741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Draft Minutes

Chairman

Joseph Gush

Regular Meeting

Monday, September 8, 2025

WORKING DRAFT

5:30 PM

Town Hall Annex - Hybrid Format

REMOTE MEETING INFORMATION

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CALL TO ORDER

Chairman Gush called the meeting to order at 5:30 p.m. at the Council Chambers, Town Hall

Annex Building.

II.

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Chairperson Joseph Gush

Present

Committee Member George Hosey

BOE Representative Jennifer Reguin

BOE Representative Kate DiPalma-Herb

Excused

In addition, the following were present:

Mathew Bonin - Finance Director

Kristen Chapman - PMBC Support Staff

Wayne Donaldson - BOE Facilities Director

Scott Mitchell - Friar Architecture

Vincent Salinas - STV

Charles Warrington - Colliers Project Leaders

III.

ADDITIONS AND/OR CHANGES TO THE AGENDA

Motion to add the following items to the agenda under section VI. Juliet Long HVAC Project

Updates

Motion to approve Friar Architecture inc. Inv #2023-121A-10 dated 8.31.2025 in the amount of

$10,920.00 for Project 2023-121A Ledyard - Juliet Long HVAC.

Motion to approve Friar Architecture Inc. additional service proposal dated 8.25.2025 in the

amount of $19.500.00 for scope of work value engineering.

A motion was made by Chairperson Gush, seconded by Committee Member Tyminski, that this

be Approved and so declared. The motion carried by the following vote:

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None

APPROVAL OF MINUTES

MOTION to approve the PMBC Regular Meeting Minutes of August 4, 2025.

APPROVED AND SO DECLARED

Gerald Tyminski

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

VI.

UPDATE ON JULIET LONG, GALES FERRY ADN BOE CENTRAL OFFICE

PROJECTS

Update/Discussion on Roof Projects & Budget Documents

Mr. Donaldson provided updates on the School Roof Projects:

Central Office Roof

· The Central Office Roof is believed to be complete

· Awaiting final Architect walkthrough and punch list

· Imperial has been on-site tightening the Snow Guards

· Mr. Donaldson suggested authorizing additional funds to re-test the Snow Guards

Gales Ferry School Roof

Architect punch list found numerous issues, including aesthetic issues

· Visible twisting in some of the panels that were redone

· Missing rivets and/or loose rivets that were not secured

· Areas with overlapping top piece that water can get underneath

· Snow Guards not attached properly

· Snow Guards decorative face peeling off

· Other small various items

Mr. Donaldson added that all issues have been documented with pictures by the Architect.

Juliet Long School Roof

· Switch gear for the solar portion has arrived

· Awaiting Eversource to pull the wiring

· Waiting for two circuit breakers to arrive and transfer over to the new service

· Aiming to transfer service over October break

Discussion

Mr. Bonin stated he had some questions about the STV invoices and also grant reimbursement

submissions. Mr. Bonin stated the amendments that were approved, the math didn’t work and is

awaiting additional information on those. Mr. Salinas stated he had found the invoices and has

reached out to the invoicing department for clarification on the numbers and will provide that to

the Committee. Chairman Gush added that the payment will be held until an updated invoice is

received. Mr. Salinas inquired if it was only for Juliet Long. Mr. Bonin stated it was for all three

projects. Mr. Salinas will get the information requested and understands payment is on hold at

this time.

Mr. Bonin also requested to discuss reimbursement submission for the three roof projects. Mr.

Bonin stated as of today only one has been submitted and he is extremely dissatisfied with the

timeliness of those submissions. Mr. Bonin added that temporary money had to be borrowed and

there was over $2 million out there that could have been reimbursed. This will cost the town

around $80,000. Mr. Salinas will check with the grants administrator but believes they have

been submitted, and he will connect with Mr. Bonin. Mr. Bonin stated he does not have access

to that system only the Board of Education does. Mr. Donaldson added his password has expired

and has emailed the State to reset the password, when Michelle called regarding Gales Ferry he

was under the impression that all three were taken care of. Mr. Bonin stated still they were not

submitted in a timely manner as they were not submitted until June. Mr. Salinas will arrange a

meeting with Mr. Bonin, Mr. Donaldson and the grants administrator to discuss the process and

the current status of submissions.

MOTION to approve Shipman & Goodwin LLP Inv # 667681 dated 8.19.2025 in the amount of

$1,534.00 for Professional Services Rendered.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin

AYE

DiPalma-Herb

EXCUSED

MOTION to amend the amount due from $1534.00 to $1062.00 for the MOTION to approve

Shipman & Goodwin LLP Inv #665973 dated 7.14.2025 in the amount of $1,534.00 for

Professional Services Rendered approved on August 4, 2025.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gary Schneider

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

VII. JULIET LONG HVAC PROJECT UPDATES

JWL HVAC Project 2024 Updates

Chairman Gush inquired about the commissioning bid. Mr. Donaldson has the document and

will review over the next few weeks, there is plenty of time as the commissioning with occur

over April Break or possibly next summer.

