023)

Office for Annual for the Town Meeting .Per Town Charter

3rd Monday May:

Annual Town Meeting on the proposed budget to adjourn to

5/15/2022 a vote on the voting machine the following day. Per Town Charter

Should the referendum on the budget refer the budget back to the council, the Town

Council should reconsider the budget and present it for a second vote on the voting

machines three weeks following the previous referendum - Tuesday 5/16/2023. Per

Town Charter

In the event the second referendum does not approve a budget, the Town Council

shall adopt a final budget by the fourth Monday in June. Should both the referenda

and the Town Council fail to adopt a final budget by the fourth Monday in June, the

budget that was presented at the second referendum shall be deemed to have been

adopted.

Forth Monday:

shall

On or before the Fourth Monday in June, the Town Council

fix the tax in mils. Per Town Charter

6/28/2022

MOTION to approve a Letter of Directive to the Mayor and Board of Education for

the preparation of the Fiscal Year 2023/2024 Budget, as contained in the draft dated

November 2, 2022.

Moved by Councilor Saums, seconded by Councilor Ryan

Discussion: Councilor Ryan stated the last two-years have been difficult in terms of

taxes, noting the recent property revaluation. Therefore, he stated he liked the

wording that has been included in the draft Budget Letter of Directive as follows:

“….We need to continue to approach the preparation of our Fiscal Year 2023/2024

budget with the objective of reducing expenses wherever we can find an

opportunity”.

VOTE: 2- 0 Approved and so declared

RECOMMENDED FOR APPROVAL

RESULT:

Bill Saums

Tim Ryan

MOVER:

SECONDER:

Saums and Ryan

Ingalls

AYE:

EXCUSED:

Any other Old Business proper to come before the Committee.

None.

IX.

NEW BUSINESS

MOTION to approve a supplemental appropriation of $25,000 to Account #10140107-56306

(Tree Removal) from Undesignated to provide adequate funding for ongoing removal of

hazard trees in the Town rights-of-way.

Moved by Councilor Ryan, seconded by Councilor Saums

Discussion: Public Works Director/Town Engineer Steve Masalin provided some

background noting in 2018 the region was struck with a significant gypsy moth

infestation, which resulted in a substantial kill of oak trees in particular. He stated

the eventual impact of the gypsy moth infestation extended into 2020 and was still

being seen.

Mr. Masalin went on to explain that the impact to our trees was augmented by the

spread Emerald Ash Borer that came into our area in 2019 and dramatically affected

our ash trees, noting that the progressive effects of the Emerald Ash Borer continue

to unfold. Therefore, he stated as a result, substantial funding beyond the traditional

$4,000 annual budget amount has been required to tackle the removal of trees in the

rights-of-way areas.

Mr. Masalin reviewed the following details, which was also attached to the Agenda

packet on the meeting portal for tonight’s meeting:

Supplemental Appropriation

$25,000

Budget Transfer

$ 3,400

Total Additional

$28,400

FY19

FY20

FY21

FY22

$49,000

$11,400

$ 6,400

$49,000

$11,400

$31,400

$25,000

Mr. Masalin stated these supplemental appropriations amounted to an average

additional annual funding of more than $30,000. He stated the need for the removal

of hazard trees persists and that a list has been developed that has identifyed more

than twenty (20) trees that needed to come down in our road rights-of-way so far. He

stated the town has spent $760 on spontaneous needs related to storm damage,

leaving $3,240 in the account, which was wholly inadequate to meet the present need

and the full identification of the on-going work. He stated they have been working

closely with Eversource to identify dead trees that were in the fall zone of the

electrical wires and that Eversource has been taking those trees down at their cost. He

stated these trees were not only hazardous that they were also unsightly.

Mr. Masalin stated not knowing where the Public Works Budget at large was headed

at this stage of the fiscal year, and also recognizing the immediate need for tree

removal, he was requesting a supplemental appropriation of $25,000, which was the

same amount that was granted in Fiscal Years 2019 and 2022.

Mr. Masalin noted in the backup information on the LF #22-647 that Finance

Director Matthew Bonin reported that tree removal expenses have averaged in excess

of $34,000 over the last four years. The Finance Committee noted that given past

history and future needs identified by the Public Works Director, that a significant

increase in the appropriation for Tree Removal appeared to be necessary in the next

budget cycle.

