741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Final

Chairman

Joseph Gush

Regular Meeting

Monday, March 3, 2025

5:30 PM

Town Hall Annex - Hybrid Format

REMOTE MEETING INFORMATION

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Meeting ID: 863 7537 9711 Passcode: 561936

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CALL TO ORDER

Chairman Gush called the meeting to order at 5:30 p.m. at the Council Chambers, Town Hall

Annex Building.

II.

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Chairman Joseph Gush

Present

Committee Member George Hosey

BOE Representative Jennifer Reguin

BOE Representative Kate DiPalma-Herb

Committee Member Elizabeth Peterson

Absent

In addition, the following were present:

Mathew Bonin - Finance Director

Kristen Chapman - Mayoral Assistant, PMBC Support Staff

Wayne Donaldson - Director of Facilities BOE

Naomi Rodriguez - Town Council Chairman

April Brunelle - Town Councilor

Vincent Salinas - STV

III.

RESIDENTS & PROPERTY OWNERS COMMENTS (COMMENTS LIMITED TO

THREE (3) MINUTES

Mr. Chris Jelden, 3 Whalehead Drive, Ledyard addressed the Committee regarding the Juliet

Long HVAC Project. Mr. Jeldon shared with the Committee that he has been paying close

attention to the HVAC project since his daughter came home from school in 2023 after being

overheated in a classroom. Mr. Jelden stated he contacted the principal and had some

communication back and forth. Mr. Jeldon added he had reviewed Town Council and Finance

Committee meetings and the HVAC system has been talked about since 2020 and it is now

2025. Mr. Jeldon stated he has been following the process and feels the project has not gotten

much traction, as a member of the public he would like to offer his support. Mr. Jeldon stated

there are members of the Board of Education on the Committee and a Town Council liaison and

he feels the project isn't going anywhere.

IV.

APPROVAL OF MINUTES

MOTION to approve the PMBC Regular Meeting Minutes of February 3, 2025.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey

Peterson

AYE

ABSENT

NON-VOTING

Reguin DiPalma-Herb

UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE

PROJECTS

Progress Reports/Field Observations

RECEIVED AND FILED

RESULT:

Update/Discussion on Roof Projects & Budget Documents

Mr. Donaldson stated things are moving along at Juliet Long School. There was an issue with

the location of the new switch gear being located underneath water lines. The switch gear has

been relocated and is awaiting approval from Silver Petrucelli & Associates to approve the new

location. Mr. Donaldson added they are still waiting for Eversource to put the pole in and it is

possible that the cut in can take place over April break. Mr. Donaldson stated he does not yet

have a date for the start of the Solar Portion project.

Mr. Donaldson stated there has been no further progress on the Board of Education Central

Office.

Mr. Donaldson shared the progress on Gales Ferry School has been moving along. The

reattachment of panels that were not attached properly should be finished by the end of the week.

After the panels are reattached, the hip sections remain and final designs are being worked on.

Mr. Donaldson added he is in the process of reviewing change orders and those will be reviewed

at the March 20th Special Meeting. Mr. Donaldson stated that the new representative from STV,

Mr. Salinas is online this evening and he will be working on the budget with Mr. Bonin.

DISCUSSED

RESULT:

MOTION to approve Gold Seal Roofing LLC Application and Certificate for Payment dated

10.31.2024 in the amount of $21,366.75 for Project 24-139 Juliet Long School Roof

Replacement and Photovoltaic Project.

Discussion:

Mr. Donaldson stated the Juliet Long roof is almost complete, with a few punch list items

remaining. Garland will not issue the Warranty until the Solar portion is complete.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

Peterson

AYE

ABSENT

Discussion and possible action on change orders for Gales Ferry School Roof Project.

The change orders will be reviewed at the March 20th Special Meeting.

CONTINUE

RESULT:

VI.

STV AND SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR

PROJECTS

MOTION to approve Silver Petrucelli & Associates Inv #25-123 dated 1.1.2025 in the amount

of $4,250.00 for Project 22.331 Ledyard-Gales Ferry Roof and PV.

This payment has been held at the request of STV to provide backup with dates for the

additional trips.

NO ACTION

VII. JULIET LONG HVAC PROJECT UPDATES

RESULT:

JWL HVAC Project 2024 Updates

Chairman Gush reminded the Committee that the bid was refused at the last meeting as the sole

bidder was 1.5 million over budget. The RFQ was modified and the project has been re-bid.

Mr. Donaldson added the RFQ has gone out including value engineering as well as options for

the Contractor to use different types of equipment and also included more vendor options. The

bids are due back on March 17th and Mr. Donaldson will make a recommendation to the

Committee at the March 20th Special Meeting. Mr. Donaldson reiterated if there are less than

three bids, a bid waiver will be required through Finance and the Town Council. Mr. Schneider

inquired about the new timeline for the project. Mr. Donaldson added the completion time for

the project has been extended to December 2026. Mr. Donaldson added the Contractor will be

able to work during this summer and next summer as well as school breaks.

Ms. Dipalma-Herb stated the there was approval from the State for the Grant to be extended to

December 2026 and inquired what the full amount was approved during Referendum. Mr.

Donaldson replied 2.25 million, with the Grant at 1.37 (62%) of the total. Ms. Dipalma-Herb

inquired if that was a percentage of the completed project. Mr. Donaldson stated he asked if we

could up the project cost and the State replied that this is a fixed Grant, anything above the Grant

is the responsibility of the Town. Ms. Dipalma-Herb stated the Referendum approved the full

amount and is not sure why we would have to go back to referendum. Mr. Bonin replied there is

only 2.25 to spend regardless of what is coming back to the State. Mr. Bonin added the project

has to go back to Referendum as that is how the original funding was approved. Ms.

Dipalma-Herb asked if the wording in the Referendum stated 2.25 million less the

reimbursement. Mr. Bonin replied that is how it works, you have to approve the whole cost of

the project regardless of the funding sources of the project. Ms. Dipalma-Herb stated 2.25

million was approved through Referendum and 1.37 through the Grant why would a Referendum

be required if those two together would cover the cost. Mr. Bonin replied that those two figures

are not added together, the 2.25million is the total cost of the project regardless of how the

project is funded. Chairman Gush added he has inquired about this as well and the 2.25 million

is the ceiling. Mr. Bonin inquired how many people showed up for the Bid walkthrough. Mr.

Donaldson replied four contractors with two new companies.

MOTION to approve The Day Publishing Company Inv #1549506 dated 2.13.2025 in the

amount of $735.28 for State Project #072-001 HVACN - Ledyard Public Schools HVAC

Replacement - Juliet W. Long School.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

Peterson

AYE

ABSENT

MOTION to approve Shipman & Goodwin LLP Inv #656997 dated 1.13.2025 in the amount of

$472.00 for HVAC RFQ/P process.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

Peterson

AYE

ABSENT

VIII. OLD BUSINESS

Discussion and possible action regarding furniture for the Gallup Hill School Building Project.

Mr. Donaldson is awaiting the information requested regarding these charges.

CONTINUE

RESULT:

IX.

NEW BUSINESS

Any other New Business proper to come before the Committee

The PMBC April Regular meeting scheduled for April 7,2025 has been moved to April 14, 2025

as the Public Hearing on the Budget is scheduled for April 7, 2025.

SPECIAL MEETING

March 20, 2025 - 5:30 PM Town Hall Annex