741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ledyard Farmers Market Committee

Meeting Minutes

Chairman Pamela Ball

Regular Meeting - Hybrid Format

Wednesday, February 4, 2026

5:30 PM

Town Hall Annex - Hybrid Format

In-Person Location goes here

Join Zoom Meeting from your Computer, Smart Phone or Tablet:

https://ledyardct.zoom.us/j/81361905505?pwd=l39caOJb6nm4GGzblZpCcrsNaE8XHq.1

Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 813 6190 5505; Passcode:

992247

CALL TO ORDER

The Meeting was called to order by Committee Chairman Pamela Ball at 5:30 p.m.

Chairman Ball welcomed all to the Video Conference Meeting; and she noted that the

remote meeting information for the Farmers Market Committee and members of the

Public to participate in tonight’s meeting was available on the Agenda that was posted

on the Town’s Website - Granicus-Legistar Meeting Portal.

II.

ROLL CALL

Chairperson Pamela Ball

Present

Commissioner Ellin Grenger

Commissioner Allison Troy

Recording Secretary Sarah Martic

Chairperson Ethan Foltz

Treasurer William Thorne

Excused

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

PRESENTATIONS / INFORMATIONAL ITEMS

None.

MEMBER COMMENTS

None.

VI.

TREASURER'S REPORTS

Farmers Market Committee Financial Reports:

Year to Date Report - December 31, 2025

Purchase Orders Report - December 31, 2025

Chairman Ball, in Treasurer Bill Thorne’s absence, presented the following Munis

Reports, noting that their available balance was $23,219.99:

· Year to Date Report - January 27, 2026

· Purchase Orders Report - January 27, 2026

MARKET MANGER'S REPORT

None.

VIII. APPROVAL OF MINUTES

MOTION to approve the Farmers Market Regular Meeting Minutes October 1, 2025

Moved by Ms. Ball, seconded by Mr. Foltz

VOTE: 5 - 0 Approved and so declared

IX.

OLD BUSINESS

Preparations for the 2026 Summer Market.

Vendor Fees

At the previous meeting, the Committee suggested increasing the food truck

vendor fee. As Ms. Grenger was unable to attend the previous meeting, the team

agreed to allow Ms. Grenger and Ms. Ball to determine the amount. Ms. Grenger

and Ms. Ball decided to increase the Food Truck Vendor Fees from $50.00 to

$60.00 per Market. Other vendor fees would remain the same as 2025.

COMPLETED

RESULT:

Vendor Applications

Chairman Ball stated the Vendor Applications would “Go-Live” on February 5,

2026.

The Committee discussed designating one “Guest Spot” per Market.

CONTINUE

RESULT:

Subscriptions

Chairman Ball reported that they would soon need to move to the next

MailChimp Plan, because they were close to 1,500 subscriber limit.

CONTINUE

RESULT:

Discussion regarding 2026 Weekly Themes

Chairman Ball noted that she would send the List of Themes to the Team so everyone

would have the Themes/Dates. The Committee agreed to add in the Children’s

Museum of Niantic when dates are available.

CONTINUE

RESULT:

Discuss purchasing a computer, printer, and ink for the Farmers Market Committee to

conduct business.

Mr. Foltz reported on the Computer and associated equipment and cost estimates as

follows:

ü Dell 13th Generation Laptop:

ü Mac Book Air Laptop:

$570.00

$799.00

ü Brother Wireless Laser Color Printer: $344.00

The Committee agreed that they would likely go with the Dell 13th Generation

Laptop and the Brother Wireless Laser Color Printer.

Chairman Ball stated that a laminator, useful for waterproofing signs, was

inexpensive and readily available.

Chairman Ball went on to note at their January 27, 2026 the Committee approved to

increase their Non-Recurring (CorPay Credit Card) Purchase Order #2026-0730 by

$3,000 to cover costs for the Computer, Printer, and for Supplies and Materials for

the New Gate.

CONTINUE

RESULT:

Discuss creating a Venmo Account; that would allow the Farmers Market to to send and

receive money, pay bills, etc.

The Girls Scouts use the Leaders Venmo App and then transfer the money to their

other accounts. The Committee discussed that they could try doing this as well.

CONTINUE

RESULT:

Any Old Business proper to come before the Committee

lNone.

X..

NEW BUSINESS

Any New Business proper to come before the Committee

None