The Finance Committee agreed to add the words “from Undesignated” as a “friendly

amendment”.

VOTE: 2- 0 Approved and so declared

RECOMMENDED FOR APPROVAL

RESULT:

Tim Ryan

MOVER:

Bill Saums

SECONDER:

Saums and Ryan

Ingalls

AYE:

EXCUSED:

MOTION to approve two tax refunds in the combined total amount of $33,831.45 with each

exceeding $2,400.00 in accordance with tax collector departmental procedures

Moved by Councilor Saums, seconded by Councilor Ryan

Discussion: Councilor Saums stated in accordance with policies established for the Tax

Collection Department, refunds to taxpayer exceeding $2,400 are to be approved by the

Town Council.

Councilor Saums noted that these two refunds were to Student Transportation of America

and were in the amounts as follows: $18,111.05 and $15,720.40. Therefore, he stated it

appeared that the there was a duplicate payment of taxes on the school buses, and he

questioned how this may have happened.

Mayor Allyn, III, stated Wells Fargo leased the buses to Student Transportation of America;

and that both Wells Fargo and the Bus company both paid the property taxes.

VOTE: 2- 0 Approved and so declared

RECOMMENDED FOR APPROVAL

RESULT:

Bill Saums

Tim Ryan

MOVER:

SECONDER:

Saums and Ryan

AYE:

Ingalls

EXCUSED:

Any other New Business proper to come before the Committee.

MOTION to authorize the Mayor to sign an “Indemnification and Hold Harmless

Agreement” between Heather L. Flack, Executor of the Estate of the late Jesse R. Wilcox,

Jr., and the Ledyard Historic District Commission for the removal of a mounted mill water

turbine located at 1009 Shewville Road, Ledyard, as presented in the draft dated November

2, 2022.

MOTION to recommend the Town Council authorize the Mayor to sign an

“Indemnification and Hold Harmless Agreement” between Heather L. Flack,

Executor of the Estate of the late Jesse R. Wilcox, Jr., and the Ledyard Historic

District Commission for the removal of a mounted mill water turbine located at 1009

Shewville Road, Ledyard, as presented in the draft dated November 2, 2022.

DRAFT: 10/31/2022 11/2/2022

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

THIS AGREEMENT is made this __________day of __________, October, 2022,

between the Heather L. Flack, Executor of the Estate of Jesse R. Wilcox, Jr., late of

1009 Shewville Road, Ledyard, Connecticut (hereinafter referred to as the "Owner"),

and the Ledyard Historic District Commission with its principal place of business

located at 741 Colonel Ledyard Highway, Ledyard, Connecticut (hereinafter referred

to as the "Contractor") for the removal of the mounted mill water turbine located at

1009 Shewville Road, Ledyard, Connecticut (hereinafter referred to as the

"Property").

WHEREAS, the Owner desires the removal of the mounted mill water turbine

located on the Property (hereinafter referred to as the "Work") and the Contractor is

willing to remove said turbine in exchange for the turbine.

THEREFORE, IT IS AGREED AS FOLLOWS:

To the fullest extent permitted by law, the Contractor each party (the Indemnifying

Party) shall indemnify and hold harmless the Owner, Owner's other party, other

party’s consultants, agents, and employees of any of them (the Indemnified Party)

from and against claims, damages, losses and expenses including but not limited to

attorney's fees, arising out of or resulting from performance of the Work, provided

that such claim, damage, loss or expense is attributable to bodily injury, sickness,

disease or death, or injury to or destruction of tangible property (other than the Work

itself) including loss of use resulting therefore, but only to the extent caused in whole

or in part by negligent acts or omissions of the Contractor, Indemnifying Party

anyone directly or indirectly employed by them or anyone for whose acts they may be

liable, regardless of whether or not such claim, damage, loss or expense is caused in

part by a party indemnified hereunder.

This agreement shall be binding on all parties hereby, jointly, and severally. The

parties understand and agree that if it is necessary for the Owner Indemnified o take

legal action against the Contractor Indemnifying to enforce any part of this

agreement that the Contractor Indemnifying agrees to pay all reasonable attorney

fees and court costs.

