4 Blonders Boulevard

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Final

Chairman

Gary Schneider

Regular Meeting

Monday, December 4, 2023

5:30 PM

Board of Education Central Office

-Hybrid Meeting

REMOTE MEETING INFORMATION

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Meeting ID: 884 9344 3476

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CALL TO ORDER

Chairman Schneider called the meeting to order at 5:30 p.m.

ROLL CALL

Also present: Kate DiPalma-Herb, BOE Member

Steve Munger, BOE Member

Wayne Donaldson, Director of BOE Facilities

Lisa Sartori, PMBC Secretary

Matt Bonin, Finance Director

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Committee Member Joseph Gush

Committee Member George Hosey

Committee Member Elizabeth Peterson

Present

III

APPROVAL OF MINUTES

MOTION to approve the regular meeting minutes of November 6, 2023 made by Joe Gush,

seconded by Steve Munger. All approved.

This was Approved and so declared.

APPROVED AND SO DECLARED

RESULT:

MOTION to approve the regular meeting minutes of November 6, 2023

CITIZENS COMMENTS

NONE

CORRESPONDENCE

Wayne Donaldson reported there are problems with the HVAC system in Ledyard Middle

School and Gallup Hill School, which was never set up correctly and was on the punch list. The

commissioning agent contacted Eversource and Eversource agreed to pay for an investigation.

The cost to set up the systems correctly is $161,900.00 resulting in a savings of $51,567.00 per

year. Eversource will contribute an estimated $64,760.00 resulting in a 1.9 year payback. A

deposit of $30,550 for 50% of the investigation phase cost will be refunded if fully enacted.

Chairman Schneider believes this should have gone to the Town Council - PMBC takes

direction from the Town Council, not the BOE.

Consensus of the Committee to forward these two reports to the Town Council for action.

Mr. Donaldson also stated the town has never been trained for the new lighting system. Kate

DiPalma-Herb suggests Chairman Schneider send a letter to O&G regarding the training for the

town, with a completion date, per contract. This will also start a paper train for our records. Mr

Donaldson will also send a letter to O&G regarding a list of other items O&G was supposed to

take care of - one of which is the lockdown system.

Correspondence List

GALES FERRY SCHOOL, JULIET LONG SCHOOL AND BOARD OF EDUCATION

ROOF & PV PROJECT UPDATE

MOTION to approve Silver Petrucceli & Associates Inv #23-1311 for Gales Ferry Roof and PV

dated 11-1-2023 in the amount of $440.00

TABLED

RESULT:

MOTION to approve Silver Petrucelli & Associates Inv #23-1312 for Juliet Long Roof and PV

dated 11-1-2023 in the amount of $394.00

TABLED

RESULT:

MOTION to approve Silver Petrucelli & Associates Inv #23-1313 for Board of Education roof

and PV in the amount of $226.00

TABLED

RESULT:

VII LEDYARD SUMMER SCHOOL PROJECTS

Wayne Donaldson would like to put bid out for projectors for next year - classroom renovations

that was approved this past budget. This year's budget asked for $165,000, should be the final

request, classroom would be all updated.

Joe Gush made a motion for Wayne Donaldson, Board of Education Director of Facilities, go

out to bid for projectors, seconded by Kate DiPalma-Herb. All approved.

VIII UPDATE AND POSSIBLE ACTION ON JULIET LONG SCHOOL HVAC PROJECT

Wayne Donaldson reported the RFP for architect is out - 2 showed up for a walk through -

Vanzeln did not show, but is familiar with the building. He is hoping we will get 3 bidders -

bids are due back December 21st.

ADJOURNMENT

Joe Gush made a motion to adjourn the meeting, seconded by Kate DiPalma-Herb. All

approved, meeting adjourned at 6:04 p.m.

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.