741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Draft Minutes

Chairman

Joseph Gush

Regular Meeting

Monday, August 4, 2025

5:30 PM

Town Hall Annex - Hybrid Format

REMOTE MEETING INFORMATION

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CALL TO ORDER

Chairman Gush called the meeting to order at 5:30 p.m. at the Council Chambers, Town Hall

Annex Building.

II.

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Chairperson Joseph Gush

Present

Committee Member George Hosey

BOE Representative Kate DiPalma-Herb

BOE Representative Jennifer Reguin

Absent

In addition, the following were present:

Mathew Bonin - Finance Director

Kristen Chapman - PMBC Support Staff

Wayne Donaldson - BOE Facilities Director

Mark Dupre - STV

Scott Mitchell - Friar Architecture

Vincent Salinas - STV

Charles Warrington - Colliers Project Leaders

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

APPROVAL OF MINUTES

MOTION to approve the PMBC Special Meeting/Executive Session Minutes of July 7, 2025 and

the PMBC Regular Meeting Minutes of July 7, 2025.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey

Reguin

AYE

ABSENT

NON-VOTING

DiPalma-Herb

UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE

PROJECTS

Update/Discussion on Roof Projects & Budget Documents

Mr. Donaldson reported there has been no change on the roof projects at BOE Central Office or

Gales Ferry School since the last meeting. Mr. Donaldson added the committee is still awaiting

information discussed in the executive session. Mr. Donaldson stated he is still awaiting for the

contractor to confirm with the architect that the roof is complete and receive a final punch list.

Mr. Donaldson reported that Juliet Long School has been done for quite a while with the

exception of the walk pads. The wiring for the solar is complete and they are still waiting on

delivery of the switch gear, hopefully it will be switched over before school starts.

Chairman Gush inquired if the budget sheet given is what Mr. Bonin has requested. Mr.

Donaldson replied that there has been no change to the budget document since the last meeting.

STV has been instructed to not send anything over that has not been approved by Mr. Bonin.

MOTION to recommend Mayor Fred B. Allyn III execute "Standard Fast Track and Study

Process Generator Interconnection Agreement" and "Contingent Approval for INT-109249"

between The Connecticut Light and Power Company d/b/a Eversource Energy for INT-109249 -

Juliet Long School_Ledyard Board of Education.

In addition, authorize payment of $1972.00 to Eversource Energy for Metter Cost - INT-109249

- Juliet Long Elementary School_Ledyard Board of Education - Netting Non-Residential

(NRES) - 165.6kW.

Discussion:

Mr. Donaldson explained this is Interconnect Agreement for the solar that allows us to tie into

Eversource's system. This was forwarded from the electrician working on the project and is

awaiting the town's signature. Mr. Tymniski inquired if we would get anything back if we

generate backwards? Mr. Donaldson replied, this is only covering 40%, in the summer if it is

overcompensating and when the air conditioning kicks in on a hotter day we will get that back.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

AYE

Reguin

ABSENT

MOTION to amend the amount due from $1534.00 to $1062.00 for the MOTION to approve

Shipman & Goodwin LLP Inv #665973 dated 7.14.2025 in the amount of $1,534.00 for

Professional Services Rendered approved on August 4, 2025.

Mr. Donaldson stated this is for the work being discussed in executive session

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

MOTION to approve Shipman & Goodwin LLP Inv# 665974 dated 7.14.2025 in the amount of

$2,861.50 for Professional Services Rendered.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

VI.

STV & SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR

PROJECTS

MOTION to approve STV Inv #90034678 dated 6.11.2025 in the amount of $12,231.00 for

Project 212247 Ledyard Schools Central Office.

Mr. Donaldson stated this is the amendment to the contract for additional work due to the delays

with Imperial. Mr. Tyminski questioned why they just list the tasks and hours and no dollars.

Mr. Donaldson stated that was questioned by Mr. Bonin and he believes that was worked out and

acceptable to Mr. Bonin. Mr. Donaldson added it was a lump sum originally and then broken

out by the hours. Mr. Tyminksi questioned Mr. Bonin not having an issue as the invoice does

seem strange. Mr. Salinas added the invoicing submitted for both Juliet Long, Gales Ferry and

BOE included all of the backup that we have been submitting for this project from the

beginning. Mr. Tyminiski stated there are no dollar associated with those hours. Mr. Salinas

stated backup was submitted as it has been in the past. One sheet should have the breakdown of

all the hours, the contract information and backup of all the hours worked throughout that time

period. Mr. Schneider added the summary sheet does not match what is being submitted for

invoices, minor but needs to be corrected. Mr. Salinas will make those corrections.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

MOTION to approve STV Inv #90034680 dated 6.11.2025 in the amount of $10,200.80 for

Project 212247 Ledyard Schools Juliet Long School.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

MOTION to approve STV Inv# 90034679 dated 6.11.2025 in the amount of $31,916.75 for

Project 212247 Ledyard Schools Gales Ferry School.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

VII. JULIET LONG HVAC PROJECT UPDATES

JWL HVAC Project 2024 Updates

Mr. Donaldson provided an update on the JWL HVAC project. Chairman Gush informed the

Committee that there is an issue with the cable run in the tunnel. Mr. Donaldson original design

was to run the piping in the ceiling to the custodial room and then run in the ceiling across to the

other side of the school to the other custodial room. It was determined that the piping could not

run through the ceiling due to steel beams preventing that path. Mr. Donaldson shared another

option was to run through the roof and across the roof which he as not keen on for a number of

reasons and suggested running through the tunnel. The electrician was happy to do that and

needed a design. The design came back significantly different than the original design. Mr.

