Minutes - Permanent Municipal Building Committee

741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes

Chairman

Joseph Gush

Regular Meeting

Monday, August 10, 2026

5:30 PM

Town Hall Annex - Hybrid Format

WORKING DRAFT

CALL TO ORDER

Acting Chairman Gary Schneider called the PMBC regular meeting to order at 5:30 p.m.

II.

ROLL CALL

Commissioner George Hosey

Commissioner Gary Schneider

BOE Representative Brandon Graber

Commissioner Tony Saccone

Chairman Joseph Gush

Present

Excused

Commissioner Gerald Tyminski

BOE Representative Alex Fritsch

Also in attendance:

Matt Bonin, Finance Director

Wayne Donaldson, BOE, Director of Facilities

Vincent Salines, STV

Charles Warrington Jr, Colliers

Jessica Michaud, PMBC administrative support

Carmen Garcia Irizarry- Town Council Liason

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS (Limit to 3 Minutes Each)

None.

MEMBER COMMENTS

None.

APPROVAL OF MINUTES

MOTION to approve PMBC Regular Meeting Minutes dated July 13, 2026.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Tony Saccone

SECONDER:

VI.

UPDATE ON JULIET W. LONG, GALES FERRY, & BOE CENTRAL OFFICE

***

Update/Discussion of Roof Projects & Budget Documents

Mr. Donaldson stated this project is on hold. Mr. Donaldson received a second estimate for the

retourquing of the snow guards at central office and is working to obtain a third.

Mr. Donaldson is waiting for a call about the solar startup so that the panels can be turned on, he

expects to hear from the company soon.

Mr. Donaldson reported that the Gals Ferry School is on hold due to Silver Petrucilli wanting to

wait until solar is installed to complete the punch list. Mr. Donaldson expressed concern on

waiting for solar to be installed to complete the punch list due to there being a couple of panels

that were damaged during installation that should be repaired prior to the solar installation.

Mr. Salines stated that the budget report posted is up to date but a few additions need to be made

including the two Gold Seal invoices and the Shipman & Goodwin invoice. Mr. Salines stated

he would make those changes and send a new report out.

***

MOTION to amend the Agenda to add the following:

1) MOTION to approve STV Invoice #2946 dated August 7, 2026, in the amount of $68.00 for

Central Office Roof Project.

2) MOTION to approve STV Invoice # 2947 dated August 7, 2026, in the amount of $318.00 for

Gales Ferry School Project.

3) MOTION to approve STV Invoice # 2948 dated August 7, 2026, in the amount of $170.00 for

Juliet Long School Roof Project.

4) MOTION to approve Gold Seal Roofing App#12 dated July 29, 2026 in the amount of

$16,554.00 for the Juliet Long School Roof Replacement and Photovoltaic Project.

5) MOTION to approve Gold Seal Roofing App#13 dated July 29, 2026 in the amount of

$50,889.63 for the Juliet Long School Roof Replacement and Photovoltaic Project.

6) MOTION to approve Shipman & Goodwin LLP. Invoice# 684532 dated June 8, 2026, in the

amount of $885.00 for services rendered.

This was Approved and so declared.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

George Hosey

SECONDER:

MOTION to approve Ciulla & Donofrio, LLP Invoice #26861 dated July 2, 2026, in the amount

of $2,571.00 for mediation between Town of Ledyard and Imperial Co. Restoration Contractor.

Mr. Donaldson explained that a mediation was held involving the Town, Imperial, and the

bonding company. All parties initially met with mediator, who explained the process. The

mediator then met separately with Imperial for approximately one hour. Following that meeting,

the mediator presented an offer to the Town. The Town counter offered, the bonding company

declined the offer, and after further back and forth discussions, the bonding company continued

to reject the offers.

Imperial ultimately agreed to the bonding company and the Town's terms, including completing

all the outstanding punch list items, completing the solar work, and accepting all the back

charges for liquidated damages. Imperial also agreed to accept the amount determined by the

Town to be owed to Imperial which was approximately $609,000.

The bonding company will remain involved and continue its bond coverage.

Mr. Donaldson stated that GreenSky would be doing solar installation and that Imperial would

be hiring someone to jet the drains. Imperial will be replacing the damaged panels. Mr. Saccone

asked who would be overseeing the work being done by Imperial. Mr. Donaldson stated that

STV, Garland, the architect and himself would be overseeing the work. Mr. Donaldson stated

that the solar project is expected to be completed by the end of next summer.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

George Hosey

SECONDER:

MOTION to approve Macri Roofing proposal dated July 20, 2026 in the amount of $7,500.00

for Torque Testing.

