Minutes - Permanent Municipal Building Committee

741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes

Chairman

Joseph Gush

Regular Meeting

Monday, June 8, 2026

5:30 PM

Town Hall Annex - Hybrid Format

CALL TO ORDER

The meeting was called to order by chairman Gush at 5:30 p.m.

II.

ROLL CALL

Commissioner George Hosey

Chairman Joseph Gush

Present

Commissioner Gerald Tyminski

Commissioner Gary Schneider

BOE Representative Alex Fritsch

Commissioner Tony Saccone

BOE Representative Brandon Graber

Excused

Brandon Graber arrived at 6:00 p.m.

Also in attendance:

Matt Bonin, Finance Director

Jessica Michaud, PMBC Support Staff

Vincent Salinas, STV

Charles Warrington, Jr. Colliers

Carmen Garcia-Irizarry, Town Councilor

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS (Limit to 3 Minutes Each)

None.

MEMBER COMMENTS

Chairman Gush explained that the roof and HVAC projects are under the same financial

umbrella. Legal fees will come from this projects umbrella and then if those are exhausted the

committee would need to go to the Town Council to ask for additional funding. Mr. Tyminski

asked if the legal fees would be reimbursable by the state, Mr. Bonin answered no.

Chairman Gush stated that Ad Hoc committee had its organizational meeting a few weeks ago

and will have its next meeting on June 11th at 4:30 in the Town Annex.

Mr. Schneider asked if bonding costs and short term notes are also under the project budget. Mr.

Bonin responded yes, and stated that there are reimbursements that have been out there since

December/ January. Mr. Bonin asked Mr. Donaldson if he had an update on the reimbursements

to which Mr. Donaldson responded that he did not have an update and was waiting on the state.

APPROVAL OF MINUTES

MOTION to approve the PMBC Regular Meeting Minutes of May 11, 2026.

Minute corrections include specifying that the Board of Ed's in depth study is of Ledyard High

School and also correction of spelling errors.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

VI.

UPDATE ON JULIET W. LONG, GALES FERRY, & BOE CENTRAL OFFICE

Update/Discussion of Roof Projects & Budget Documents

Mr. Gush asked Mr. Salinas, representative from STV if he was familiar with the issues

regarding the snow guards on the Board of Ed building and if he was involved in the torquing of

the roof. Mr. Salinas stated that he was familiar with the issues on the school buildings. He

continued that he isn't currently involved in it but had been previously. Mr. Salinas stated that

the contractor retorqued and confirmed the specs. When the torquing was later checked it was

found that some had been under torqued and others over torqued, the contractor came back out

and retorqued them again, and at that time they were over torqued.

Mr. Donaldson explained that when the panels were installed, they were only hand tight. The

town hired a company to review the torquing; the report that was provided found that some

panels were under torqued and some over torqued. The contractor came back and retorqued

them. The town again had the torquing tested, it appeared the contractor over torqued two of the

three bolts. Mr. Donaldson stated that Garland has agreed that if the town can certify that the

snow guards are torqued to the proper specifications then Garland will cover the snow guards

under warranty for 35 years. Mr. Donaldson stated that a letter is needed from Garland as to

what they will accept as there is a concern that due to panels being over

torqued, they may release when backed off causing damage. Mr. Donaldson reiterated that

proper certification on the snow guards would be needed for Garland to cover the snow guards

under warranty.

Mr. Donaldson provided an update on the JWL project stating that the NRAC, the Eversource

program that allows for net billing, will be submitted tomorrow morning. Once Eversource gives

the okay the system can be turned on. Mr. Gush asked when Mr. Donaldson believes Eversource

will give the okay, Mr. Donaldson responded in the next couple of weeks.

Mr. Donaldson stated that Gold Seal did a walk through for the walk pads. Mr. Donaldson

shared that the walk pads that had been used for the solar project would be reappropriated for the

HVAC, therefore, there would be no additional charge for the walk pads. Mr. Donaldson

finished his update on JWL stating that the only thing left was the punch list and final walk

through that has not yet been scheduled as they are waiting for the walk pads to be installed.

Mr. Donaldson provided an update to the Gales Ferry School project stating that the bonding

company has agreed to take responsibility and complete the solar project and the punch list items

for the Gales Ferry School roof. The bonding company is putting together a list of contractors

they would like to use to complete the work, they will submit the list to the town for approval.

Mr. Donaldson stated that the town attorney had sent a letter asking how much money is due to

Imperial. Mr. Donaldson explained that the town attorney is deducting money from the total

amount due for damages and also additional money for the excess cost for Silver and STV,

excess bonding costs that the town has incurred, attorney fees, and any additional fees the town

has incurred due to the project not being completed on time.

Mr. Bonin asked what the impact is for the grant reimbursement request, Mr. Donaldson stated

that it shouldn't have much of an effect. Mr. Donaldson stated that he has asked the state but has

not received a respond.