Mr. Warrington (Owner's Representative) gave an overview of the project progress and

financials. The project is in great shape financially with around $493,000 in contingency. Mr.

Warrington anticipates that the project will come in under budget. Mr. Warrington took the

Committee through the encumbrances/allowances in the financial report and reviewed the

contingency log. Mr. Warrington then provided some photographs of the progress of the project

and how the duct work looks in a typical classroom. Mr. Warrington highlighted the smoke

proofing between the classrooms and the corridors.

JWL HVAC Project Progress

· Duct work is mostly complete

· Soffits have been hung

· Heat pumps are complete except for ceiling work that Mr. Donaldson’s team will

complete

· Wiring will continue out of the way

· Aiming to install Condenser in October over school break

· Rooftop Units are expected over winter break

Mr. Donaldson stated he will be coming to the Committee for an add on for this project. Mr.

Donaldson explained an issues that is occurring at Gallup Hill School with birds chewing

through the insulation and water coming down and getting into the classrooms. There is a

membrane that can cover the duct work and Mr. Donladson is currently obtaining pricing. The

Committee inquired why this membrane was not included in the original project scope for the

rooftop ductwork. The Architect responded this is a typical insulation and they typically do no

experience birds deteriorating and attacking the ductwork, this is a bit unusual.

JWL HVAC Owner’s Project Management Report - Colliers

MOTION to approve Collier Project Leaders Inv #0001078589 dated 7.31.2025 in the amount of

$5,430.00 for Project 24012605G OPM-Juliet Long HVAC Installation.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

MOTION to approve Colliers Project Inv #0001088123 dated 8.31.2025 in the amount of

$10,844.90 for Project 24012605G OPM-Juliet Long HVAC Installation.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

MOTION to approve Kamco Supply Corp of New England Inv #2507-066308 dated 7.22.2025

in the amount of $1,298.00 for Order #2507-E64543 JWL-HVAC Project.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

MOTION to approve Kamco Supply Corp of New England Inv #2507-072778 dated 7.29.2025

in the amount of $406.00 for Order #2507-E71735 JWL-HVAC Project.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

MOTION to approve Kamco Supply Corp of New England Inv #2508-099062 dated 8.28.2025

in the amount of $58.00 for Order: 2508-E90923 JWL – HVAC Project.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

MOTION to approve The Nutmeg Companies, Inc. Application for Payment dated 8.27.2025 in

the amount of $485,496.55 for Project 2503 Juliet W. Long Elementary School HVAC

Replacement.

Discussion

Mr. Schneider inquired if we had seen certified payrolls yet. Mr. Warrington replied that he has

not seen any yet and will follow up to get those. Mr. Tyminki inquired if this wa the submission

directly to the State. Mr. Warrington sated the State would like quarterly submissions and this

payment application will be part of that submission likely in November or December.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

Approval of RFP for Commissioning Agent services.

The Committee discussed the RFP for commissioning agent services. This could take place as

early as April but it may be best to wait until the project is complete in the summer and do the

commissioning in one phase rather than two. Mr. Donaldson will review the RFP and it will be

presented to the Committee for review at the next meeting.

CONTINUE

RESULT:

MOTION to approve Friar Architecture Inc. Inv #2023-121A-10 dated 8.31.2025 in the amount

of $10,920.00 for Project 2023-121A Ledyard Juliet Long HVAC.

10.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush Hosey Reguin

DiPalma-Herb

AYE

EXCUSED

MOTION to approve Friar Architecture Inc. additional service proposal dated 8.25.2025 in the

amount of $19,500.00 for scope of work value engineering.

11.

Discussion

Mr. Donaldson explained that this is for the modifications to the bid for the scope of work and

value engineering for the re-bid on the JWL HVAC Project. Mr. Donaldson confirmed that the

Van Zelm invoice in the amount of $12,000 is included in the $19,500 Friar Architecture

invoice.

APPROVED AND SO DECLARED

Joseph Gush

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Tyminski Gush Hosey Reguin Schneider

DiPalma-Herb

AYE

EXCUSED

VIII. OLD BUSINESS

Any Old Business proper to come before the Committee

None

IX.

NEW BUSINESS

Any New Business proper to come before the Committee

None

ADJOURNMENT

Mr. Tyminski moved the meeting be adjourned, seconded Mr. Schneider.

The meeting adjourned at 6:09 p.m.

VOTE: 4-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Gush

Permanent Municipal Building Committee

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.