741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Ledyard Farmers Market Committee  
Meeting Minutes  
Chairman Pamela Ball  
Regular Meeting - Hybrid Format  
Wednesday, May 6, 2026  
5:30 PM  
Town Hall Annex - Hybrid Format  
I.  
CALL TO ORDER  
The Regular Meeting was called to order by Chairperson Ball at 5:32 p.m.  
II.  
ROLL CALL  
Chairperson/Market Manager Pamela Ball  
Commissioner Ellin Grenger  
Commissioner Ethan Foltz  
Present  
Commissioner Allison Troy  
Treasurer William Thorne  
Alternate  
Also in attendance was Kat Duval who is a volunteer working on the Market newsletters.  
III.  
IV.  
V.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
None.  
PRESENTATIONS / INFORMATIONAL ITEMS  
None.  
MEMBER'S COMMENTS  
None.  
VI.  
1.  
TREASURERS REPORT  
Financial Reports.  
Mr. Thorne said he prefers to look at financials by Market season instead of Fiscal Year which  
wouldn't make sense for this Committee.  
Market funds on hand at the start of Market (CY) 2026: $23,246 (1 Jan 2026).  
Total vendor payments for Market 2026: $8,288.  
Total expenses for Market 2026: $1,768 (mostly computer & printer for Market Manager).  
Total funds available: $29,766.  
To cover FY 25-26 Market entertainment. Mr. Thorne recommended increasing select purchase  
orders.  
Overall, the Committee is in good shape financially.  
DISCUSSED  
VII. MARKET MANAGER REPORT  
RESULT:  
Chairperson Report.  
1.  
Chairperson Ball said most discussions will be held under Old Business and noted that the  
Committee will go into executive session towards the end of the meeting. During the executive  
session the Committee will discuss the speaker project, contest update, vote on funding for  
advertising the contest, and remaining vendor contracts.  
DISCUSSED  
VIII. REVIEW AND APPROVAL OF MINUTES  
RESULT:  
Motion to APPROVE Regular Meeting minutes from April 1, 2026, as written.  
1.  
APPROVED AND SO DECLARED  
Pamela Ball  
RESULT:  
MOVER:  
Allison Troy  
SECONDER:  
5
Ball Grenger Foltz Troy Martic  
AYE  
MOTION to enter Executive Session to discuss Vendor Contracts.  
Executive session was entered at 6:20 p.m. and exited at 6:33 p.m.  
1.  
APPROVED AND SO DECLARED  
Pamela Ball  
RESULT:  
MOVER:  
5
Ball Grenger Foltz Troy Martic  
AYE  
IX.  
1.  
OLD BUSINESS  
Discussion regarding 2026 Weekly Themes.  
Chairperson Ball said that half of the themes are set, the other half could be without a theme.  
4th of July -  
Mr. Thorne said he would like to up the game on the July Market's red, white and blue theme  
day for America 250. Mr. Thorne is attending the America 250 Committees meeting on May 12,  
2026. Mr. Thorne would like a booth that lays out Ledyard's involvement with the Revolutionary  
War, he will take the lead on that. He requested authorization to purchase flags and bunting for  
the booth. Mr. Thorne has reached out to a Band Director regarding patriotic music. Chairperson  
Ball said no vote is required to purchase America 250 supplies so long as there was no objection  
from the Committee Members, everyone agreed to the purchase. Kat?? said she volunteers at the  
Submarine Museum and asked if Mr. Thorne would be interested, she also said she would look  
for a point of contact for the Navy Band.  
Children's events -  
Chairperson Ball asked Ms. Troy if she has everything she needs for the children's events. Ms.  
Troy said that she would like to purchase red, white and blue children's headbands. She added  
that she has been trying to get in contact with the Children's Museum, but they haven't been  
responsive. Ms. Grenger asked about the Nature Center attending again since it has been a few  
years. Ms. Troy replied that she would like to reach out to them to ask if they have animals that  
are less sensitive to music. Ms. Grenger said she is on the Nature Center Board and checked with  
their Educators who said would be happy to come back to the Market. Ms. Troy plans to speak  
to Holdridge Farm Nursery regarding a planting activity. Chairperson Ball requested that Ms.  
Troy let her know about the giveaways and weekly children's events so Kat? could include that  
information in the email blasts. Chairperson Ball suggested getting 200 puppy stuffed toys this  
year since 125 was not enough last year. Chairperson Ball told Ms. Troy to send her order  
requests to Christina Hostetler, Town Hall Assistant. Mr. Thorne said he will increase the  
non-reoccurring purchase order to assure there is plenty available for purchases. The Library will  
only be able to participate in the Market once. Ms. Grenger suggested kids' yoga and/or hula  
hoops. Rosalie Garstka will attend the first Market with her miniature donkeys; Ms. Troy will  
also ask her to attend the 4th of July Market Day. Michael P. suggested inviting Xen's Critters.  