Donaldson stated a new design and a quote should be available shortly. Mr. Donaldson will

come back to the committee with a change order. Chairman Gush stated all of the vent ducting

is in for the supply area. Mr. Donaldson shared all the ducting for the make up air is in and most

of the classroom units have been hung as well as the soffit work and sheet rock. Mr. Donaldson

stated there are three room with unique features, the kitchen, room 5A and the last LTA room.

The LTA (Ledyard Transition Academy) has three room in the school with their own entrance.

Mr. Donaldson invited the committee members to tour the building.

The committee discussed work that will still need to take place during school and after hours.

Mr. Schneider inquired if Mr. Donaldson was confident that the Building Official would issue a

temporary Certificate of Occupancy. Mr. Donaldson replied as long as all the fire ducts and

smoke ducts are sealed there should not be an issue.

JWL HVAC Owner’s Project Management Report - Colliers

Mr. Warrington stated the contract was signed with Colliers on July 15 and they have begun

engaging in the field and attending meetings. took a look at the tunnel himself as it is a confined

space and wants to make sure everyone is safe. Mr. Warrington sated he looked at the

documents and the bid was to install in the ceiling and the steel ductwork only allows 16-18

inches above ceiling to the bottom of the roof deck and there are some steal beams that are pretty

deep only allowing 2-4 inches of space to get through. Mr. Warrington added it will be more

labor intensive to go through the basement. Mr. Warrington shared a photo of the tunnel with

the committee and discussed the process to run through the tunnel. Mr. Warrington expects the

cost to be more expensive due to the labor required. Mr. Warrington agrees with the

recommendation to go through the tunnel from a long term perspective. Mr. Warrington shared

a photo of the work being done in a typical classroom and shared specifics of the work taking

place. Mr. Warrington will notify Mr. Donaldson when inspections take place.

Mr. Warrington presented the "Financial Status Report" and discussed the line items that will be

utilized for this project. Mr. Warrington discussed the projected contingency for the project,

stating that there should be savings on this project. Mr. Warrington reviewed the "Contingency

Status Report" (change order log) with the committee and the two change orders presented to

date.

Mr. Schneider inquired on the status of the contract with Nutmeg now that the referendum has

passed. Mr. Donaldson and Mr.MItchell explained that Friar did not sign the first contract with

items removed, that contract was void and the contract reverted to the original bid amount and

has been executed by the Mayor. Reverting back to the original contract clarifies the process as

the project has been funded through Referendum.

Mr. Mitchell stated Nutmeg is proceeding well and made up quite a bit of the schedule due to the

late signing of the contract.

MOTION to approve AIA Document G701-2017 Change Order Number 001 dated 7.23.2025 in

the amount of ($200,514.00) for Project 2023-121A Juliet W. Long School - HVAC.

Discussion:

Chairman Gush shared these are contingency funds moving out of the contractor bucket and

putting it back with the town.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

MOTION to approve Materials Testing, Inc. Proposal No. S-072516833 dated 7.30.2025 not to

exceed $2,500.00 for Ledyard Juliet Long HVAC Installation Project - DAS State Contract

19PSX0223.

Discussion:

Mr. Warrington clarified this is the state DAS contract that all towns and municipalities can use

in lieu of bidding in addition to this amount being well under the bid threshold. Mr. Tyminski

questioned if this was for the steel testing? Mr. Warrington replied yes this is inspection of the

framing for rooftop units.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

AYE

Reguin

ABSENT

MOTION to approve The Nutmeg Companies, Inc. Application for Payment dated 7.29.2025 in

the amount of $791,024.15 for Project 2503 Juliet W. Long Elementary School HVAC

Replacement.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

**ADD ON**

MOTION to approve Friar Architecture Inc. Inv #2023-121A-08 dated 7.31.2025 in the

amount of $4,200.00 for Project 2023-121A Ledyard - Juliet Long HVAC.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

MOTION to approve up to $50,000 for soffit and ceiling installation for JWL HVAC

Project.

Discussion:

Mr. Donaldson stated metal stud wall that comes down 12 inches to install ceiling tiles to hid

the duct work.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush Hosey DiPalma-Herb

Reguin

AYE

ABSENT

VIII. OLD BUSINESS

Discussion and possible action regarding furniture for the Gallup Hill School Building Project.

Chairman Gush inquired if we had contacted the vendor to negotiate the price for what we would

not have covered through grants. Mr. Donaldson stated that we have contacted the vendor

advised them that we would offer the amount we would have paid less the grant. Mr. Donaldson

added they rejected that and suggested they make a counteroffer. Mr. Tyminiski stated

supposedly we received that but there is no documentation that we made payment but it's five

years old and we are assuming we would have already paid. Mr. Donaldson was able to confirm

that everything except the bulleting boards were delivered but has no way to verify the number

of bulletin boards is accurate. Mr. Donaldson added that as far as Mr. Bonin knows we did not

pay for it. Mr. Tyminski stated all of those invoices would have come before the committee

years ago, it seems that they were never invoiced and it was never incorporated. The committee

further discussed the offer to pay 38%. Mr. Donaldson added he would like to have an

agreement that states the amount is accepted. Chairman Gush requested this item be removed

from the agenda until there is an update.

Any Old Business proper to come before the Committee

None

IX.

NEW BUSINESS

Any New Business proper to come before the Committee

None

ADJOURNMENT

Mr. Tyminski moved the meeting be adjourned, seconded by Mr. Schneider.

The meeting adjourned at 6:43 p.m.

VOTE: 4-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Gush

Permanent Municipal Building Commitee