741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Draft Minutes

Chairman

Joseph Gush

Regular Meeting

Monday, July 7, 2025

Working Draft

5:30 PM

Town Hall Annex - Hybrid Format

REMOTE MEETING INFORMATION

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CALL TO ORDER

Chairman Gush called the meeting to order at 5:30 p.m. at the Council Chambers, Town Hall

Annex Building.

II.

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Chairperson Joseph Gush

Present

Committee Member George Hosey

BOE Representative Jennifer Reguin

BOE Representative Kate DiPalma-Herb

In addition, the following were present:

Mathew Bonin - Finance Director

Wayne Donaldson - BOE Facilities Director

Roxanne Maher - Administrative Assistant to the Ledyard Town Council

III.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

IV.

APPROVAL OF MINUTES

MOTION to approve the Special Meeting - Executive Session meeting minutes of June 2, 2025.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

AYE

Schneider Tyminski Gush Hosey

Reguin DiPalma-Herb

NON-VOTING

MOTION to approve the PMBC Regular meeting minutes of June 2, 2025.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey

Reguin DiPalma-Herb

AYE

NON-VOTING

UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE

PROJECTS

Progress Reports/Field Observations

RECEIVED AND FILED

RESULT:

Update/Discussion on Roof Projects & Budget Documents

Mr. Donaldson stated as far as he knew the Board of Education is complete. A final punch list

with the Architect and STV remains to be done. Silver will not prepare a final punch list until

the contractor notifies Silver Petrucelli & Asspciates that the Garland punch list has been

completed. Mr. Donaldson stated that Garland is looking for water tightness and warranty,

however the architect punch list will also look for aesthetics, for example crooked panels but as

long as the panels were sealed and watertight that would be acceptable to Garland. Mr.

Donaldson added they are testing for leaks in both roofs and still waiting for testing on the snow

guards. Mr. Donaldson shared potential avenues regarding the bonding company and arbitration,

stating this will be talked about at a later date.

Mr. Donaldson provided an update on Gales Ferry School stating they are waiting for the

contractor to finish his punch list and notify the architect. Mr. Donaldson added he has more

serious concerns there than the BOE. Mr. Donaldson has concerns with the twisting of some of

the panels and seams. Mr. Donaldson shared he also has concern with missing rivets, the rivets

should go through both pieces of metal. Mr. Donaldson added the riveting of the trim panels

may be a part of Garland's punch list.

Mr. Donaldson stated Juliet Long School is still on hold waiting for the switch gear to arrive.

Mr. Bonin stated he was not pleased it took so long to get the reimbursement into the State. Mr.

Donaldson replied that the owner's represenative or the architect fill those out as the most people

in the district do not have the knowledge to fill out what the State wants, this was done with the

school projects. Now the State is saying that only the superintendent or district employee can fill

out the form. Mr. Donaldson is meeting with the superintendent tomorrow regarding the

submissions. Mr. Bonin shared his disappointment was how long it took to submit for

reimbursement, now the issue is the temporary money is due in August and we do not know

what we are receiving form the State. Mr. Bonin added this is impacting our borrowing as the

town cannot rely on what we think we are going to get in reimbursement from the State which

will result in borrowing more money. Mr. Donaldson stated a lot of the issues are due to the

change over to DAS(Department of Administrative Services. Since DAS has officially taken

over they have changed how they would like the submission and submissions keep getting

picked back. The Committee discussed concerns with timely submissions and complications

with the change over to DAS from Department of Education. Chairman Gush requested that

STV move to get these submissions done. Mr. Tyminiski inquired if it was in STV's contract to

do this and if so can we deduct some of the cost. Mr. Donaldson replied yes and that would be

up to the committee. Chairman Gush requested a fact sheet and timeline of what has been

submitted and what has been kicked back.

DISCUSSED

RESULT:

MOTION to approve Proscan, Inc Inv #101076 dated 6.18.2025 in the amount of $1,550.00 for

Infrared Roof Moisture Survey at Gales Ferry School.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Proscan, Inc. Inv #101077 dated 6.18.2025 in the amount of $1,550.00 for

Infrared Moisture Survey at the Ledyard Board of Education.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to pay Shipman & Goodwin LLP Inv #661530 dated 4.11.2025 in the amount of

$206.50 for Professional Services Rendered.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Shipman & Goodwin LLP dated 5.8.2025 in the amount of $944.00 for

Professional Services Rendered.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Gold Seal Roofing LLC Application and Certificate for Payment dated

5.31.2025 in the amount of $83,058.30 for Juliet Long School - Roof Replacement and

Photovoltaic Project.

Discussion:

Mr. Donaldson stated this is for the solar portion of the roof for the work that has been done and

material physically on site. and the switch gear is expected the middle of July. All of the panels

have been installed, there are a few panels that may need to be moved to accommodate the

HVAC system. Mr. Schneider inquired if all of the certified payrolls have been submitted. Mr.

Donaldson stated he should have everything by the end of the month.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

VI.

STV AND SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR

PROJECTS

MOTION to approve Silver Petrucelli & Associates Inv #25-2062 in the amount of $850.00 for

Project 22.331 Ledyard - Gales Ferry Roof and PV.

Mr. Donaldson stated this invoice is for additional site visits as well as the meeting in Hamden

to review change orders.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

VII. JULIET LONG HVAC UPDATES

JWL HVAC Project 2024 Updates

Mr. Donaldson stated they completed cutting through walls in the left side of building and the

right side of the building cutting should be complete in the next few days. Mr. Donaldson

shared the duct work installation has begun and by the middle of next week all duck week

should be installed. The interior units are in stock and have been ordered, these should be on

site next week. Mr. Donaldson stated part of the contract was to run supports up to the roof and

if the Referendum passes they will be given the green light to proceed. Mr. Donaldson added the

work is ahead of what he expected.

Mr. Bonin inquired what would happen if the referendum does not pass. Chairman Gush stated

they will continue with the work that can get done. Mr. Schneider inquired about the Owner's

Representative. Mr. Bonin added the contract was reviewed by CIRMA and went back to

Colliers with changes and Mr. Bonin will follow up with Colliers tomorrow. Mr. Schneider

requested that either the architect or owner's representative or both attend the committee

meetings to give updates.

The Committee discussed various paths forward if the referendum was to fail and how that

would affect the State Reimbursement.

VIII. OLD BUSINESS

Discussion and possible action regarding furniture for the Gallup Hill School Building Project.

Mr. Donaldson had a conversation with Insalco emphasizing that it is not the town's fault that the

contractor did not submit these invoices for five years. The town is no longer eligible for State

reimbursement on these items. No action was taken on this item.

NO ACTION

RESULT:

Any Old Business proper to come before the Committee

None

IV.

NEW BUSINESS

Any New Business proper to come before the Committee

None

ADJOURNMENT

Mr. Tyminski moved the meeting be adjourned, seconded by Mr. Schneider

The meeting adjourned at 6:05 p.m.

VOTE: 4-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Gush

Permanent Municipal Building Commitee

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.