Mr. Tyminski asked if the bonding company selects the contractors or does the town decide on

the contractor. Mr. Donaldson stated that the town has to approve the contractor. Mr. Gush asked

how many contractors would be needed, Mr. Donaldson responded that it'd likely be two, one for

the roofing and an additional contractor to install the solar. Chairman Gush asked if there would

be any additional costs, Mr. Donaldson answered that the contractor has to complete it up to the

bond amount which is $2.6 million and the bonding company will get the amount the attorneys

have deducted back.

Mr. Tyminski asked if the town picks a contractor suggested by bonding company, who is

responsible to look over the work. Mr. Donaldson stated that the town would still work with

STV and Silver to oversee the work being completed by the contractor.

MOTION to approve STV Invoice #2059 dated May 11, 2026 in the amount of $170.00 for

professional services rendered at Central Office.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Alex Fritsch

SECONDER:

Hosey Gush Tyminski Schneider Fritsch Saccone

Graber

AYE

EXCUSED

MOTION to approve STV Invoice#2060 in the amount of $601.00 dated May 11, 2026 for

professional services rendered at Gales Ferry School.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Alex Fritsch

SECONDER:

Hosey Gush Tyminski Schneider Fritsch Saccone

Graber

AYE

EXCUSED

MOTION to approve STV Invoice #2061 in the amount of $850.00 dated May 11, 2026, for

professional services rendered at Juliet Long School.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Tony Saccone

SECONDER:

Hosey Gush Tyminski Schneider Fritsch Saccone

Graber

AYE

EXCUSED

MOTION to approve Shipman & Goodwin Invoice# 682836 in the amount of $472.00 for

professional services rendered.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Alex Fritsch

SECONDER:

Hosey Gush Tyminski Schneider Fritsch Saccone

Graber

AYE

EXCUSED

MOTION to approve Gold Seal Roofing LLC App#12 dated 11.30.2025 in the amount of

$27,441.68 for Juliet W. Long School- Roof Replacement and Photovoltaic Project.

Mr. Salinas stated that Gold Seal will be sending updated invoices. Gold Seal is aware that if

they did not get updated invoices to the town prior to this meeting, they would not be approved

until the next meeting.

TABLED

RESULT:

MOTION to approve Gold Seal Roofing LLC App# 13 dated 02.28.2026 in the amount of

$16,554.00 for Juliet Long Roof Replacement and Photovoltaic Project.

TABLED

RESULT:

Discussion regarding Gold Seal Roofing Proposal in the amount of $9,500.00 dated May 5, 2026

to supply manlift to get access to torque snow guard mounting brackets to the manufacture’s

requirements at Central Office.

Chairman Gush stated that this invoice cannot be approved as all of the information has not been

provided, the PMBC would need to know if the snow guards are retorqued and loosened will

they still be covered under warranty. Chairman Gush also stated due to the town spending

ordinance Mr. Donaldson would need to provide three quotes before the committee could make

a decision. Mr. Donaldson explained he would like to know whether the committee plans to

follow through with the retorquing prior to obtaining additional quotes.

Mr. Donaldson stated the quote in the amount of $9500.00 is the maximum it would cost to

retorque the snow guards. The quote covers the manlift and labor to torque the snow guards to

the manufacturers specifications so that Garland will cover the snow guards under warranty

Mr. Saccone asked if Garland was going to cover the warranty after 3 contractors have touched

the torques. Mr. Donaldson stated he is waiting for confirmation from Garland.

Mr. Salinas stated that he has reached out to S2 the manufacturer of the snow guards and was

told that they could not provide any documentation stating whether or not over torquing would

cause damage to the snow guards. Mr. Donaldson stated that Garland stated as long as the

retorqued to the proper specification the snow guards would be covered under warranty.

The committee agreed to have Mr. Donaldson proceed with obtaining three quotes for the

retorquing to presented to the PMBC at a later date.

DISCUSSED

RESULT:

VII. JULIET W. LONG HVAC PROGRAM UPDATES

Mr. Warrington stated that the ERF units are running, programming has been completed. Mr.

Warrington stated they are coordinating with the commissioning agent, the goal is to have the

project completed by early August. Once school is back in session the commissioning report will

get completed. Mr. Warrington explained that the only outstanding issue is with Unit #2 and

whether the condensate pan will be covered under warranty if there is an issue.

Update/Discussion of Juliet W. Long HVAC Project & Budget Documents

MOTION to approve Catalyst Commissioning Group App#001 in the amount of $4,550.00 dated

April 30, 2026, for Juliet W. Long HVAC Improvements Commissioning Services.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Alex Fritsch

SECONDER:

Hosey Gush Tyminski Schneider Fritsch Saccone

Graber

AYE

EXCUSED

MOTION to approve Colliers Invoice# 1181233 in the amount of $2,518.40 dated May 31,

2026, for Juliet w. Long HVAC installation.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Tony Saccone

SECONDER:

Hosey Gush Tyminski Schneider Graber Fritsch Saccone

AYE

VIII. OLD BUSINESS

Any Old Business proper to come before the Committee

NEW BUSINESS

IX.

Any New Business proper to come before the Committee

Mr. Graber stated that the Ad Hoc Committee to Develop a Process for Improvement

Building projects had met for its organizational meeting and the next meeting is Thursday.

ADJOURNMENT

Mr. Gush adjourned the meeting at 6:09 p.m.