741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes

Chairman

Joseph Gush

Regular Meeting

Monday, May 5, 2025

5:30 PM

Town Hall Annex - Hybrid Format

REMOTE MEETING INFORMATION

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CALL TO ORDER

II.

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Chairperson Joseph Gush

Present

BOE Representative Kate DiPalma-Herb

Committee Member George Hosey

BOE Representative Jennifer Reguin

Committee Member Elizabeth Peterson

Excused

Absent

In addition, the following were present:

Mathew Bonin - Finance Director

Kristen Chapman - Mayoral Assistant, PMBC Support Staff

III.

JULIET LONG HVAC PROJECT UPDATES

MOTION to amend MOTION to approve Bid Proposal from Colliers Project Leaders not to

exceed $110,000 for RFP/RFQ Bid #24-8 (Juliet Long HVAC Installation Owner's

Representative Services) pending approval of an additional appropriation of $1,250,000 through

Referendum Vote on May 20 to remove the following "pending approval of an additional

appropriation of $1,250,000 through Referendum Vote on May 20".

Chairman Gush stated there are two bids to look at and this needs to be done as soon as possible if

the Referendum passes.

MOTION to reject from consideration the bid proposal from LJR Core Build Group, LLC for

RFQ/RFP Bid #24-8 (Juliet Long HVAC Installation Owner's Representative Services) due to a

principal individual's involvement in a bribery scheme on a prior school construction project.

Discussion:

Chairman Gush stated it is in the public records that the individual pleaded guilty and also stated

they should have reservations on accepting that bid. Chairman Gush stated the husband and wife

made the presentation for LJR LLC, and it was brought to attention when looking at references that

this did happen. Mr. Tyminiski agreed stating he looked up the individual on the internet and he

agrees. Chairman Gush stated the phrase he received from the Mayor was to have reasonable

justification and he believes we have reasonable justification.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush DiPalma-Herb

AYE

Hosey Reguin

Peterson

EXCUSED

ABSENT

MOTION to approve Bid Proposal from Colliers Project Leaders not to exceed $110,000 for

RFP/RFQ Bid #24-8 (Juliet Long HVAC Installation Owner's Representative Services) pending

approval of an additional appropriation of $1,250,000 through Referendum Vote on May 20, 2025.

In addition, request a Bid Waiver to Colliers Project Leaders not to exceed $110,000 due to

receiving fewer than the required three bid in response to Bid #24-8 (Juliet Long HVAC Installation

Owner's Representative Services), in accordance with Ordinance #200-001 (rev 1) "An Ordinance

for Purchasing"

Discussion:

Chairman Gush gave Ms. Chapman the sealed pricing proposal from Colliers Project Leaders to

open. Ms. Chapman stated the bid provided was $110,000 for pre-construction, construction and

close out fees. Mr. Schneider inquired what the proposal date was for those numbers. Ms. Chapman

responded November 26, 2024. Mr. Tyminski inquired if there was a time limit to respond to the

bidders. Ms. Chapman stated that Mr. Donaldson had informed both bidders that the bid was on

hold. The Committee discussed the process required for a bid waiver as well as time constraints for

the project.