741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ledyard Farmers Market Committee

Meeting Minutes

Chairman Pamela Ball

Wednesday, April 2, 2025

5:30 PM

Town Hall Annex - Hybrid Format

In-Person: Annex Meeting Room, Town Hall Annex Building

Remote Participation: Information Noted Below:

Join Zoom Meeting from your Computer, Smart Phone or Tablet:

https://us06web.zoom.us/j/83010929304?pwd=W6r7KGbHzQP8Aq775PfTgvbdNacwUq.1

Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 830 1092 9304; Passcode:

757613

CALL TO ORDER

The Meeting was called to order by Committee Chairman Pamela Ball at 5:33 p.m.

Chairman Ball welcomed all to the Video Conference Meeting; and she noted that the

remote meeting information for the Farmers Market Committee and members of the

Public to participate in tonight’s meeting was available on the Agenda that was posted

on the Town’s Website - Granicus-Legistar Meeting Portal.

II.

ROLL CALL

Chairperson Pamela Ball

Present

Committee Member Ellin Grenger

Committee Member Allison Troy

Recording Secretary Sarah Martic

Treasurer William Thorne

Excused

Chairperson Ethan Foltz

In addition, Town Council Chairman S. Naomi Rodriguez was present.

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None.

PRESENTATIONS / INFORMATIONAL ITEMS

None.

MEMBER COMMENTS

None.

VI.

TREASURER'S REPORT

· As the Treasurer was absent from the meeting, Ms. Ball noted that vendor fees

were arriving and that far fewer were opting to pay via PayPal than last year.

Financial Reports Fiscal Year 2024/2025

·• Year to Date Report – March 26, 2025

Purchase Orders Report – March 26, 2025

•

MARKET MANAGER REPORT

I. (see discussions below)

VII. APPROVAL OF MINUTES

MOTION to approve the Ledyard Farmers’ Market Minutes of March 5, 2025

Moved by Ms. Grenger, seconded by Ms. Ball.

VOTE:3 - 0 Approved and so declared

Ellin Grenger

Pamela Ball

MOVER:

SECONDER:

VIII. OLD BUSINESS

Continue to discuss preparations for the 2025 Summer Market.

2025 Marketing Materials

· Looked at some options for T-shirt designs for the season and one was selected.

Folks were asked to let Ms. Grenger know what size T-shirt they wanted.

· Donation Thank Yous- Discussed items to have at the market as a thank you per

donation (bag, mugs, water bottles, T-shirts). Team decided to offer gray T-shirts

with Daisy logo in a few adult sizes and a few children’s sizes .

CONTINUE

RESULT:

Website Management and Newsletter

MOTON to set aside $125 in case it was necessary to purchase software for graphic

designs (images for website, email, etc.).

Moved by Ms. Ball, seconded by Ms. Grenger

No purchase order is needed at this time.

Ms. Ball noted that a Purchase Order was not needed at this time.

VOTE: 3 - 0 Approved and so declared

APPROVED AND SO DECLARED

Pamela Ball

RESULT:

MOVER:

Ellin Grenger

SECONDER:

Ball Grenger Troy

AYE

Martic Thorne Foltz

EXCUSED

Entertainment

· Niantic Children’s Museum is booked for July 16 and Aug 27 at a cost of $275 per

session. W9 is already on file. Ms. Troy will obtain invoices.

CONTINUE

RESULT:

Children’s Activities Table

· Kids Activities - Ms. Troy also noted that Holdridge’s will be donating items for a

planting activity with the children for Opening Day.

CONTINUE

RESULT:

New Purchase Orders for 2025 Summer Market.

None.

NO ACTION

RESULT:

Any Old Business proper to come before the Committee

None.

XI.

NEW BUSINESS

Any New Business proper to come before the Committee

None.

NEXT MEETING

· May 7, 2025.

XI.

ADJOURNMENT

MOTION to adjourn the meeting at 6:00 p.m.

Moved by Ms. Grenger, seconded by Ms. Ball

VOTE: 3 - 0 Approved and so declared

Respectfully submitted,

Pamela Ball