4 Blonders Boulevard

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Permanent Municipal Building

Committee

Meeting Minutes - Draft Minutes

Chairman

Gary Schneider

SPECIAL MEETING

Monday, June 17, 2024

5:30 PM

Town Hall Annex - Council Chambers

- Hybrid Meeting

REMOTE MEETING INFORMATION

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CALL TO ORDER

Chairman Schneider called the Permanent Municipal Building Committee Special Meeting to order

at 5:30 p.m. at the Council Chambers, Town Hall Annex Building.

II.

ROLL CALL

Committee Member Gary Schneider

Committee Member Gerald Tyminski

Committee Member Joseph Gush

Present

BOE Representative Kate DiPalma-Herb

BOE Representative Jennifer Reguin

Committee Member George Hosey

Committee Member Elizabeth Peterson

Excused

In addition, the following were present:

Wayne Donaldson - BOE Facilities Director

Kristen Chapman - Mayoral Assistant, PMBC Support Staff

III.

STV AND SILVER PETRUCELLI & ASSOCIATES UPDATE OF ROOF PROJECTS

AND SOLAR DESIGNS

Mr. Donaldson stated that the project is on schedule and the only updates at this time are the change

orders on the agenda this evening.

MOTION to approve change orders in the amount of $22,498 in order to use a cold applied spray

product adhesive instead of hot applied adhesive for the BOE Central Office roof project

Discussion:

Mr. Donaldson stated they are moving to a cold applied adhesive rather than a hot tar. The original

quotes were for hot tar due to budget concerns, however the cold applied procedure is a cleaner

process. The Contractor has confirmed the material is available and there will not be more than a 24

hour delay for the project. The 30 year warranty remains the same and the cold adhesive is a

superior product. Mr. Donaldson confirmed that the change order will not affect the State Grant.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Reguin

Hosey Peterson

AYE

EXCUSED

MOTION to approve a change order in the amount of $15,850 in order to use a cold applied

spray adhesive instead of a hot applied adhesive for the Gales Ferry School roof project

Discussion:

Chairman Schneider inquired if the cold-adhesive process will be quicker to apply. Mr. Donaldson

replied the timeline for the project should remain the same.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Reguin

Hosey Peterson

AYE

EXCUSED

Old Republic Builder’s Risk Quote and increased Insurance Premium for School Roof/Solar

projects

Mr. Donaldson shared the quote from the Town's Insurance provider. Mr. Donaldson confirmed the

quote came through the Finance Director. Ms. Chapman share the cost for the builder's risk policy

is $5000 and there will also be an increased premium charge of approximately $32,000. Ms.

Chapman added the buildings will be insured through a stand alone policy for the duration of the

project.

DISCUSSED

RESULT:

Discussion and possible action on a change order for Gold Seal roofing.

Discussion:

Mr. Donaldson stated the projects are well within the budget as the overall costs came in lower than

expected and is not due to receiving the State Grant.

MOTION to accept change order #2 from Gold Seal Roofing, LLC to revise the roof assembly at

Juliet Long School in the amount of $148,441.62

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Gerald Tyminski

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Reguin

Hosey Peterson

AYE

EXCUSED

Discussion:

Mr. Donaldson stated the next two items are related to brick work. He shared rather than do the

brick work to repair the chimney the recommendation is to place metal platting on the brick. This

eliminates additional masonry work and more importantly ties the whole wall down to the roofing

system.

Ms. DiPalma-Herb asked what needed to be repaired. Mr. Donaldson replied the bricks on the

chimney had a lot of damage and the auditorium was fine but needs to be extended. Mr. Donaldson

confirmed that this alternate recommendation does not involve any additional masonry work.

The Committee chose Dark Bronze for the metal panels.

MOTION to approve change request #3 for Juliet Long School in regards to metal wall panels at the

auditorium exterior in the amount of $85,680.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Joseph Gush

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Reguin

Hosey Peterson

AYE

EXCUSED

Discussion:

Mr. Tyminski inquired if this will be standard cap on a chimney. Mr. Donaldson replies yes, but it

will be cut into the same material with the same color. Mr. Tyminski asked if there would be a

problem with the heat coming out? Mr. Donaldson said he is not concerned as the school is not

longer using gas and the flu will take care of the heat dispersed.

MOTION to approve change order request #4 for Juliet Long School for metal wall panels and cap

at chimney in the amount of$18,360.

APPROVED AND SO DECLARED

Kate DiPalma-Herb

RESULT:

MOVER:

Joseph Gush

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Reguin

Hosey Peterson

AYE

EXCUSED

IV.

NEW BUSINESS

MOTION to change the location of the monthly PMBC meeting from the BOE Central Office to

Town Hall Annex - Council Chambers. Meetings will remain on the first Monday of the month

at 5:30 p.m.

APPROVED AND SO DECLARED

Gary Schneider

RESULT:

MOVER:

Kate DiPalma-Herb

SECONDER:

Schneider Tyminski Gush DiPalma-Herb Reguin

Hosey Peterson

AYE

EXCUSED

ADJOURNMENT

Mr. Gush moved the meeting be adjourned, seconded Ms. DiPalma-Herb

The meeting adjourned at 5:52 p.m.

VOTE: 5-0 Approved and so declared

Respectively Submitted,

_______________________________

Chairman Schneider

Permanent Municipal Building Committee

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.