741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Draft Minutes

Chairman

Gary Schneider

Regular Meeting

Monday, November 4, 2024

Join Zoom Meeting

5:30 PM

Town Hall Annex - Council Chambers

- Hybrid Format

https://us06web.zoom.us/j/88200296848?pwd=a15NHz8p0fBxQ8CR8bBUW2zToERJM0.1

Meeting ID: 882 0029 6848 Passcode: 958036

+1 646 558 8656 US (New York)

CALL TO ORDER

Chairman Schneider called the meeting to order at 5:31 p.m. at the Council Chambers, Town

Hall Annex Building.

II.

ROLL CALL

Chairman Gary Schneider

Present

Committee Member Joseph Gush

Committee Member George Hosey

BOE Representative Kate DiPalma-Herb

Committee Member Elizabeth Peterson

Committee Member Gerald Tyminski

BOE Representative Jennifer Reguin

Excused

In addition, the following were present:

Mathew Bonin - Finance Director, Town of Ledyard

Kristen Chapman - Mayoral Assistant, PMBC Support Staff

Wayne Donaldson - Director of Facilites, BOE

Kyle Rongey - Senior Project Manager, STV Inc.

III.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

IV.

APPROVAL OF MINUTES

MOTION to approve the PMBC Regular Meeting of October 7, 2024

APPROVED AND SO DECLARED

RESULT:

George Hosey

Joseph Gush

MOVER:

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

UPDATE ON JULIET LONG, GALES FERRY AND BOE CENTRAL OFFICE ROOF

PROJECTS

Progress Reports/Field Observations

RECEIVED AND FILED

RESULT:

Correspondence

RECEIVED AND FILED

RESULT:

Update/Discussion on Roof Projects & Budget Documents

Mr. Donaldson stated that no work has been done to the Central Office roof. Mr. Donaldson

spoke with the Contractor on Friday and stated that another crew would be coming to complete

the work. Mr. Donaldson shared that Juliet Long is mostly complete with a final meeting

scheduled with the Contractor to review the punch list. The solar still remains to be installed on

Juliet Long.

Mr. Donaldson stated a meeting took place with the Bond Company, the Contractor and the

Town two weeks prior regarding Gales Ferry School. Since that meeting, Mr. Donaldson has

received forecasts of the work to be done. Mr. Donaldson stated it was the Contractor's

responsibility to hold weekly meetings and those meeting have now begun. Mr. Donaldson will

share minutes from those meetings with the Committee. Mr. Donaldson added that a schedule of

work has been received and the Contractor came very close to meeting that schedule last week.

Mr. Donaldson stated he received a two-week look ahead with any adjustments for weather or

other issues and as of today completion is tracking of the end of December. Chairman Schneider

inquired if all including the Bonding Company were satisfied with this schedule. Mr. Donaldson

replied that if the Contractor keeps up with this schedule the answer is yes.

Mr. Rongey stated there were no changes on the budget and he will provide a budget with the

invoices included to show billed to date. Chairman Schneider inquired about the ($16,000)

overage for Gales Ferry School. Mr. Donaldson replied that still stand as of now and there will

be an addition to that overage due to a kitchen event exhaust system that will needed to roofed

over as it has not been utilized in years.

CONTINUE

RESULT:

MOTION to approve The Imperial Restoration Contractor, Inc. Payment Application dated

10.31.2024 in the amount of $62,310.00 for Project 24-135 Gales Ferry School

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

AYE

Tyminski Reguin

EXCUSED

MOTION to approve The Imperial company Restoration Contractor, Inc. Payment Application

dated 10.31.2024 in the amount of $7,440.00 for Project 24-137 Ledyard BOE

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

VI.

STV & SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF AND SOLAR

PROJECTS

MOTION to approve Silver Petrucelli & Associates Inv #24-1161 dated 10.1.2024 in the amount

of $315.00 for Project 22.331 Ledyard Gales Ferry Roof & PV

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

MOTION to approve Silver Petrucelli & Associates Inv #24-1162 dated 10.1.2024 in the amount

of $315.00 for Project 22.331 Ledyard - Juliet Long Roof & PV

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

MOTION to approve Silver Petrucelli & Associates Inv #24-1163 dated 10.1.2024 in the amount

of $498.00 for Project 22.331 Ledyard - BOE Roof (see background)

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

VII. JULIET LONG SCHOOL HVAC PROJECT UPDATE

JWL HVAC Project 2024 Updates

Mr. Donaldson stated the full bid packet is with CIRMA for input. Mr. Donaldson is expecting

the hard copies to arrive tomorrow or Wednesday for Mr. Donaldson to obtain required

signatures and the bid should go out shortly. Chairman Schneider asked if any of the Committee

has any questions. Mr. Hosey asked if we were going out to bid for an Owner's Rep. Mr.

Donaldson clarified that this item is the bid for the actual work. Mr. Donaldson added, there are

two prices listed in this bid, one for construction through audit and a second price for evaluating

the bid results for the construction. Mr. Donaldson added that depending on the time frame a

contract for the work may be issued before an owner's representative is chosen.

CONTINUE

RESULT:

MOTION to approve Owner’s Representative RFQ/RFP for Juliet Long School HVAC Project

Chairman inquired if the packet had been reviewed by CIRMA and the Town Attorney. Ms.

Chapman replied that CIRMA has provided input and normally bids are not passed through the

Town Attorney.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

Discussion and Possible Action on Invitation to Bid - HVAC Replacement Juliet Long School

The Bid specs for publication in the Day Newspaper with CIRMA additions was provided to the

Committee.

DISCUSSED

RESULT:

VIII. NEW BUSINESS

MOTION to add to the agenda the addition of gutters to the Board of Education Central Office

Buliding

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

Discussion:

Mr. Donaldson shared there were a number of issues with roof drainage at BOE Central Office.

Mr. Donaldson stated the pits above the doors collected the water and the drains took the

overflow from the main roof. Those drains were tied back into the regular drain system, if there

was a failure below that point there would be no drainage from the roof. The Architect

recommended covering those drains over and putting on new gutters. Mr. Donaldson asked the

Contractor for a price and was provided a cost of $15,000 and also provided a cost of $38,000

for the whole building. Mr. Donaldson contacted the Town for the contractor that provided the

Town's gutters. The Town's contractor provided a quote of $1795.00 for the BOE Central

Office.

MOTION to authorize Mr. Donaldson to seek pricing and issue a contract for BOE Office

gutters not to exceed $1795.00

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

George Hosey

SECONDER:

Schneider Gush Hosey DiPalma-Herb Peterson

Tyminski Reguin

AYE

EXCUSED

Any New Business Proper to come before the Committee

Ms. Chapman shared that the PMBC Ordinance is on the agenda for approval by the Town

Council on November 13th. Ms. Chapman added that the election of offices will take place at

the December meeting.

IX.

ADJOURNMENT

Mr. Gush moved the meeting be adjourned, seconded by Mr. Hosey

The meeting adjourned at 5:58 p.m.

VOTE: 5 - 0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Schneider

Permanent Municipal Building Committee

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.