741 Colonel Ledyard Highway  
Ledyard, CT 06339  
TOWN OF LEDYARD  
Administration Committee  
Meeting Minutes  
http://www.ledyardct.org  
Chairman Kevin J.  
Dombrowski  
Regular Meeting  
Wednesday, April 12, 2023  
5:30 PM  
Town Hall Annex- Hybrid Format  
In -Person: Council Chambers, Town Hall Annex Building  
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Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 837 2772 2199 ; Passcode:  
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I
CALL TO ORDER  
the Meeting was called to order by Councilor Ingalls at 5:30 p.m. at the Council  
Chambers Town Hall Annex Building.  
Councilor Ingalls welcomed all to the Hybrid Meeting. She stated for the Town  
Council Administration Committee and members of the Public who were  
participating via video conference that the remote meeting information was available  
on the Agenda that was posted on the Town’s Website - Granicus-Legistar Meeting  
Portal.  
II.  
ROLL CALL  
Councilor Andra Ingalls  
Councilor Mary K. McGrattan  
Councilor Whit Irwin  
Present:  
In addition, the following were present:  
S. Naomi Rodriguez, Town Councilor  
Marisa Rodriguez, Administrator of Human Resources  
Mike Cherry, Resident  
Roxanne Maher, Administrative Assistant  
III.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
Mr. Mike Cherry, 5 Whippoorwill Drive, Gales Ferry, addressed New Business Item  
#1 on tonight’s agenda regarding the appointment of Mr. Gary St. Vil to the Planning  
& Zoning Commission. He stated that Mr. St. Vil has been serving on the Planning &  
Zoning Commission as an Alternate Member, noting that he attends the meetings and  
was an active participant, stating that his questions were always pertinent and “spot  
on”. He stated moving Mr. St. Vil from an Alternate Member to a Regular Member  
was an excellent choice to fill the vacancy left by Mr. Awrach.  
IV.  
V.  
PRESENTATIONS / INFORMATIONAL ITEMS  
None.  
APPROVAL OF MINUTES  
MOTION to approve the Administration Committee Minutes of March 8, 2023  
Moved by Councilor McGrattan, seconded by Councilor Irwin  
VOTE: 3 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
Mary K. McGrattan  
RESULT:  
MOVER:  
Whit Irwin  
SECONDER:  
3
Ingalls, McGrattan and Irwin  
AYE:  
VI.  
OLD BUSINESS  
Any other Old Business proper to come before the Committee  
None  
1.  
VII. NEW BUSINESS  
MOTION to appoint Mr. Gary St. Vil (D) 2 Thompson Street, Ledyard as a Regular  
1.  
Member of the Planning & Zoning Commission to complete a three (3) year term ending  
October 31, 2023 to fill a vacancy left by Mr. Awrach.  
Moved by Councilor Irwin, seconded by Councilor McGrattan  
Discussion: Councilor Ingalls stated as Mr. Cherry noted earlier this evening  
tonight’s motion was to move Mr. St. Vil from an Alternate Member to a Regular  
Member. She stated Planning & Zoning Commission Chairman Tony Capon has  
requested Mr. St. Vil be appointed to fill the vacancy left by Mr. Awrach.  
VOTE: 3 - 0 Approved and so declared  
RECOMMENDED FOR APPROVAL  
Whit Irwin  
RESULT:  
MOVER:  
Mary K. McGrattan  
SECONDER:  
3
Ingalls, McGrattan and Irwin  
AYE:  
MOTION to approve a revised “Town of Ledyard Employee Handbook” as presented in the  
draft dated March 23, 2023.  
2.  
Moved by Councilor McGrattan, seconded by Councilor Irwin  
Discussion: Councilor Ingalls stated that the Employee Handbook was last updated in  
the late 1990’s and some of the content has become outdated. She stated this was a  
comprehensive rewrite of the Employee Handbook, noting that included Policies as  
an Appendix to the Handbook, allowing for the Polices to be updated from time to  
time as needed without having to rewrite the Employee Handbook.  
Councilor Ingalls asked Administrator of Human Resources Marisa Rodriguez  
whether there was a Human Resources Guidance Document that provided direction  
as to what belonged in an Employee Handbook versus what belonged in an Employee  
Contract.  
Administrator of Human Resources Marisa Rodriguez explained there were guidance  
documents that were reviewed in drafting the updated Employee Handbook which  
included the current Employee Handbook, the Policy Manual, and Collective  
Bargaining Agreements. She stated these three documents typically include what was  
needed for the Employee Handbook.  
The Administration Committee reviewed the Employee Handbook noting that it  
looked to be in-order and thorough, noting that it addressed a variety of subjects  
including but not limited to the following:  
ü Sick Time  
ü Holiday Pay  
ü Vacation Time  
ü Bereavement  
ü Health Insurance  
ü Retirement/Pension Benefits  
ü Safety  
ü Personal Records  
ü Employee Termination/Exit Interview  
The Committee noted that the Employee Handbook included the following  
disclaimer:  
· “Employees represented by a Labor Union would be governed by the polices in  
their collective bargaining agreement to the extent that they differ from the  
polices outlined in the Employee Handbook.”  
Councilor Ingalls stated much of the new Employee Handbook included the same  
type of content as the old Employee Handbook with some of the details being  
updated.  
VOTE: 3 - 0 Approved and so declared  
RECOMMENDED FOR APPROVAL  
Mary K. McGrattan  
RESULT:  
MOVER:  
Whit Irwin  
SECONDER:  
3
Ingalls, McGrattan and Irwin  
AYE:  
Any other New Business proper to come before the Committee.  
3.  
None  
IV  
ADJOURNMENT  
Councilor Ingalls moved the meeting be adjourned, seconded by Councilor McGrattan  
VOTE: 3 - 0 Approved and so declared, the meeting was adjourned at 5:44 p.m.  
Respectfully submitted,  
Andra Ingalls  
Committee Chairman  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.