741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ledyard Farmers Market Committee

Meeting Minutes

Chairman Pamela Ball

Regular Meeting

Wednesday, May 7, 2025

5:30 PM

Town Hall Annex - Hybrid Format

In-Person: Annex Meeting Room, Town Hall Annex Building

Remote Participation Information is Noted Below:

Join Zoom Meeting from your Computer, Smart Phone or Tablet:

https://us06web.zoom.us/j/83112885778?pwd=sO61YZ8WO10P9YcxL00CjJdbIBAVqf.1

Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 831 1288 5778 ; Passcode:

228200

CALL TO ORDER

The Meeting was called to order by Committee Chairman Pamela Ball at 5:30 p.m.

Chairman Ball welcomed all to the Video Conference Meeting; and she noted that the

remote meeting information for the Farmers Market Committee and members of the

Public to participate in tonight’s meeting was available on the Agenda that was posted

on the Town’s Website - Granicus-Legistar Meeting Portal.

II.

ROLL CALL

Chairperson Pamela Ball

Present

Committee Member Ellin Grenger

Recording Secretary Sarah Martic

Treasurer William Thorne

Chairperson Ethan Foltz

Committee Member Allison Troy

Excused

In addition, the following were present:

S. Naomi RodriguezTown Council Chairman

Michael Pfarr Market Helper

III.

RESIDENTS & PROPERTY OWNERS COMMENTS

None.

IV.

PRESENTATIONS / INFORMATIONAL ITEMS

Town Council Chairman Rodriguez noted that April was Volunteer Appreciation

Month and on behalf of the Town Council she expressed their appreciation and

thanked the Farmers’ Market Committee for all of their hard work during the year to

prepare for putting on a great Farmers Market every week during the summer months.

MEMBER COMMENTS

VI.

TREASURER REPORT

Financial Reports Fiscal Year 2024/2025

Year to Date Report - May 1, 2025

Purchase Orders Report - May 1, 2025

Treasurer Mr. Thorne provided the following Financial Reports noting that they had

an approximate balance of $20,061.81 to start the 2025 Summer Market:

VII. MARKET MANAGER REPORT

Market Vendor Open House - May 21, 2025

Committee Chairman Pam Ball announced that 2025 would be the Ledyard Farmers’

Market 17the Season. She stated that an Open House for all vendors - old and new

was scheduled for May 21, 2025 from 5:00 pm. - 7:00 p.m. at the Lower Town Green

for Vendors to ask any questions in person, to check out the space, etc. She noted in

past years that the new vendors found the Open House to be very helpful.

VIII. APPROVAL OF MINUTES

MOTION to approve the Ledyard Farmers’ Market Minutes of March 5, 2025

Moved by Ms. Ball, seconded by Ms. Martic.

VOTE: 5 - 0 Approved and so declared

APPROVED AND SO DECLARED

Pamela Ball

RESULT:

MOVER:

Sarah Martic

SECONDER:

VIX. OLD BUSINESS

Continue to discuss and finalize preparations for the June 4, 2025 Summer Market Kick off

Vendor Fees and Operational Costs

Committee Chairman Ball noted that Vendor Applications continue to come in.

CONTINUE

RESULT:

2025 Marketing Materials

MOTION to increase PO #2025-0065 to R & B Apparel from $1,000 to $1,500 for

Farmers’ Market T ’Shirts (Grey with Logo) to sell at the Market.

Moved by Ms. Ball, seconded by Ms. Grenger.

VOTE: 5 - 0 Approved and so declared

CONTINUE

RESULT:

Website Management and Newsletter

Ms. Ball noted that Paula Watkins would be helping with Social Media.

CONTINUE

RESULT:

Entertainment

Treasurer Mr. Thorne noted that as the Entertainment Vendors Invoices are

received that he would submit for payment to allow for the checks to be issued in

time to pay the performers they day they were at the Market.

CONTINUE

RESULT:

Children’s Activities Table

MOTION to increase PO #2025-0076 from $200.00 to $1,000 to purchase supplies

for the Children’s Activities.

Moved by Ms. Ball, seconded by Ms. Martic

VOTE: 5 - 0 Approved and so declared

CONTINUE

RESULT:

New Purchase Orders for 2025 Summer Market.

CONTINUE

RESULT:

Miscellaneous Supplies to support Weekly Market

Treasurer Bill Thorne noted that that they were considering a simpler process to

pick-up miscellaneous supplies such ice and water needed at the market each week

instead of using petty cash and having to hang on to the receipts.

MOTION to authorize a PO in the amount of $500.00 to purchase miscellaneous

supplies from the Village Market to support the weekly markets.

Moved by Ms. Ball, seconded by Ms. Grenger

Discussion: Treasurer Bill Thorne planned to talk with Administrative Assistant

Roxanne Maher about the best options (store gift card or store account) to purchase

miscellaneous supplies such as ice and water from the Village Market.

VOTE: 5 - 0 Approved and so declared

APPROVED AND SO DECLARED

RESULT:

Pamela Ball

MOVER:

Ellin Grenger

SECONDER:

Ball Grenger Martic Thorne Foltz

Troy

AYE

EXCUSED

Porta-Potty and Hand Washing Station

Chairman Ball stated that an additional porta-potty would be delivered to the Lower

Town Green during the summer months to support the Farmers Market. She noted

that she would contact Parks, Recreation & Senior Citizens Director Scott Johnson,

Jr. to talk about paying for the Farmer’s Market share of those costs.

MOTION to open a PO to United Site Services in the amount of $276 for the current

Fiscal Year (June, 2025).

Moved by Mr. Thorne, seconded by Ms. Ball

Discussion: Mr. Thorne noted that he would work with Parks, Recreation & Senior

Citizens Director Scott Johnson, Jr. to determine the Farmers Market costs for the

months of July, August & September (next fiscal year 25/26) .

VOTE: 5 - 0 Approved and so declared

APPROVED AND SO DECLARED

William Thorne

RESULT:

MOVER:

Pamela Ball

SECONDER:

Ball Grenger Martic Thorne Foltz

Troy

AYE

EXCUSED

Any Old Business proper to come before the Committee

NEW BUSINESS

Any New Business proper to come before the Committee

NEXT MEETING

XI.

· June 5, 2025

· July 4, 2025 - cancelled.

· Next meeting will be after the Market Season

XII. ADJOURNMENT

MOTION to adjourn the meeting at 6:35 p.m.

Moved by Ms. Ball, seconded by Mr. Foltz

VOTE:5 - 0 Approved and so declared

Respectfully submitted,