741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Final

Chairman

Joseph Gush

Regular Meeting

Monday, October 6, 2025

5:30 PM

Town Hall Annex - Hybrid Format

REMOTE MEETING INFORMATION

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CALL TO ORDER

Chairman Gush called the meeting to order at 5:30 p.m. at the Council Chambers, Town Hall

Annex Building.

II.

ROLL CALL

Commissioner Gary Schneider

Commissioner Gerald Tyminski

Chairperson Joseph Gush

Present

Commissioner George Hosey

BOE Representative Jennifer Reguin

BOE Representative Kate DiPalma-Herb

In addition, the following were present:

Mathew Bonin - Finance Director

April Brunelle - Town Council Liaison

Kristen Chapman - PMBC Support Staff

Wayne Donaldson - BOE Facilities Manger

Scott Mitchell - Friar Architecture

Vincent Salinas - STV

Charles Warrington - Colliers Project Leaders

III.

ADDITIONS TO AND/OR CHANGES TO THE AGENDA

MOTION to add the following items to the agenda under Section V. Update on Juliet Long,

Gales Ferry and BOE Central Office Projects:

Section V.

6. MOTION to approve Gold Seal Roofing Application and Certificate for Payment dated

9.30.2025 in the amount of $46,035.00 for Juliet Long School - Roof Replacement and

Photovoltaic Project.

7. MOTION to approve Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of

$1,475.00 for Professional Services Rendered.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

APPROVAL OF MINUTES

MOTION to approve the PMBC Special Meeting/Executive Session Meeting Minutes of

September 8, 2025 and the PMBC Regular Meeting Minutes of September 8, 2025.

APPROVED AND SO DECLARED

MOTION to approve the PMBC Special Meeting Minutes of September 15, 2025.

RESULT:

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

VI.

UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE

PROJECTS

Update/Discussion on Roof Projects & Budget Documents

Central Office

Mr. Donaldson provided an update on the punch list that was completed by the Architect and

STV:

· Snow Guards not properly attached (40 bolts were tested with 3 top bolts passing, the

lower bolts were 59, 70 with the highest at 90)

· Top cap meets the low slope roof, Garland requires a minimum of 3 inch overlap and 2

beads of sealant, the overlap was 1 ½ inches. This will need to be replaced.

· Section of roof with printing on the material with “install this side down”

· Splash boxes were missing from the AC units

· Silver Petrucelli & Associates is checking into the position of the walk pads

Chairman Gush inquired how long Mr. Donaldson has been waiting for the information to come

back from Silver Petrucelli & Associates. Mr. Donaldson replied to a little over a week and he

wanted to make sure unlike Gales Ferry we are directly back to the vendor, and we will need to

have a chat with the Town Attorney.

Mr. Donaldson wanted to make the Committee aware that at both Central Office and Gales Ferry

School, Garland has issued the warranties.

Gales Ferry School

Mr. Donaldson stated updated on this are in a holding pattern waiting for results from the

bonding company and hopefully we will know more in the near future.

Juliet Long School

Mr. Donaldson informed the committee that Eversource has canceled the October 18th cutover

date. The cost to perform this task on a Saturday with overtime was $25,000. The cutover will

most likely take place over Thanksgiving break. Chairman Gush inquired how long the cutover

will take. Mr. Donaldson replied for four to six hours. Mr. Donaldson informed the committee

that the electrician is looking to bring in a generator on the 4th to run the voting machines.

General Discussion

Mr. Tyminski inquired if we are hung up with Imperial and have to go back to do something

with that roof does that mess up the warranty, would we get an extension on the warranty, what

happens? Mr. Donaldson stated he would ask them as he did not know, he did know at Gales

Ferry they would take responsibility for anything that comes up in the two-year warranty period

but we do not have the same issues at Central Office. Mr. Donaldson added the issues have to

be corrected by a Garland authorized contractor. The Committee discussed options related to

these repairs. Mr. Donaldson recommended we consult with the Town Attorney.

MOTION to approve Silver Petrucelli & Associates Inv# 25-1933 dated 5.1.2025 in the amount

of $149.40 for Project 22.331 Ledyard BOE-Roof.

Chairman Gush inquired if Mr. Donaldson had background on this invoice as the line item stated

Administration, Construction and Close Out costs. Mr. Donaldson replied this is the final

amount due on the Construction Administration and believes this is the one we held off on

paying as we did not want to close out the contract. No Action Taken.

