741 Colonel Ledyard Highway  
Ledyard, CT 06339  
TOWN OF LEDYARD  
Administration Committee  
Meeting Minutes  
Chairman S. Naomi  
Rodriguez  
Regular Meeting  
Wednesday, November 8, 2023  
5:30 PM  
Town Hall Annex- Hybrid Format  
In -Person Location goes here  
Join Zoom Meeting from your Computer, Smart Phone or Tablet:  
Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 835 6383 2246; Passcode:  
387753  
I
CALL TO ORDER  
the Meeting was called to order by Councilor Ingalls at 5:30 p.m.  
at the Council Chambers Town Hall Annex Building.  
Councilor Ingalls welcomed all to the Hybrid Meeting. She stated for the Town Council  
Administration Committee and members of the Public who were participating via video  
conference that the remote meeting information was available on the Agenda that was  
posted on the Town’s Website - Granicus-Legistar Meeting Portal.  
Councilor Andra Ingalls  
Councilor Mary K. McGrattan  
Councilor Whit Irwin  
Present:  
II.  
ROLL CALL  
Councilor Andra Ingalls  
Councilor Mary K. McGrattan  
Councilor Whit Irwin  
Present:  
In addition, the following were present:  
S. Naomi Rodriguez Town Councilor  
Jessica Buhle Councilor Elect  
Karen & Keith Parkinson Residents  
Roxanne MaherAdministrative Assistant  
III.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
Mrs. Karen Parkinson, 55 Rose Hill Road, Ledyard, stated that she was present this  
evening as a follow-up to the Town Council’s October 25, 2023 meeting at which the  
proposed updates to change Youth Service Director/Coordinator Job Description was  
Tabled and sent back to the Administration Committee.  
Ms. Parkinson continued by thanking the Administration Committee for the opportunity  
to provide additional comments on the discussion regarding the proposed changes to the  
Youth Service Director/Coordinator Job Description. She stated that she appreciated the  
Town Council's review and motion to send this matter back to the Administrative  
Committee for further discussion and recommendations. She provided the following  
comments:  
(1) Licensure - Mrs. Parkinson stated that there appeared to be miscommunication and  
misinformation combined with misunderstanding of the scope of service and the  
required licensure. She stated without licensure, there was the red flag word called  
Liability, which has not been mentioned. She explained that this position required a  
Masters  
Degree, because the position required that "Appropriate candidates must also have a  
professional license in their professional field” She went on to explain that the  
candidate must have completed the Supervisor Education and Training required by  
their profession to provide supervision toward the licensing of unlicensed staff and  
students.  
Mrs. Parkinson stated to be eligible for this type license, one must have a Masters  
Degree followed by supervised practice and exams. Therefore, she stated that she  
believed that it was totally in error that the wording was changed to "preferred." She  
stated without a "license" or working under "licensed supervision" that there could be  
no direct Counseling of Youth or Families, which was one of the major functions of  
their Youth Services. She stated to provide these services without the appropriate  
licensure, that the red flag word liability would appear.  
Mrs. Parkinson stated the Licensure was there to protect the consumer, noting other  
professions such as licensed plumber, licensed electrician, licensed real estate agent,  
licensed nurse, licensed veterinarian, and licensed mental health practitioners.  
(2) Supervision After Hours - Mrs. Parkinson stated to clarify a comment by the Mayor  
about supervision "after hours" that the current supervisor was available by phone in  
the evenings and even on her vacations for any issue of the practicing graduate student.  
On site presence” of the supervisor was not required by the University.  
(3) Mental Health Services - Mrs. Parkinson stated that this was hardly the time to weaken  
Ledyard Youth and Family Services. She stated the town should be exploring ways to  
expand these services. She provided the article (below) that was published in the New  
London Day newspaper on Sunday, November 5, 2023 which reported that the Town of  
East Lyme was being pro-active to expand their Youth and Family Services as a matter  
of public safety. She stated that perhaps the next Town Council can initiate the action.  
Councilor Ingalls thanked Mrs. Parkinson for her comments this evening and she  
explained although the Administration Committee has been requested to revisit the  
proposed updates to the Youth Services Coordinator Job Description that the  
Administration Committee would be consider removing the job description from their  
agenda later this evening.  
IV.  
V.  
PRESENTATIONS / INFORMATIONAL ITEMS  
None.  
APPROVAL OF MINUTES  
MOTION to approve the Administration Committee Minutes of October 11, 2023.  
