Bill Library

718 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Library Commission

Gales Ferry Library

18 Hurlbutt Road

Gales Ferry, Connecticut 06335

Meeting Minutes - Draft Minutes

Chair

John Bolduc

Regular Meeting

7:00 PM

Monday, April 21, 2025

Gales Ferry Library

CALL TO ORDER

Chairman Bolduc called the meeting to order at 7:00 p.m.

II.

ROLL CALL

Chairperson John Bolduc

Present

Recording Secretary Ellin Grenger

Commissioner Barbara Candler

Treasurer Ralph Hightower

Vice Chair Rolf Racich

Commissioner Peter Diette

Commissioner Cynthia Wright

Commissioner Wendy Hellekson

Commissioner Elizabeth Rumery

Excused

In addition, the following were present:

Amber Lavallee, Library Director

Diane Holmberg, President, Bill Library Association

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

PRESENTATIONS / INFORMATIONAL ITEMS

None

MEMBER COMMENTS

None

VI.

REPORTS

(type text here)

RECEIVED AND FILED

RESULT:

Director's Report

Director’s Report to the Library Commission

Date of Meeting: April 21, 2025 - 7:00 PM

Budget News

● Still in the process of learning the details of the library’s budget and accounts.

● No significant updates at this time, but actively reviewing materials and gaining

familiarity with the process.

Library News

● My first two weeks have been focused on catching up from where Jen left off.

● Priorities have been reading through past meeting notes, agendas, and other files to get

up to speed and learning to use all the necessary applications and programs.

● Staff deserve a mention as I have found them to be extremely helpful and supportive

throughout the transition.

● Holding individual meetings with staff, starting with the Library Assistants, and now

working through speaking with all of the Library Associates in hopes to:

○ Understand their specific duties

○ Learn more about the team

● Discussed the idea of launching an Annual Appeal with John:

○ Potential to raise significant funds.

○ Could support future programming goals and community outreach.

● Have a meeting with Christine from HR this week to discuss adding an associate to fill

the hours that Ray had.

Building News

● Gales Ferry Library:

○ CO2 alarm went off last week, Stacey contacted Public Works who confirmed the

alarm and although it took a few days the issue was resolved.

○ New signs put up in both Gales Ferry and Bill restrooms.

Signs request that soiled diapers be disposed of in the outside dumpster to help with

odor.

RECEIVED AND FILED

RESULT:

Consortium Working Group

No Report

Investment Working Group

The group met April 15th with Sal, all funds continue to do well despite the market volatility.

Friends of the Ledyard Library

There are vacancies in the executive offices, including the role of President.

VII. APPROVAL OF MINUTES

Motion to approve the regular meeting minutes of the Library Commission from March 17,

2025.

APPROVED AND SO DECLARED

Rolf Racich

RESULT:

MOVER:

Wendy Hellekson

SECONDER:

Bolduc Grenger Candler Hightower Racich Diette Wright Hellekson

Rumery

AYE

EXCUSED

VIII. OLD BUSINESS

Any Old Business proper to come before the Commission

None

IX.

NEW BUSINESS

Any New Business proper to come before the Commission

Discussion of potential Annual Appeal, Library Director Amber Lavallee will provide the

Commission with ideas next month. The Library Director and Commission would undertake

this new fundraiser.

Discussion criteria that should be used for the Commission to provide input for the six-month

Library Director review.

NEXT MEETING

Next meeting date Monday, May 19, 2025 will be held at the Bill Library.

XI.

ADJOURNMENT

Mr. Diette moved the meeting be adjourned, seconded by Rolf Racich.

The meeting adjourned at 7:37 p.m.

VOTE: 8-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Bolduc

Library Commission