He attended a Library event where Xen brought a goat, bunnies and a turtle. Ms. Troy found  
their contact information and will reach out to them. Lastly, Mr. Thorne will contact potential  
magicians, Chairperson Ball said that would be perfect for Harry Potter Day.  
DISCUSSED  
RESULT:  
Preparations for the Summer 2026 Market, continued.  
2.  
Music -  
Ms. Martic confirmed that the musicians are all set.  
T-shirts -  
Ms. Grenger reported that she has orders for herself, Mr. Foltz, Mr. Troy, Chairperson Ball and  
Mr. Thorne but no one else. Ms. Martic and Mr. Foltz volunteered to reach out to the others.  
No Smoking Signs -  
Mr. Thorne spoke with Scott Johnson, Parks and Recreation Director regarding the "no  
smoking" signs. Mr. Johnson explained that it isn't an ordinance but rather a policy. Mr. Johnson  
said the Committee can hang temporary signs as needed. Mr. Thorne will take inventory of the  
signs from last year and order new signs as needed using Copycats Inc Printing Services.  
Chairperson Ball suggested adding "no alcohol" to the signs and said the Committee also needs  
two more "no dog" signs.  
Chairperson Ball reported that Mr. Foltz has the computer up and running.  
Electronic Signs -  
The Committee thought it would be good to have some teasers for the Market.  
Balloons - Mr. Thorne asked about balloons and inflators and volunteered to hang them up when  
he hangs up the signs. Chairperson Ball will give Mr. Thorne the balloon supplies.  
Open House -  
Chairperson Ball reported that on May 20, 2026, between 5-7 p.m. she is holding an open house  
for new vendors to find the event space, see the space and to find the correct entrance to the  
Market. In the past, vendors found the open house to be useful. Ms. Grenger volunteered to  
attend.  
Maple Syrup -  
Puerto Lima said they could get maple syrup from New Hampshire. Chairperson Ball said that  
since the Market is not CT certified they could have products from anywhere in New England  
and asked for input from the Committee. Ms. Martic said that other vendors have been turned  
away for not having products being made in CT, so she did not like the idea, Ms. Grenger  
agreed. Chairperson Ball said she will encourage Puerto Lima to source CT maple syrup if they  
want to sell it. Mr. Thorne volunteered to research CT maple businesses that would be willing to  
wholesale syrup to another vendor.  
New member -  
Chairperson Ball said she is meeting with a potential new member to see their availability and  
how they would fit in with the Committee.  
Recycle Bins -  
Mr. Thorne found some on the Home Depot that would work, he asked how many would be  
needed. The bins would be used only for the Market. Maybe the Boy Scouts would be willing to  
take the bottles for their return deposits? Mr. Thorne would put a lock on the bins for when the  
market isn't running. It was decided that three bins would be sufficient.  
Porta-john -  
Mr. Thorne will make sure an ADA porta-john, and a hand-washing station is available.  
Trash -  
Chairperson Ball will contact CWPM to arrange trash pickup.  
Farmer Market Manual -  
Chairperson Ball is halfway completed creating a manual that will help answer all questions for  
the next Chairperson.  
Signup schedule -  
Mr. Thorne suggested encouraging all members and volunteers to share dates on which they are  
not available to work at the Market.  
Stickers -  
Micheal P. asked about viewing stickers before opening day. Chairperson Ball requested that a  
high-resolution picture is sent to her and she will post it. A small donation would be requested  
for the stickers.  
Contest -  
Chairperson Ball said she has all the contest results and would like to run the $600  
advertisement that was run previously. The advertisement would be something like "thank you  
from the Market for voting us , , ,". Results cannot be made public until July.  
Motion to APPROVE spending $600.00 to purchase an advertisement in Connecticut Magazine.  
APPROVED AND SO DECLARED  
Pamela Ball  
RESULT:  
MOVER:  
Ethan Foltz  
SECONDER:  
5
Ball Grenger Foltz Troy Martic  
AYE  
Any Other Old Business to Come before the Committee.  
None.  
3.  
X.  
2.  
NEW BUSINESS  
Any Other New Business to Come before the Committee.  
None.  
XI.  
ADJOURNMENT  
Motion to ADJOURN the Regular Meeting at 6:35 p.m.  
APPROVED AND SO DECLARED  
Ethan Foltz  
RESULT:  
MOVER:  
Sarah Martic  
SECONDER:  
5
Ball Grenger Foltz Troy Martic  
AYE  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.