NO ACTION

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

MOTION to approve Silver Petrucelli & Associates Inv# 25-1937 dated 5.5.2025 in the amount

of $3,400.00 for Project 22.331 Ledyard - Gales Ferry Roof & PV.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

Motion to approve Silver Petrucelli & Associates Inv# 25-2520 dated 9.1.2025 in the amount of

$850.00 for Project 22.331 Ledyard - Gales Ferry Roof and PV.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Prime Consulting Inc Inv #23269 dated 8.14.2025 in the amount of

$4,865.00 for Snowguard Inspection.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

MOTION to approve Gold Seal Roofing Application and Certificate for Payment dated

9.30.2025 in the amount of $46,035.00 for Juliet Long School - Roof Replacement and

Photovoltaic Project.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Shipman & Goodwin LLP Inv# 668409 dated 9.8.2025 in the amount of

$1,475.00 for Professional Services Rendered.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

VII. JULIET LONG HVAC PROJECT UPDATES

JWL HVAC Project 2024 Updates

Mr. Warrington provided an update on the project stating that school is back in session and work

has slowed. A few units will be craned up next week. Mr. Donaldson stated the electrician will

be in on Saturday to do the lighting and the PA Speaker system should be complete within a few

days. As soon as the electrician is done with the lighting the inspection will be scheduled. Mr.

Bonin inquired if there is a list of vendors against the $50,000 for ceiling work. Mr. Donaldson

will supply that list.

JWL HVAC Owner’s Project Management Report - Colliers

Mr. Warrington provided the project financials. The projected savings for the project are

currently $545,000. The financial summary report reflects all invoices on the agenda this

evening, assuming those will be approved. Mr. Warrington highlighted $24,400 in construction

contingency for fire safety that is likely to be returned. Mr. Warrington stated the project is in

great shape.

MOTION to approve AIA Document G701-2017 Change Order Number 002 dated 9.30.2025 in

the amount of $27,932.93 for 2023-121A Juliet W. Long School - HVAC Project.

Mr. Warrington stated this change consists of a few different scopes of work related to

subcontractors, with the primary change order being the actual electrical work to extend over to

the north side of the corridor, after some back and forth the subcontractor proposal is $17,000.

The second portion is in the janitor's closet, replacing some old ductwork. The third item on the

change order is for the concrete infill to be reinforced to ensure no gap in the duct work in the

closet. The subtotal of the work is $24,280, and the contractor is entitled to markups for

overhead profit for a total of the $27,932.93. Mr. Donaldson added this change order has come

down considerably as the original change order was $50K or $60K. Mr. Warrington added there

is good value here for the end product.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve AIA Document G701-2017 Change Order Number 003 dated 9.30.2025 in

the amount of $778.97 for Juliet W. Long School - HVAC Project.

Mr. Warrington reviewed the top of wall conditions and penetrations through the walls as related

to fire safety. This change order is to address some of the fire safety conditions.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Colliers Project Leaders Inv# 0001099202 dated 9.30.2025 in the amount

of $4,028.40 for OMP-Juliet Long HVAC Installation.

Mr. Warrington stated this invoice is fairly small as there is $56,000 remaining for the

construction phase. Mr. Warrington added the only usage for the procurement phase is for the

commissioning services and he anticipates giving some of this back as Colliers came in after the

bidding process.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Friar Architecture Inc. Inv# 2023-121A-11 dated 9.30.2025 in the amount

of $24,540.00 for Project 2023-121A Ledyard - Juliet Long HVAC.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve Materials Testing, Inc. Inv# 26566 dated 8.31.2025 in the amount of

$1,324.50 for Structural Steel Inspection JWL HVAC Project.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve The Nutmeg Companies, Inc. Application for Payment dated 9.30.2025 in

the amount of $294,025.00 for Juliet W. Long School-HVAC Project.

Mr. Schneider inquired if all of the backup including certified payroll has been provided. Mr.

Warrington confirmed all documents have been received including certified payroll. The

Architect has signed the document and Colliers recommends payment.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve L&W Supply Corporation Inv# 148506-001 dated 8.25.2025 in the amount

of $12,886.16 for JWL HVAC Project.

Mr. Donaldson stated this invoice is for ceiling material, the panels and grid.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

MOTION to approve AUDET Construction & Sons Invoice dated 8.20.2025 in the amount of

$4,950.00 for JWL HVAC Project.

10.

Mr. Donaldson stated this invoice is for the metal used to wrap the sofit in.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

Discussion and possible action to select a Commissioning Agent for Juliet Long School HVAC

Project.

11.

Discussion:

Chairman stated he had reviewed the document with Mr. Donaldson. Mr. Donaldson stated he

met with Mr. Warrington and changes were made, what is remaining is incidental and Mr.

Donaldson does not believe it will have significant impact if we disagree on three or four items.

The dates for submittal were clarified.

MOTION to approve Request for Qualifications/Proposal for Professional Services

Commissioning Agent in the draft dated 10.1.2025.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin DiPalma-Herb

AYE

VIII. OLD BUSINESS

Any Old Business proper to come before the Committee

None

IX.

NEW BUSINESS

Any New Business proper to come before the Committee

None

ADJOURNMENT

Mr. Gush moved the meeting be adjourned, seconded by Mr. Tyminiski.

The meeting adjourned at 6:25 p.m.

VOTE: 4-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Gush

Permanent Municipal Building Committee

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.