741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ledyard Farmers Market Committee

Meeting Minutes

Chairman

Laurianne Hary

Regular Meeting

Thursday, September 7, 2023

5:30 PM

Town Hall Annex - Hybrid Format

Town Hall Annex Building - Annex Meeting Room

Join Zoom Meeting from your Computer, Smart Phone or Tablet:

https://us06web.zoom.us/j/85783506577?pwd=MjdNaHFLdXdvdDlld0JQM3ZnRTA1Zz09

Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 857 8350 6577; Passcode:

692981

CALL TO ORDER

The Meeting was called to order by Committee Chairman Lauriann Hary at 5:30 p.m.

Chairman Hary welcomed all to the Video Conference Meeting; and she noted that the

remote meeting information for the Farmers Market Committee and members of the

Public to participate in tonight’s meeting was available on the Agenda that was posted

on the Town’s Website - Granicus-Legistar Meeting Portal.

II.

ROLL CALL

Treasurer Pamela Ball

Present

Committee Member Ellin Grenger

Chairman Lauriann Hary

Allison Troy

Committee Member Peter Hary

Committee Member William Thorne

Recording Secretary Sarah Martic

Absent

In addition, Councilor Rodriguez was present.

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None.

PRESENTATIONS / INFORMATIONAL ITEMS

None.

MEMBER COMMENTS

Consensus that the Market went very well.

VI.

REPORTS

Financial Reports Fiscal Year 2023/2024

Year to Date Report - August 31, 2023

Purchase Orders Report - August 31, 2023

Treasurer Ms. Ball noted that she would provide a report after all expenses for the

2023 Summer Market have cleared and the final cash deposit was made.

· Year to Date Report - August 31, 2023

· Purchase Orders Report - August 31, 2023

DISCUSSED

RESULT:

VII. APPROVAL OF MINUTES

MOTION to approve the Farmers Market Committee Minutes of May 31, 2023

Moved by Ms. L. Hary, seconded by Ms. Troy

VOTE: 5 - 0 Approved and so declared

APPROVED AND SO DECLARED

Lauriann Hary

RESULT:

MOVER:

Allison Troy

SECONDER:

Ball Grenger Hary Troy Hary Thorne

Martic

AYE

ABSENT

VIII. OLD BUSINESS

Any other Old Business proper to come before the Committee

None.

NEW BUSINESS

Recap of 2023 Summer Market and suggestions for the 2024 Summer Market

MOTION to approve to purchase five (5) Amazon Gift Cards in the amount of $50 each

($250) total to give to the five student volunteers (Aya, Daniel, Lucas, Justin and Michael).

Moved by Ms. L. Hary, seconded by P. Hary

Discussion: The Committee noted that they appreciated the help and support of the

five students who volunteered who helped at the 2023 Summer Market.

Discussion of gift cards for the 5 student volunteers

VOTE: 5 - 0 Approved and so declared

APPROVED AND SO DECLARED

Lauriann Hary

RESULT:

MOVER:

Peter Hary

SECONDER:

Ball Grenger Hary Troy Hary Thorne

Martic

AYE

ABSENT

Discuss the future of the Ledyard Farmers Market.

Chairman L Hary reported on August 15, 2023 she met with Mayor Allyn, III,

Executive Assistant Kristen, Chapman, Parks, Recreation, & Senior Citizens Director

Scott Johnson, Jr., Administrative Assistant Roxanne Maher, Committee Members

Pete Hary, and Pam Ball noting that the following suggestions to provide additional

support was discussed:

· Website-On-Line Applications, Online Payments:

Parks & Recreation could help the Farmers Market Committee with duplicate

tasks (e.g., taking payments on-line, hosting website, on-line Vendor Applications

and other Forms).

· Changing from current Facebook Host/Website to Parks & Recreation

Host/Website

ü Publicize the changes to their Facebook site and Website by having a sign at

their final Markets for their Facebook Followers to sign up on the new site to

receive updates/information going forward. Also post this information on

their current facebook site to alert their followers that they will need to sign

up on the new website.

ü Discussed providing a QR code for people to scan for information to join the

Farmers Market Facebook Page to receive updates regarding Market.

· Trash

Parks & Recreation could help the Farmers Market Committee by providing staff

to work at each of the Farmers Market to handle the trash.

· Purchase Orders and Payment of Invoices

Parks & Recreation offered to take on handling the Farmers Market’s Purchase

Orders and submitting invoices for payment.

· Resolution vs. Ordinance Governing Farmers Market Committee

Transition from the current “Resolution Establishing the Farmers Market

Committee” to an Ordinance. Resolutions were designed for short-term

Committee Assignments; where Ordinances were designed for on-going

Committees. Also change the member structure from the current nine members to

five Regular voting members and four Alternate members. This structure would

provide more flexibility with regard to meeting quorum requirements.

· Parking Lot

Discussed possibly having the parking lot lined for next year.

DISCUSSED

RESULT:

Discuss Market Rules.

Deferred discussion to the October 5, 2023 meeting.

NO ACTION

RESULT:

Any other New Business proper to come before the Committee

None.

IX.

NEXT MEETING

Next Meeting Date: October 5, 2023

ADJOURNMENT

XI.

MOTION to adjourn meeting at 6:45_p.m.

Moved by Ms. L Hary, seconded by Ms. Ball

VOTE: 6 - 0 Approved and so declared

Respectfully submitted,

Lauriann Hary

Committee Chairman

DISCLAIMER: Although we try to be timely and accurate these are not official records

of the Town.