741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Permanent Municipal Building  
Committee  
Meeting Minutes - Draft Minutes  
Chairman  
Gary Schneider  
Special Meeting  
Monday, July 1, 2024  
5:30 PM  
Town Hall Annex Council Chambers -  
Hybrid Format  
REMOTE MEETING INFORMATION  
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I.  
CALL TO ORDER  
Chairman Schneider called the PMBC special meeting to order at 5:30 p.m. at the Council  
Chambers, Town Hall Annex Building.  
II.  
ROLL CALL  
Committee Member Gary Schneider  
Committee Member Gerald Tyminski  
Committee Member Joseph Gush  
Present  
Committee Member George Hosey  
BOE Representative Jennifer Reguin  
BOE Representative Kate DiPalma-Herb  
Committee Member Elizabeth Peterson  
Absent  
In addition, the following were present:  
Wayne Donaldson - BOE Facilities Director  
Kristen Chapman - Mayoral Assistant, PMBC Support Staff  
Mathew Bonin - Director of Finance - Town of Ledyard  
Kyle Rongey - Senior Project Planner - STV  
Tanya Cutolo - Silver Petrucelli & Associates  
III.  
1.  
APPROVAL OF MINUTES  
MOTION to approve the PMBC regular meeting minutes of June 3, 2024 and the PMBC special  
meeting minutes of June 17,2024  
APPROVED AND SO DECLARED  
RESULT:  
Joseph Gush  
MOVER:  
Gerald Tyminski  
SECONDER:  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
AYE  
ABSENT  
IV.  
V.  
CITIZENS COMMENTS  
None  
STV AND SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR  
PROJECTS  
Update on Rood and Solar Projects  
Mr. Donaldson provided project updates:  
·
·
·
The BOE Central Office work has not yet begun  
The Gales Ferry School as of late afternoon was stripped to the Gym  
Juliet Long School section behind the gym and hallway will be stripped with first layer of  
roofing down by Wednesday  
·
There is an issue with the fascia boards at Juliet Long School - there will be a change  
order to rectify this issue (Mr. Donaldson provided further detail on the process proposed  
to fix the issue; Mr. Rogney provided additional insight to the proposed change order)  
Chairman Schneider asked where the budget currently stands based up on the change orders  
approved to date. Mr. Donaldson shared the current budget projections for each project.  
Mr. Hosey questions if we were to run over on one project can we apply excess funds to another  
project. Mr. Donaldson clarified that the wording from the Town does allow us to move funds  
between projects as needed but this would not be preferable. Further discussion is warranted.  
MOTION to approve the following revised change order amount from Imperial Company for  
Gales Ferry School roof project change order #1 approved in the amount of $15,850 on June 17,  
2024 revised to $15,471  
APPROVED AND SO DECLARED  
Joseph Gush  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
AYE  
ABSENT  
MOTION to approve the following revised changed order amount from Imperial Company for  
BOE Central Offices roof project change order #1 approved in the amount of $22,498 on June  
17, 2024 to $20,512  
APPROVED AND SO DECLARED  
Joseph Gush  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
AYE  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #24-654 dated 6-1-2024 in the amount  
of $328 for Ledyard - BOE Roof  
1.  
2.  
3.  
APPROVED AND SO DECLARED  
Joseph Gush  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
AYE  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #24-652 dated 6.1.2024 in the amount  
of $476.00 for Gales Ferry Roof & PV  
APPROVED AND SO DECLARED  
Joseph Gush  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
AYE  
ABSENT  
MOTION to approve Silver Petrucelli & Associates Inv #24-653 dated 6.1.2024 in the amount  
of $476.00 for Juliet Long Roof & PV  
APPROVED AND SO DECLARED  
Joseph Gush  
RESULT:  
MOVER:  
George Hosey  
SECONDER:  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
AYE  
ABSENT  
VI.  
UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE ROOF  
PROJECTS  
Update on Juliet Long, Gales Ferry and BOE Central Office Roof Projects  
Mr. Rongey stated that both projects are on schedule and Gales Ferry is ahead of schedule. Mr.  
Rongey added that material procurement is always a concern, specifically the metal paneling for  
Gales Ferry School, there is not yet an arrival date for the metal panels. Mr. Rongey stated that  
steps were taken to expedite this shipment and the estimate for arrival is 4-6 weeks.  
The Committee discussed options if the work cannot be completed before the start of school.  
Mr. Donaldson stated the work has been performed on Saturdays with no extra cost to the Town.  
Mr. Donaldson added that it is expected that some trim work will take place after the new school  
year starts.  
Chairman Schneider asked for clarification if would be lifting or working overhead with students  
in the building. Mr. Rongey stated that they would look for windows of time to work with  
minimal disruption. Mr. Rogney added that the metal paneling can be done safely provided  
there is a plan in place.  
Mr. Tyminisaki asked the drop date dead for the metal panels to arrive to complete the work  
before the start of school. Mr. Rongey stated he would need to reach out to Imperial but  
estimates the drop dead date for the metal panels to arrive to complete the work before the start  
of the school year would be the first or second week of August. Mr. Rongey added that it is  
preferable for all involved to perform the work outside of school hours.  
Chairman Schnieder asked if the recent rain events have had any impact on the project timeline.  
Mr. Donaldson responded that the rain has not had any impact and leaks have bee minimal and  
resolved.  
CONTINUE  
RESULT:  
MOTION to approve Application & Certification for Payment dated 6.30.2024 for Juliet Long  
School Roof Replacement and Photovoltaic Project in the amount of $917,905.79 to Gold Seal  
Roofing LLC  
1.  
The Permanent Municipal Building Committee took a brief recess to allow Ms. Chapman to  
notarize the applications for payment. Ms. Chapman was unable to notarize the applications for  
payment as the Contractor was not present at the meeting for Ms. Chapman to acknowledge the  
signature.  
Chairman Schneider Tabled all Motions on the agenda related to payment applications to the  
next meeting and requested all Applications for Payment have a notarized contractor signature  
and certification by the architect.  
TABLED  
RESULT:  
MOTION to approve The Imperial Company Restoration Contractor, Inc. Payment Application  
in the amount of $3,796.26 for Ledyard BOE Offices Project 24-137 dated 6.30.2024  
2.  
3.  
4.  
5.  
6.  
TABLED  
RESULT:  
MOTION to approve The Imperial Company, Restoration Contractors Inv #245962 dated  
5.20.2024 in the amount of $4,082.00 for Ledyard BOE Offices roof project  
TABLED  
RESULT:  
MOTION to approve The Imperial Company Restoration Contractor, Inc. Payment Application  
dated 6.30.2024 in the among of $442,215.00 for Project 24-135 Gales Ferry School  
TABLED  
RESULT:  
MOTION to approve The Imperial Company, Restoration Contractors Inv #245956 dated  
5.20.2024 in the amount of $19,291.00 for Gales Ferry School & Photovoltaic Project  
TABLED  
RESULT:  
Discussion and possible action on rotted edge support at Juliet Long School  
MOTION to approve change order #5 from Goldseal Roofing, LLC for Juliet Long School roof  
project to revise gutter edge detail fro time and material not to exceed $80,000  
Discussion:  
Mr. Gush asked the reason for the motion to be on the table now rather than waiting for the final  
costs. Mr. Donaldson replied that material needs to be ordered now and we will receive a credit  
for any material not needed. Mr. Rongey added that this figure is the worse case scenario with  
the damage that has already been uncovered. Mr. Donaldson added that no additional roof work  
can be performed until this issue is addressed.  
APPROVED AND SO DECLARED  
Gerald Tyminski  
RESULT:  
MOVER:  
Joseph Gush  
SECONDER:  
5
2
Schneider Tyminski Gush Hosey Reguin  
DiPalma-Herb Peterson  
AYE  
ABSENT  
VII. JULIET LONG SCHOOL HVAC PROJECT UPDATE  
JWL HVAC Project 2024 Updates  
1.  
·
·
·
Design is complete and will be available at the next meeting  
Mr. Donaldson will forward the presentation when available  
The ceiling will be lowered on the hall wall in the classroom to enclose the ductwork and  
piping  
·
·
Mr. Donaldson has a preliminary report on the lead and asbestos testing and the only  
issues found were in the ceiling tiles on the stage and lead on wall in girls’ restroom and  
there is no HVAC work taking place in either of those areas  
Mr. Donaldson is hoping the have the bid package ready to release in September  
VIII. UPDATE ON SUMMER PROJECTS  
Summer Projects 2024  
1.  
·
·
·
·
·
Classroom ceilings have been demolished and walls are being painted  
Fiber walls are receiving sheetrock, sanding and painting later in the week  
Projectors are scheduled to be installed the week of July 15th  
Furniture and lighting will be delivered beginning July 2nd  
The abatement on the Science lab has been completed  
IX.  
1.  
OLD BUSINESS  
MOTION to approve CIRMA Invoice #33263 dated 6.28.2024 in the amount of $5000.00 for  
Builder’s Risk Policy and CIRMA Invoice #33010 dates 6.26.2024 in the amount of $31,749.00  
for Builder’s Risk premium for Juliet Long School, Gales Ferry School and BOE Central  
Offices.  
MOTIONS were Tabled and Ms. Chapman was asked to provide a cost breakdown per project  
for the two invoices.  
TABLED  
RESULT:  
Discussion of the Town Council’s possible action to amend Ordinance #100-015 Establishing a  
Permanent Municipal Building Committee  
2.  
Chairman Schneider provided a document with all comments from the PMBC Committee. Ms.  
Chapman will share this document with the Committee. The Administration Committee will  
hold a workshop on July 24, 2024 @ 5:30 p.m. in the Council Chambers. Ms. Chapman will  
forward the agenda when available.  
CONTINUE  
RESULT:  
X.  
ADJOURNMENT  
Mr. Gush moved the meeting be adjourned, seconded by Mr. Hosey  
The meeting adjourned at 6:21 p.m.  
VOTE: 5 - 0 Approved and so declared  
Respectively Submitted,  
_______________________________  
Chairman Schneider  
Permanent Municipal Building Committee  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.