741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
CONNECTICUT  
Permanent Municipal Building  
Committee  
Chairman  
~ AGENDA ~  
Gary Schneider  
Special Meeting  
5:30 PM  
Monday, September 9, 2024  
REMOTE MEETING INFORMATION  
Join Zoom Meeting  
Town Hall Annex - Hybrid Format  
https://us06web.zoom.us/j/85011711015?pwd=4TaKcjqhvVZr9havzbXWbNskpxvE5P.1  
Meeting ID: 850 1171 1015 Passcode: 433995  
• +1 646 558 8656 US (New York)  
I.  
CALL TO ORDER  
II.  
III.  
IV.  
ROLL CALL  
RESIDENTS & PROPERTY OWNERS COMMENTS  
APPROVAL OF MINUTES  
MOTION to approve the PMBC Special Meeting Minutes of August 12, 2024  
PMBC Draft Minutes 8.12.2024  
1.  
Attachments:  
V.  
UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE ROOF  
PROJECTS  
Progress Reports/Field Observations  
1.  
GFS Progress Report 7.5.2024  
Attachments:  
GFS Progress Report 6.27.2024  
JWL Progress Report 8.9.2024  
JWL Progress Report 8.2.2024  
JWL Progress Report 7.19.2024  
JWL Progress Report 7.5.2024  
JWL Progress Report 6.27.2024  
Field Report 06 Gales Ferry 8.16.24  
Field Report 05 Gales Ferry 8.07.24  
Field Report 04 Gales Ferry 8.02.24  
Field Report 03 Gales Ferry 7.26.24  
Field Report 06 Juliet Long 8.16.24  
Field Report 04 Juliet Long 8.02.24  
Field Report 03 Juliet Long 7.26.24  
2024.08.26 Ledyard Schools Field Observation Report  
2024.08.23 Ledyard Schools Field Observation Report  
2024.08.20 Ledyard Schools Field Observation Report  
2024.08.09 Ledyard Schools Field Observation Report  
2024.08.07 Ledyard Schools Field Observation Report  
2024.08.01 Ledyard Schools Field Observation Report  
2024.07.30 Ledyard Schools Field Observation Report  
2024.07.26 Ledyard Schools Field Observation Report  
2024.07.22 Ledyard Schools Field Observation Report  
2024.07.19 Ledyard Schools Field Observation Report  
Update & Discussion on Roof Projects  
2.  
3.  
Ledyard School Roof Replacement and PV - Overall Budget Summary  
Attachments:  
8-8-24  
MOTION to approve The Imperial Company Restoration Contractor, Inc. Payment  
Application dated 8.31.2024 in the amount of $850,020.00 for Project 24-135 Gales Ferry  
School  
Ledyard Gales Ferry pay req #3 signed 08_26_24  
Attachments:  
MOTION to approve Gold Seal Roofing LLC Application and Certificate for Payment  
dated 8.31.2024 in the amount of $676,253.22 for Project 24-139 Juliet Long School - Roof  
Replacement and Photovoltaic Project  
4.  
5.  
6.  
Ledyard Juliet Long pay ap #3 08_28_24  
Attachments:  
MOTION to approve The Imperial Company Restoration Contractor, Inc. Payment  
Application dated 8.31.2024 in the amount of $75,253.74 for Project 24-137 Ledyard BOE  
Offices  
Ledyard BOE pay req #3 signed 08_28_24  
Attachments:  
Discussion and possible action regarding increased costs to extend CIRMA (Connecticut  
Interlock Risk Management Agency) builder’s risk policy and additional premium for Gales  
Ferry School and BOE Central Offices roof projects  
VI.  
JULIET LONG SCHOOL HVAC PROJECT UPDATE  
JWL HVAC Project 2024 Updates  
HVAC Scope 07-10-2024  
1.  
Attachments:  
00-TOC  
221111 - FACILITY NATURAL GAS PIPING  
230130.51 - HVAC AIR DISTRIBUTION SYSTEM CLEANING  
230500 - COMMON WORK RESULTS FOR MECHANICAL  
230510 - PROJECT COORDINATION AND COORDINATION  
DRAWINGS  
230513 - COMMON MOTOR REQUIREMENTS FOR HVAC  
EQUIPMENT  
230517 - SLEEVES AND SLEEVE SEALS FOR HVAC PIPING AND  
DUCTWORK  
230529 - HANGERS AND SUPPORTS FOR HVAC PIPING AND  
EQUIPMENT  
230553 - IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT  
230593 - TESTING, ADJUSTING AND BALANCING FOR HVAC  
230713 - DUCT INSULATION  
230719 - HVAC PIPING INSULATION  
230800 - COMMISSIONING OF HVAC  
230940 - HVAC INSTRUMENTATION AND CONTROLS  
232300 - REFRIGERANT PIPING  
233113 - METAL DUCTS  
233300 - AIR DUCT ACCESSORIES  
233713 - DIFFUSERS, REGISTERS, AND GRILLES  
237200 - AIR-TO-AIR ENERGY RECOVERY EQUIPMENT  
237413 - OUTDOOR CENTRAL STATION AIR HANDLING UNITS  
238125 - VARIABLE REFRIGERANT VOLUME (VRV)  
AIRCONDITIONING SYSTEM  
Juliet Long Drawing Set  
MOTION to approve Friar Architecture Inv. #2023-121A-04 dated 8.31.2024 in the amount  
of $13,545.00 for Project 2023-121A Ledyard - Juliet Long HVAC  
2.  
3.  
4.  
Friar Archit_2023-121A_Ledyard - Ju_2023-121A-04_08-31-2024  
Attachments:  
MOTION to approve Fuss & O’Neil Inv #0263982 in the amount of $2,400.00 for Project  
20081507.A40 Ledyard Public Schools - Various Projects  
Invoice 0263982 Project 20081507.A40 2024-09-03 15-19-31  
Attachments:  
Discussion and possible action on the hiring of an Owner’s Representative for the Juliet  
Long School HVAC Project  
VII. UPDATE ON SUMMER PROJECTS  
Summer Projects 2024  
VIII. NEW BUSINESS  
1.  
PMBC October Meeting Date  
1.  
IX.  
ADJOURNMENT  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.