741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
CONNECTICUT  
Finance Committee  
~ AGENDA ~  
Chairman  
Kevin J. Dombrowski  
Special Meeting - Hybrid Format  
6:30 PM  
Wednesday, October 5, 2022  
Council Chambers- Town Hall Annex  
Building  
In -Person Council Chambers - Town Hall Annex Building  
Join Zoom Meeting from your Computer, Smart Phone or Tablet:  
https://us06web.zoom.us/j/87441832762?pwd=Tm9PRFpsRGtaNkF6a3VaeUs5WlJNZz09  
Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 874 4183 2762; passcode:  
605121  
I
CALL TO ORDER  
ROLL CALL  
II.  
III.  
CITIZENS COMMENTS  
INFORMATIONAL ITEMS  
V.  
APPROVAL OF MINUTES  
MOTION to approve the Finance Committee Regular Meeting Minutes of September  
21, 2022  
FIN-MIN-2022-09-21.pdf  
Attachments:  
IV.  
FINANCE DIRECTOR'S REPORT  
FINANCIAL REPORTS  
Board of Education Financial Report Generated 9/9/2022  
Board of Education Finanical Report Memo dated 2022-10-03-Report  
Generated 2022-09-09.pdf  
Attachments:  
VI.  
OLD BUSINESS  
Revisit the  
1.  
MOTION to authorize the Permanent Municipal Building Committee (PMBC) to  
increase the bid amount for the Gales Ferry School and Juliet W. Long School roofing  
projects to $50.00 per square foot to account for inflation.  
In addition, the Permanent Municipal Building Committee may, with Town Council  
approval, modify the scope of the “Various School Improvement Projects” to include  
the replacement of the roofs at the Central Office, Gales Ferry School, and Juliet W.  
Long School; installation of solar equipment at Gales Ferry School and Juliet W. Long  
School; upgrades to the building management systems at Gales Ferry School; and  
electrical and HVAC upgrades at Juliet W. Long School) to stay within the authorized  
amount $6,725,000, as approved by the townspeople at the February 22, 2022  
town-wide referendum.  
Also, the Town Council acknowledges that the Town of Ledyard is aware that the State  
of Connecticut notified the Board of Education that the State would only provide a  
reimbursement rate of 75% for the cost of the Gales Ferry School roof. This reduction in  
State grant reimbursement was based the State’s record that the school was not accepted  
until 2006, although the Gales Ferry School project was completed in 1999; therefore,  
the school did not meet the State’s the 20-year criteria for full reimbursement.  
Senator Osten -Scheduled meeting State DAS-School Roof  
Projecats-Saums e-mail -2022-10-03.pdf  
Attachments:  
Board of Education Roof Proejcts - Saums e-mail -Senator  
Osten-2022-09-17.pdf  
RES-ROOF BOE - SCHOOL FACILITES  
-2022-01-12-SIGNED.docx  
Projects for May-2022- Bonding.pdf  
Board of Education ASTE Projects - Roof Projects- Increase  
Funding-Superintendnet of Schools ltr-2-22-09-02pdf.pdf  
Continued discussion regarding the status and possible changes to Capital Improvement  
Plan (CIP) and Capital Non-Recurring (CNR) Fund based on the American Rescue Act  
Funding (ARPA) and the process to approve ARPA Projects and expend ARPA  
Funding.  
2.  
ARPA SPREADSHEET-FINANCE CMT MTG-2022-09-21 .pdf  
Attachments:  
Discussion concerning appropriation of Transfer Station and other recycling revenues to  
a reserve fund for Transfer Station capital needs.  
3.  
4.  
MOTION to approve $45,000 in supplemental funding for the construction of the  
concrete floor at the Town Green Pole Barn.  
Gordian -ezIQC Overview.pdf  
Attachments:  
Gordian -Details Scope of Work & Pricing.pdf  
Bid Sheet BID 2023-04 Town Green Pole Barn Slab.pdf  
VII. NEW BUSINESS  
MOTION to appropriate $6,760.78 to Account 21014301-53342-T0001 (Town Green  
Upgrade) from Account 21090305-58915 (Undesignated) to cover the deficit of the  
Town share of STEAP grant funding not eligible to be covered by ARPA funding.  
1.  
MOTION to approve a bid waiver to Girard Ford of Norwich, CT, in the amount of  
$72,168 for purchase of a 2023 Ford Econoline Cutaway with utility body for the Public  
Works Department.  
2.  
FY23 B & G Truck PO.pdf  
Attachments:  
Public Works Truck 2023 E450 Econoline Cutaway.pdf  
MOTION to authorize purchase of fire apparatus (3,000 gallon tanker) from New  
England Fire Equipment and Apparatus Corporation in an amount not to exceed  
$640,412.00 for the Ledyard Fire Company from Account #0210-21020401-54325  
3.  
Greenwood Bid  
Attachments:  
New England Fire Equipment & Apparatus Corp Bid  
Shipman's Fire Equipment Bid  
Shipman's Fire Equipment Drawing1  
AES Review Ledyard Tanker  
Ledyard Letter 9-1-22 (NEFEA)  
AES Vehicle Replacement Sept 2022  
MOTION to approve the Finance Committee 2023 Meeting Schedule.  
4.  
MEETING SCHEDULE -2023-TOWN COUNCIL  
2022-09-26-DRAFT.pdf  
Attachments:  
IV  
ADJOURNMENT  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.