This Contract shall be governed by the law of the State of Connecticut.

This Agreement constitutes the entire agreement between the parties with respect to

the subject matter hereof and supersedes all other prior agreements and

understandings, both written and oral, between the parties with respect to the subject

matter hereof.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this day

_________ of October, ____________2022.

Owner Estate of Jesse R. Wilcox, Jr.

_________________________________

Heather L. Flack. Executor

Contractor

Ledyard Historic District Commission

____________________________

_______________________________

Duly authorized

Moved by Councilor Saums, seconded by Councilor Ryan

Discussion: Councilor Saums provided some background noting that the Historic

District Commission had the opportunity to acquire a mounted mill water turbine

from the Estate of Mr. Jesse R. Wilcox, Jr., of 1009 Shewville Road, Ledyard, for

only the cost to remove the equipment and relocate it to one of the Historic

Commission’s properties. However, he stated in reviewing the “Indemnification and

Hold Harmless Agreement” that it was only holding one party accountable, that being

the Ledyard Historic District Commission. Therefore, he stated that he revised the

Agreement to mutual indemnification (mutual liability) as presented in the draft

November 2, 2022 above. He stated the proposed changes to the “Indemnification

and Hold Harmless Agreement” stated that each party shall hold the other party

harmless in the event of an incident.

Councilor Saums stated because the original “Indemnification and Hold Harmless

Agreement” dated October 31, 2022 was signed by Heather Flack; that he would

suggest the Town send the proposed Agreement dated November 2, 2022 to Ms.

Flack to obtain her agreement to the changes, which would hold both parties

harmless.

Mr. Vincent Godino, 1906 Center Groton Road, Ledyard Historic Commission

Chairman, stated they have obtained a quote from Stonewall Construction in the

amount of $1,000.00 to relocate the mounted mill water turbine, that was being

donated to the town. He stated the funds for this relocation project would be paid

from the Up-Down Saw Mill Maintenance Account #10110103-54501. He

questioned the time involved for Ms. Flack and her attorney to review the Agreement

with the updated language that would hold both parties harmless. Councilor Saums

stated that he did not think that it would take much time for Ms. Flack and her

attorney to review and agree to the changes to the document. He stated the Town

Council would move forward at their November 9, 2022 to act on the draft

Agreement dated November 2, 2022. He stated once the town received confirmation

from Ms. Flack that they were comfortable with the changes to language that the

Historic Commission could move forward with the project to relocate the mounted

mill water turbine.

Mr. Godino went on to explain the mill water turbine was a historic relic, explaining

150 - 200 years ago Ledyard was mostly agricultural. He stated scattered throughout

the town were water powered mills, noting anywhere there was a stream there was a

mill. He stated the mills ground corn, cut wood and manufactured things. He stated

the mill water turbine from the late Jesse R. Wilcox, Jr. Estate was used for

manufacturing different products and was an important aspect of Ledyard’s history.

He also stated if the Up-Down Saw Mill turbine were to stop working that they may

be able to use this turbine.

VOTE: 2- 0 Approved and so declared

RECOMMENDED FOR APPROVAL

RESULT:

Bill Saums

Tim Ryan

MOVER:

SECONDER:

Saums and Ryan

Ingalls

AYE:

EXCUSED:

MOTION to restate the “Certified Resolution of Application- Small Cities Program – Kings

Corner Manor, Senior Housing” as contained in the draft dated November 2, 2022.

DRAFT: 11/2/2022

Res:300-2020/Mar 11

Restated: 2021/Jun 9

Restated: 2022/Nov 9

The below is a Resolution adopted by the Town of Ledyard at a meeting of its Town

Council on March 11, 2020; that was restated by the Ledyard Town Council on June

9, 2021; which has not been rescinded or modified in any way whatsoever, with the

exception of an increase in the grant amount from $1,500,000 to $1,608,827

(Modified Award Letter dated 10/11/2022). Below is restated the “Certified

Resolution of Application- Small Cities Program - Kings Corner Manor, Senior

Housing” adopted by the Town Council at its Meeting on November 9, 2022.

IN WITNESS WHEREOF: The undersigned has affixed his signature and corporate

seal on this __________day of ___________ 2022.

