741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
CONNECTICUT  
Finance Committee  
~ AGENDA ~  
Chairman  
Kevin J. Dombrowski  
Regular Meeting - Hybrid Format  
5:00 PM  
Wednesday, October 19, 2022  
Town Hall Annex Building  
In -Person Location - Council Chambers - Town Hall Annex Building  
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626220  
I
CALL TO ORDER  
II.  
III.  
IV.  
V.  
ROLL CALL  
CITIZENS COMMENTS  
PRESENTATIONS / INFORMATIONAL ITEMS  
APPROVAL OF MINUTES  
MOTION to approve the Finance Committee Special Meeting Minutes of October 5,  
2022  
FIN-MIN-2022-10-05.pdf  
Attachments:  
FINANCE DIRECTOR'S REPORT  
FINANCIAL REPORTS  
VI.  
OLD BUSINESS  
MOTION to authorize the Permanent Municipal Building Committee (PMBC) to  
1.  
increase the bid amount for the Gales Ferry School and Juliet W. Long School roofing  
projects to $50.00 per square foot to account for inflation.  
In addition, the Permanent Municipal Building Committee may, with Town Council  
approval, modify the scope of the “Various School Improvement Projects” to include  
the replacement of the roofs at the Central Office, Gales Ferry School, and Juliet W.  
Long School; installation of solar equipment at Gales Ferry School and Juliet W. Long  
School; upgrades to the building management systems at Gales Ferry School; and  
electrical and HVAC upgrades at Juliet W. Long School) to stay within the authorized  
amount $6,725,000, as approved by the townspeople at the February 22, 2022  
town-wide referendum.  
Also, the Town Council acknowledges that the Town of Ledyard is aware that the State  
of Connecticut notified the Board of Education that the State would only provide a  
reimbursement rate of 75% for the cost of the Gales Ferry School roof. This reduction in  
State grant reimbursement was based the State’s record that the school was not accepted  
until 2006, although the Gales Ferry School project was completed in 1999; therefore,  
the school did not meet the State’s the 20-year criteria for full reimbursement.  
Senator Osten -Scheduled meeting State DAS-School Roof  
Projecats-Saums e-mail -2022-10-03.pdf  
Attachments:  
Board of Education Roof Proejcts - Saums e-mail -Senator  
Osten-2022-09-17.pdf  
RES-ROOF BOE - SCHOOL FACILITES  
-2022-01-12-SIGNED.docx  
Projects for May-2022- Bonding.pdf  
Board of Education ASTE Projects - Roof Projects- Increase  
Funding-Superintendnet of Schools ltr-2-22-09-02pdf.pdf  
Continued discussion regarding the status and possible changes to Capital Improvement  
Plan (CIP) and Capital Non-Recurring (CNR) Fund based on the American Rescue Act  
Funding (ARPA) and the process to approve ARPA Projects and expend ARPA  
Funding.  
2.  
ARPA funding - accounts owners and general ledger assignment  
Attachments:  
(2).xlsx  
ARPA funding - accounts owners and general ledger assignment  
(2).pdf  
Any other Old Business proper to come before the Committee.  
3.  
VII. NEW BUSINESS  
MOTION to grant a bid waiver in the amount of up to $34,000 to Yale New Haven  
Health for firefighter physicals.  
1.  
2.  
09292022 Letter from Physicians One  
Attachments:  
YNHH Scope and Pricing  
MOTION to approve a proposed “Authorizing Resolution of the of the Ledyard Town  
-Council State of Connecticut Department of Emergency Services and Public  
Protection, Division of Emergency Management and Homeland Security” as contained  
in the draft dated October 3, 2022.  
006-2022-OCT-26-Resolution-Homeland Security.pdf  
Attachments:  
Discussion concerning revisions to the Heavy Equipment capital plan.  
Updated Heavy Equipment Plan Oct 2022.pdf  
3.  
4.  
Attachments:  
MOTION to approve a proposed “Authorizing Resolution of the Ledyard Town Council  
State of Connecticut Department of Energy And Environmental Protection Upgrades to  
the Whitford Brook Bridge And Bush Pond Dam” as contained in the draft dated  
October 3, 2022.  
Resolution Whitford Brook Bridge and Bush Pond dams  
-Draft-10-5-22.pdf  
Attachments:  
Discussion and possible action to prepare a draft Letter of Directive to the Mayor and  
Board of Education for the preparation of the Fiscal Year 2023/2024 Budget.  
5.  
6.  
Budget letter of directive FY 23-24-DRAFT-2022-10-19.pdf  
BUDGET PROCESS-CHARTER for 2022-2023-DRAFT.pdf  
Attachments:  
Any other New Business proper to come before the Committee.  
IV  
ADJOURNMENT  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.