Mr. Schneider stated this was being tabled as a third quote was needed for the retorquing of the

panels. Mr. Saccone asked if Garland would have any say in which contractor the Town

proceeds with since they would be providing the warranty. Mr. Donaldson stated that all of the

quotes are from Garland certified contractors. Mr. Donaldson stated he would work to have a

third quote for the next meeting but if not would have it by the October meeting.

TABLED

RESULT:

MOTION to approve STV invoice #2946 dated August 7, 2026, in the amount of $68.00 for

Central Office Roof Project.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Tony Saccone

SECONDER:

MOTION to approve STV Invoice #2947 dated August 7, 2026, in the amount of $318.00 for te

Gales Ferry Roof Project.

APPROVED AND SO DECLARED

RESULT:

Gary Schneider

George Hosey

MOVER:

SECONDER:

MOTION to approve STV Invoice# 2948 dated August 7, 2026, in the amount of $170.00 for

Juliet Long School Roof Project.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

George Hosey

SECONDER:

MOTION to approve Gold Seal Roofing App#12, dated July 29, 2026, in the amount of

$16,554.00 for Juliet Long School Roof Replacement and Photovoltaic project.

Mr. Donaldson stated this invoice is a reduction in the retainage. A percentage was withheld

until the Connecticut Human Rights and Opportunities sent an approval. Mr. Donaldson stated

that he had received the CHRO approval by mail and this retainage can now be released. Mr.

Bonin stated that the owners rep has not yet reviewed or approved this invoice. Mr. Salines

stated that he had been working on the invoice but hasn't seen the final copy.

The committee agreed to approve the invoice pending the review and approval of STV,the

owner's rep. Mr. Donaldson will have Mr. Salinas send his approval in writing via email.

APPROVED WITH CONDITIONS

Gary Schneider

RESULT:

MOVER:

Tony Saccone

SECONDER:

MOTION to approve Gold Seal Roofing App#13, dated July 29, 2026, in the amount of

$50,889.63 for Juliet Long School Roof Replacement and Photovoltaic project.

Mr. Donaldson stated this is a progress payment, the project is almost complete with exception

of final punch list items.

The committee agreed to approve the invoice pending the review and approval of STV,the

owner's rep. Mr. Donaldson will have Mr. Salinas send his approval in writing via email.

APPROVED WITH CONDITIONS

Gary Schneider

RESULT:

MOVER:

Tony Saccone

SECONDER:

MOTION to approve Shipman & Goodwin LLP Inv#684532 dated June 8, 2026, in the amount

of $885.00 for services rendered.

The committee agreed to approve the invoice pending the review and approval of STV,the

owner's rep. Mr. Donaldson will have Mr. Salinas send his approval in writing via email.

APPROVED WITH CONDITIONS

Gary Schneider

RESULT:

MOVER:

Brandon Graber

SECONDER:

VII. UPDATE ON JULIET W. LONG HVAC PROJECT

Update/Discussion of Juliet W. Long HVAC Project & Budget Documents

Mr. Warrington Jr. stated the Juliet W. Long HVAC project is going well. The commission

agent and contractor is on site this week. They are going through the commissioning of all of the

systems. Train will be replacing rooftop unit #2, this was the unit the contractor drilled through

compromising the unit. The unit has been ordered and replacement is tentatively scheduled for

October, during a holiday weekend. Rooftop unit will likely need to be recommissioned.

Mr. Warrington Jr. provided a financial update stating that the HVAC project is currently

projecting to have a savings of $500,000. The reimbursement request will be completed once the

project is finished

Later in the meeting Mr. Donaldson stated the AC has been up and running since April and the

only issue there has been is the inability to control to temperature in the gym and office however,

the programming is currently being worked out so that all zones are able to control all areas

remotely. Mr. Donaldson stated he is happy with the power cost as they were $1200-$1400 and

are now $2800-$3200.

MOTION to approve Colliers Inv#1202327 dated July 31, 2026, in the amount of $1,097.20 for

services rendered.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Tony Saccone

SECONDER:

MOTION to approve Friar Architecture Inc Inv#2023-121A-19 dated July 31, 2026, in the

amount of $1,250.00 for Juliet Long HVAC Project.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Tony Saccone

SECONDER:

MOTION to approve Nutmeg App#12 dated July 31, 2026, in the amount of $18,644.30 for the

Juliet W. Long Elementary School HVAC Replacement project.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Brandon Graber

SECONDER:

VIII. OLD BUSINESS

Any Old Business proper to come before the Committee

None.

XI.

NEW BUSINESS

Any New Business proper to come before the Committee