___________________________

Patricia A. Riley, Town Clerk

********************************************************************

***

CERTIFIED RESOLUTION

OF APPLICANT

SMALL CITIES PROGRAM

KINGS CORNER MANOR, SENIOR HOUSING

WHEREAS, Federal monies are available under the Connecticut Small Cities

Community Development Block Grant Program, administered by the State of

Connecticut, Department of Housing pursuant to Public Law 93 -3 83, as amended;

and,

WHEREAS, pursuant to Chapter 127c, and Part VI of Chapter 130 of the

Connecticut General Statutes, the Commissioner of Housing is authorized to disburse

such Federal monies to local municipalities; and,

WHEREAS, it is desirable and in the public interest that the Town of Ledyard make

application to the State for $1,608,827 in order to undertake a Small Cities

Community Development Program and to execute an Assistance Agreement,

therefore, should one be offered.

NOW, THEREFORE, BE IT RESOLVED BY THE LEDYARD TOWN COUNCIL:

1. That it is cognizant of the conditions and prerequisites for State Assistance

imposed by Part VI of Chapter 130 of The Connecticut General Statutes; and,

2. That the filing of an application by the Town of Ledyard in an amount not to

exceed $1,608,827 is hereby approved, and that the Mayor of the Town of Ledyard is

hereby authorized and directed to file such Application with the Commissioner of the

Department of Housing, to provide such additional information, to execute such other

documents as may be required by the Commissioner, to execute an Assistance

Agreement with the State of Connecticut for State financial assistance if such an

Agreement is offered, to execute any amendments, rescissions, and revisions thereto,

and to act as the authorized representative of the Town of Ledyard.

Adopted by the Ledyard Town Council on March 11, 2020

Restated by the Ledyard Town Council on: June 9, 2021

Restated by the Ledyard Town Council on: ________________

History:

2022: The Town Council adopted the Certified Resolution of Application- Small

Cities Program - Kings Corner Manor, Senior Housing” on March 11, 2020. As part

of the Grant Application Process the Resolution needed to be restated (June 9, 2021).

In response to the Modified Award Letter dated October 11, 2022 the Town Council

restated the Certified Resolution of Application- Small Cities Program - Kings

Corner Manor, Senior Housing” to increase the grant amount from $1,500.000 to

$1,608,827.

2021: The Town Council adopted the Certified Resolution of Application- Small

Cities Program - Kings Corner Manor, Senior Housing” on March 11, 2020. As part

of the Grant Application Process the Resolution needed to be restated (June 9, 2021).

Moved by Councilor Saums, seconded by Councilor Ryan

Discussion: Councilor Saums provided some background explaining on March 11,

2020 a Public Hearing was held to obtain public comment regarding the Town’s

interest in submitting a Grant Application to obtain Community Development Block

Program (CBDG) Grant in the amount of $1.5 million to make improvements the

Kings Corner Manor Senior Housing Facility. He stated because of the Covid-19

Pandemic and the amount of time that had passed the Community Development

Block Program (CBDG) asked the Town to restate the “Certified Resolution of

Application- Small Cities Program - Kings Corner Manor, Senior Housing” which

they did on June 9, 2021.

Councilor Saums continued by noting that the Town received the Award Letter on

October 11, 2022 which increased the original Grant amount from 1,500,000 to

$1,608,827. Therefore, he stated the Town needed to once again restate the “Certified

Resolution of Application- Small Cities Program - Kings Corner Manor, Senior

Housing” to reflect the $108,827 increase in the Grant Award.

Mayor Allyn, III stated the Community Development Block Program (CBDG) would

provide significant improvements to the Kings Corner Manor Senior Housing Facility

in Gales Ferry to include energy efficient doors, windows, heating and cooling

systems for improved and efficient heating and air conditioning in each unit, the tubs

would be removed and replaced with American Disability Act (ADA) roll-in showers

and grab bars, the toilets, sinks and flooring materials would also be replaced

removing architectural barriers. He stated that they were also hopeful that there

would be enough money to replace the siding with vinal siding and some other

outside improvements.

VOTE" 2- 0 Approved and so declared

RECOMMENDED FOR APPROVAL

RESULT:

Bill Saums

Tim Ryan

MOVER:

SECONDER: