4 Blonders Boulevard

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Final

Chairman

Gary Schneider

Special Meeting

Tuesday, March 7, 2023

5:30 PM

Board of Education Central Office

CALL TO ORDER

Chairman Schneider called the meeting to order at 5:30 pm

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Committee Member Joseph Gush

Present

Committee Member George Hosey

BOE Representative Kate DiPalma-Herb

BOE Representative Stephen Munger

Committee Member Elizabeth Peterson

Absent

Member George Hosey left meeting at 6:30 pm

Also Present: Matt Bonin, Finance Director

Mark Dupre & Robert Gervasini, STV

Lisa Sartori, PMBC Secretary

Wayne Donaldson, Board of Education Director of Buildings and Grounds

III

MOTION TO APPROVE MINUTES of the February 6, 2023 regular meeting and

February 13, 2023 Special Meeting Minutes

A motion was made by Committee Member Gush, seconded by BOE Representative

DiPalma-Herb, that this be Approved and so declared. The motion carried by the following

vote:

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb Munger

Peterson

AYE

ABSENT

CITIZENS COMMENTS

NONE

DISCUSSION AND POSSIBLE ACTION ON OWNER'S REPRESENTATIVE FOR

ROOF/SOLAR PROJECT AT GALES FERRY SCHOOL, JULIET LONG SCHOOL

AND CENTRAL OFFICE

Chairman Schneider stated this meeting is to discuss revised proposal in detail.

Wayne Donaldson reported he met with STV to give them a better understanding of the proposal

- the previous bid they had included items which were already complete such as the grant and

RFP.

Mark Dupre, STV submitted the new figures - break down attached. Would like to bid out

Central Office first, to be completed by August, 2023. Their proposal is work under a Purchase

Order at an hourly rate. For the schools would like to get design & bidding for both ASAP so all

materials are in hand before construction to start in June 2024. Would like to get the bids in

before fall, so they don't get into bidding wars.

Mr. Donaldson stated he believes the State will balk on the 10% owner's fees. The Committee

questioned why the project manager's fee on Central Office is higher than the schools, when

Central Office is a much smaller building. Mr. Dupre stated he can adjust his billable hours.

Jerry Tyminski asked how long each project would take. Mr. Dupre stated Central Office 4wks,

and the schools 10wks.

Mr. Dupre stated the HVAC for Juliet Long is built into their proposal. Wayne Donaldson stated

that is a separate project.

There was discussion on STV managing the architect. STV stated they usually manage the

architect - there role would be only as a facilitator, they would not make any decisions. Their

job is to be sure the designs are competent for bidding and competent for building. They will be

managing the process on the town's behalf. If they do not manage the architect the bid would be

less. Mr. Dupre there will be no fees to help select the architect.

It was consensus of the committee to have STV re-work the numbers once again - taking out the

HVAC for Juliet Long and re-working the number of hours on each job.

Jerry Tyminski stated he believes the STV proposal is too high - believes there is double work

between the architect and owner's representative.

It is the consensus of the committee to not have another situation as they did with the school

projects.

UPDATE ON SCHOOL AUDIT CLOSEOUT WITH COLLIERS

MOTION to approve Colliers Inv #816827 dated 1-31-2023 in the amount of $750.00 for

Ledyard Middle School Closeout

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Joseph Gush

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Munger

AYE

Hosey

EXCUSED

ABSENT

Peterson

MOTION to approve Colliers Inv #816835 dated 1-31-2023 in the amount of $1,075.00 for

Gallup Hill School Closeout

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Joseph Gush

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Munger

AYE

Hosey

EXCUSED

ABSENT

Peterson

VII LEDYARD HIGH SCHOOL SUMMER SCHOOL PROJECTS

Mr. Donaldson reported amount for the projectors was approved. He has the purchase order,

will be sometime in June.

MOTION to approve Sound Stage Systems Inv #15539 dated 2-28-2023 in the amount of

$6,000.00 final payment for Ledyard High School Auditorium

Motion amended to approve pending final training

APPROVED AS AMENDED

Gary Schneider

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Munger

AYE

Hosey

EXCUSED

ABSENT

Peterson

VIII DISCUSSION AND POSSIBLE ACTION OF HIGHLANDS WASTEWATER

TREATMENT PLANT SEWER FEED PUMP SYSTEM REPLACEMENT PROJECT

NONE

DISCUSSION AND POSSIBLE ACTION ON HVAC FOR JULIET LONG SCHOOL

Mr. Donaldson reported he is still waiting on the grant.

ADJOURNMENT

Chairman Schneider declared the meeting closed at 7:10 p.m

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.