741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ledyard Farmers Market Committee

Meeting Minutes

Chairman Pamela Ball

Regular Meeting - Hybrid Format

Wednesday, March 4, 2026

5:30 PM

Town Hall Annex - Hybrid Format

In-Person: Annex Meeting Room; Annex Building

Remote Participation: Information Noted Below:

Join Zoom Meeting from your Computer, Smart Phone or Tablet:

https://ledyardct.zoom.us/j/81173078789?pwd=Yk3xLazIolakZMgscYCUesSHqWuqsw.1

Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 811 7307 8789; Passcode:

421616

CALL TO ORDER

The Meeting was called to order by Committee Chairman Pamela Ball at 5:30 p.m.

Chairman Ball welcomed all to the Video Conference Meeting; and she noted that the

remote meeting information for the Farmers Market Committee and members of the

Public to participate in tonight’s meeting was available on the Agenda that was posted

on the Town’s Website - Granicus-Legistar Meeting Portal.

II.

ROLL CALL

Chairperson Pamela Ball

Present

Commissioner Ellin Grenger

Commissioner Allison Troy

Recording Secretary Sarah Martic

Treasurer William Thorne

Chairperson Ethan Foltz

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

PRESENTATIONS / INFORMATIONAL ITEMS

None.

MEMBER COMMENTS

None.

VI.

TREASURER REPORTS

Farmers Market Committee Financial Reports:

Year to Date Report - February 26, 2026

Purchase Orders Report - February 26, 2026

Treasurer Bill Thorne reported the Munis Reports showed that their available balance

was $23,193.22:

Mr. Thorne stated that he planned to track Deposits and Expenses on both a Fiscal

Year and Calendar Year (market year) basis so the Committee could better

understand what the overall 2026 Market finances look like. He noted that there was

currently a small discrepancy ($20) between the Fiscal Year and Calendar Year that

he was researching to balance.

The active Fiscal Year 2 025-2026 Purchase Orders were listed below. The

remaining balance in each Purchase Order appears to be sufficient for the time being.

Summary Market Calendar Year 2026 - As of March 2026

Funds as of January 1, 2026

Market 2026 Deposits:

Market Expenses

$23,246.76

$ 0

-$53.54

TOTAL:

$23,193.22

Summary Market Fiscal Year 2025-2026

Carryover from FY 24/25

Market 25/26 Deposits

Total Carryover + Deposits

FY 25/26 Expenses

$28,102.31

$805.00 (Deposits after July 1, 2025)

$28,9077.31

$5,740.87 (Including positive adjustment $426.89)

$23,166.44.

Total Remaining

RECEIVED AND FILED

VII. MARKET MANAGER REPORTS

RESULT:

Committee Chairman/Market Manager Pam Ball stated that the Vendor Applications

to participate at this Summer’s Market were coming in.

VIII. APPROVAL OF MINUTES

MOTION to approve the Farmers Market Committee Minutes of February 4, 2026

Moved by Ms. Martic, seconded by Ms. Ball

VOTE: 5- -0 Approved and so declared

APPROVED AND SO DECLARED

Sarah Martic

RESULT:

MOVER:

Pamela Ball

SECONDER:

IX.

OLD BUSINESS

Preparations for the 2026 Summer Market.

CONTINUE

RESULT:

Vendor

Ms. Ball noted the increase in Vendor Market Applications for the upcoming 2026

Summer Market. The Committee discussed the map layout and the possibly to make

more room to accommodate more Vendors at the Market each week.

CONTINUE

RESULT:

Sound System

Ms. Ball noted that each week they have great entertainment, however, because of the

size of the Market Space folks cannot hear the music when they were under the

pavilion or at the picnic areas. Ethan will contact someone to give them a price to

install a sound system.

CONTINUE

RESULT:

Market Mascot -Daisy Mae

Ms. Ball suggested they buy some Stuffed Animal Cows for their Mascot Daisy Mae,

and Bell/Horn.

COMPLETED

RESULT:

Discussion regarding 2026 Weekly Themes

The Committee agreed to wait until they get closer to June to decide on the Market

Themes.

CONTINUE

RESULT:

Discuss purchasing a computer, printer, and ink for the Farmers Market Committee to

conduct business.

The Committee agreed to also buy a thumb drive

CONTINUE

Discuss creating a Venmo Account; that would allow the Farmers Market to to send and

RESULT:

receive money, pay bills, etc.

The Committee agreed not to pursue adding Venmo at this time.

COMPLETED

RESULT:

Any Old Business proper to come before the Committee

None.

NEW BUSINESS

MOTION to enter into Executive Session to discuss Vendor Contracts.

MOTION to enter into executive session to discuss Vendor Contracts.

The Executive Session to include all those present.

Moved by Ms. Martic, seconded by Ms. Ball

VOT5E-:0 Approved and so declared

APPROVED AND SO DECLARED

Sarah Martic

RESULT:

MOVER:

Pamela Ball

SECONDER:

Ball Grenger Troy Martic Foltz

Thorne

AYE

NON-VOTING

Entered into Executive Session at: 5:46 p.m.

Came out of Executive Session at: 7:28 p.m.

Any New Business proper to come before the Committee

None.

X1.

xii.

NEXT MEETING DATE

ADJOURNMENT

MOTION to adjourn the meeting at 7:32 p.m..

Moved by Mr. Foltz, seconded by Ms. Ball

VOTE:5- 0 Approved and so declared

Respectfully submitted,

Pamela Ball

Committee Chairman