Moved by Councilor Irwin, seconded by Councilor McGrattan  
VOTE: 3- 0 Approved and so declared  
APPROVED AND SO DECLARED  
Whit Irwin  
RESULT:  
MOVER:  
Mary K. McGrattan  
SECONDER:  
VI.  
OLD BUSINESS  
1.  
Discussion and possible action to revisit the  
MOTION to Remove from the Table and Act on the  
MOTION to withdraw and Remove from the Agenda the  
MOTION to approve proposed updates to the Youth Services Coordinator as presented in the  
draft dated October 11, 2023.  
Moved by Councilor Irwin, seconded by Councilor McGrattan  
Discussion: Councilor Ingalls noted at the Town Council’s October 25, 2023 meeting the  
proposed updates to the Youth Services job description were sent back to the  
Administration Committee to revisit. She explained that there were some reasons to make  
some short-term changes; however, the changes did not need to be in the job description.  
She stated the town was not posting the job, noting that the updates were presented for  
housekeeping purposes. Therefore, she suggested the Committee remove the job  
description from the Administration Committee until such a time it would make sense to  
more fully address it.  
VOTE: 3 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
Whit Irwin  
RESULT:  
MOVER:  
Mary K. McGrattan  
SECONDER:  
3
Ingalls, McGrattan and Irwin  
AYE:  
Any other Old Business proper to come before the Committee  
None  
2.  
VII. NEW BUSINESS  
MOTION to appoint Mr. Matthew Miello (R) 12 Cardinal Lane, Gales Ferry, to the Planning  
& Zoning Commission as an Alternate Member to complete a three-year term ending  
October 31, 2026 filling a vacancy left by Mr. Baudro.  
1.  
Moved by Councilor Irwin, seconded by Councilor McGrattan  
Discussion: Councilor Ingalls stated Mr. Miello mentioned on his Appointment  
Application that because he had some planning and zoning challenges, that he  
became interested in volunteering to serve on the Commission. She noted that the  
RTC has endorsed Mr. Miello’s appointment to the Planning & Zoning Commission.  
Councilor Ingalls also noted that Mr. Baudro indicated that he would be stepping  
down from the Planning & Zoning Commission at the end of his term, which was  
October 31, 2023. She thanked Mr. Baudro for his many years of service to the town.  
VOTE: 3 - 0 Approved and so declared  
RECOMMENDED FOR APPROVAL  
Whit Irwin  
RESULT:  
MOVER:  
Mary K. McGrattan  
SECONDER:  
3
Ingalls, McGrattan and Irwin  
AYE:  
MOTION to appoint Ms. Jacquelin Baudro (R) 135 Whalehead Road, Gales Ferry, to the  
Planning & Zoning Commission as an Alternate Member to complete a three-year term  
ending October 31, 2025 filling a vacancy left by Mr. St. Vil.  
2.  
Moved by Councilor McGrattan, seconded by Councilor Irwin  
Discussion: Councilor Ingalls stated that Ms. Baudro has been an active member in the  
community, and was looking to provide service to the town in different ways. She noted  
Ms. Baudro’s background would be a good fit for the Planning& Zoning Commission.  
She stated that the RTC has endorsed Ms. Baudro’s appointment to the Planning &  
Zoning Commission.  
VOTE: 3 - 0 Approved and so declared  
RECOMMENDED FOR APPROVAL  
Mary K. McGrattan  
RESULT:  
MOVER:  
Whit Irwin  
SECONDER:  
3
Ingalls, McGrattan and Irwin  
AYE:  
Discussion and possible action regarding the transition of outstanding/unfinished business  
items to be forwarded to the incoming Administration Committee.  
3.  
Councilor Ingalls stated the Administration Committee did not have any unfinished  
business items to forward to the incoming Town Council.  
Any other New Business proper to come before the Committee.  
None  
4..  
IV  
ADJOURNMENT  
Councilor Ingalls stated tonight’s meeting would conclude the work of the  
Twenty-sixth Town Council Administration Committee. She thanked Councilor  
McGrattan and Councilor Irwin for their insight and contributions as the Committee  
addressed many different subject matters and types of administrative documents for  
the town. She stated the Committee worked well together and it was her pleasure to  
work with each of them.  
Councilor Ingalls moved the meeting be adjourned, seconded by Councilor McGrattan.  
VOTE: 3 - 0 Approved and so declared, the meeting was adjourned at 5:40 p.m.  
Respectfully submitted,  
Andra Ingalls  
Chairman  
Administration Committee  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.