741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Final

Chairman

Joseph Gush

Special Meeting

Monday, November 17, 2025

5:30 PM

Town Hall Annex - Hybrid Format

CALL TO ORDER

Chairman Gush called the meeting to order at 5:30 p.m. at the Council Chambers, Town Hall

Annex Building.

II.

ROLL CALL

Commissioner Gary Schneider

Commissioner Gerald Tyminski

Chairperson Joseph Gush

Present

Commissioner George Hosey

BOE Representative Jennifer Reguin

BOE Representative Kate DiPalma-Herb

Excused

In addition, the following were present:

Mathew Bonin - Finance Director

Kristen Chapman - PMBC Support Staff

Wayne Donaldson - BOE Facilities Manager

Scott Mitchell - Friar Architecture

Charles Warrington - STV

III.

JWL HVAC PROJECT UPDATES

Discussion and possible action to select a Commissioning Agent for Juliet Long School HVAC

Project.

Chairman Gush shared the names and bid amounts of the responding organizations with the

committee.

Catalyst Commissiong Group$26,300

SES $32,500

Salas O’Brien $39,625

ICDS (Innovative Construction & Design Solutions, LLC) $45,500

Innovative Engineering Services, LLC $52, 400

Chairman Gush requested the Owner’s Repressive, Mr. Charles Warrington give a brief on the

contractors. Mr. Warrington stated that all bidders attended the pre-bid meeting and stated of the

five bids, the only firm he is not familiar with is ICDS. Mr. Warrington added the only firm he

has not worked with is Catalyst Commissioning, however the project manager assigned to the

project previously worked for SES and Mr. Warrington has worked with that individual. Mr.

Warrington stated he had no reason to not recommend Catalyst Commissioning Group.

Chairman Gush was concerned with Catalyst as the address is in Pennsylvania, however Sean

Hayes is local and that made it more comforting. Chairman Gush added Catalyst Commissiong

Group is the lowest bid at $26,300. Mr. Schneider stated both low bids were comprehensive and

he questioned the number of training hours on the Catalyst bid and requested the training hours

be put in the contract. The committee discussed the variance in training hours in the bids

between 4-18 hours. Mr. Tyminski inquired if we had an problem and need someone on site

would that be an issue as Catalyst is located in Bethlehem, PA. Mr. Warrington does not

anticipate an issue as Mr. Hayes is the local representative located in Marlborough, CT. Mr.

Tyminski inquired if Mr. Warrington had any idea why there was such a variance in pricing. Mr.

Warrington stated this is typical for a commissioning agent based upon the interpretation of

scope and how services are provided. Mr. Warrington stated that $30,000 is budgeted for this

portion of the project. The committee discussed previous involvement working with SES as the

commissioning agent for the school renovations. Mr. Donaldson added that SES offered great

support.

MOTION to accept Catalyst Commissioning Group at $26,300 in accordance with the RFQ as

the Commissioning Agent to put the HVAC system in full operation.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Tyminski Gush Hosey

Reguin DiPalma-Herb

AYE

EXCUSED

IV.

ADJOURNMENT

Mr. Gush moved the meeting be adjourned, seconded by Mr. Hosey.

The meeting adjourned at 5:45 p.m.

VOTE: 4-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Gush

Permanent Municipal Building Committee