Bill Library  
718 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Library Commission  
Gales Ferry Library  
18 Hurlbutt Road  
Gales Ferry, Connecticut 06335  
Meeting Minutes - Draft Minutes  
Chair  
John Bolduc  
Regular Meeting  
Monday, September 15, 2025  
7:00 PM  
Gales Ferry Library  
I.  
CALL TO ORDER  
The Meeting was called to order by Chair Bolduc at 7:00 p.m.  
II.  
ROLL CALL  
Chairperson John Bolduc  
Present  
Recording Secretary Ellin Grenger  
Treasurer Ralph Hightower  
Commissioner Elizabeth Rumery  
Vice Chair Rolf Racich  
Commissioner Peter Diette  
Commissioner Cynthia Wright  
Commissioner Wendy Hellekson  
Commissioner Barbara Candler  
Excused  
In addition, the following were present:  
Christine Dias, Ledyard Human Resource Director  
Ambrosia Lavallee, Library Director  
III.  
IV.  
V.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
None  
PRESENTATIONS / INFORMATIONAL ITEMS  
None  
MEMBER COMMENTS  
MOTION to amend the agenda by removing bullet point 7, report from library directors  
assessment committee, and adding the proofreading of the Collection Development and  
Maintenance, Material Review and Reconsideration, and the Display and Program policies.  
A motion was made by Commissioner Rumery, seconded by Treasurer Hightower, that this be  
Approved and so declared. The motion carried by the following vote:  
APPROVED AND SO DECLARED  
Elizabeth Rumery  
RESULT:  
MOVER:  
Ralph Hightower  
SECONDER:  
AYE  
8
1
Bolduc Grenger Hightower Rumery Racich Diette Wright Hellekson  
Candler  
EXCUSED  
VI.  
1.  
REPORTS  
Treasurer’s Report  
No report due to possible discrepancies in funds due audit.  
Director’s Report  
2.  
Staffing Updates  
· New Hires  
o Amanda Marcelynas - Library Associate / Fill-In  
o Sarah Desormier - Library Associate / Fill-In  
· Resignation & Role Changes  
o Jazzy resigned (effective September 5) to accept a full-time Children’s  
Librarian position in Old Lyme.  
o Erica trained in cataloging procedures with Jazzy prior to her departure.  
o Discussions underway with the union to explore:  
· Converting the current 30-hour Children’s/Technical Processing  
position → 20-hour Children’s position.  
· Promoting Erica from 30-hour Administrative Assistant → 37.5- hour  
Administrative Assistant / Technical Processing Associate.  
o Town Hall will post Children’s position, after the job descriptions get the ok  
from the union. (meeting with Admin. Committee about)  
Services & Technology  
· Hoopla  
o Service reactivated September 9.  
o Assistant Librarians agreed early reinstatement would benefit patrons.  
o Initial one-two months will be funded through the library materials budget.  
· Annual Report  
o Completed, and submitted through the Connecticut Library Consortium (CLC).  
Policy Review  
· Policies updated to include required statutory language and proper formatting  
per CLC requirements.  
· Documents sent to the Commission for review prior to the October 1  
submission deadline:  
o Material Review and Reconsideration Policy  
o Collection Development and Maintenance Policy  
o Display and Program Policy  
Collection & Cataloging  
· Ongoing weeding at both branches.  
· Proposal to diversify Large Print selections: Lyndsey and Matt to each order 1-2  
“less mainstream” LP titles per month, per library.  
Facilities & Safety  
· Requested Public Works install lighting on the Bill Library front steps after a  
patron tripped in the dark.  
· Reported rusting and cracking beneath staircases at both buildings; Public  
Works notified for assessment and repair.  
Proofread the Material Review and Reconsideration Policy, the Collection Development and  
Maintenance Policy, and the Display and Program Policy.  
3.  
MOTION to approve the Material Review and Reconsideration Policy, the Collection  
Development and Maintenance Policy, and the Display and Program Policy and to submit them  
to the Connecticut Library Consortium  
APPROVED AND SO DECLARED  
Ellin Grenger  
RESULT:  
MOVER:  
Wendy Hellekson  
SECONDER:  
8
1
Bolduc Grenger Hightower Rumery Racich Diette Wright Hellekson  
Candler  
AYE  
EXCUSED  
Ledyard Library FY’25 Annual Report  
DISCUSSED  
4.  
RESULT:  
Investment Working Group  
No report.  
5.  
6.  
7.  
Friends of the Ledyard Library  
The book sale raised $3,000  
Report from the Library Director’s Assessment Committee.  
CONTINUE  
RESULT:  
VII. APPROVAL OF MINUTES  
Motion to approve the Library Commission Regular Meeting Minutes August 18, 2025.  
1.  
APPROVED AND SO DECLARED  
Rolf Racich  
RESULT:  
MOVER:  
Ralph Hightower  
SECONDER:  
8
1
Bolduc Grenger Hightower Rumery Racich Diette Wright Hellekson  
Candler  
AYE  
EXCUSED  
VIII. OLD BUSINESS  
Any old business proper to come before the Commission.  
None.  
1.  
IX.  
1.  
NEW BUSINESS  
Any new business proper to come before the Commission.  
None.  
X.  
ADJOURNMENT  
Mr. Diette moved the meeting be adjourned, seconded by Ms. Hellekson.  
The meeting adjourned at 7:31 p.m.  
VOTE: 8-0 Approved and so declared  
Respectively Submitted,  
_______________________________  
Chairman Bolduc  
Library Commission  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.