741 Colonel Ledyard Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ledyard Beautification Committee

Meeting Minutes

Chairman

Jennifer Eastbourne

Regular Meeting

Tuesday, October 3, 2023

5:00 PM

Town Hall Annex - Hybrid Format

CALL TO ORDER

The Regular meeting was called to order by Chairperson Eastbourne at 5:04 p.m.

II.

ROLL CALL

Committee Member Carol Ann Schneider

Chairman Jennifer Eastbourne

Present

Committee Member Kathrine Kohrs

Committee Member Jennifer Bingham

Committee Member Jennifer Holdsworth

Committee Member Sarah Martic

Committee Member Carol Christiansen

Committee Member Julie Brousseau

Committee Member Sheila Vincent

Excused

Absent

III.

PUBLIC COMMENTS

None present.

IV.

REVIEW AND APPROVAL OF MINUTES

Motion to APPROVE Regular Meeting Minutes from September 5, 2023, as written.

Due to lack of quorum the vote did not take place. The minutes will be voted on during the next

meeting on November 7, 2023.

*During VII. New Business (1.) it was decided to cancel the November meeting. The minute

vote will now take place during the December 5, 2023, meeting.

NO ACTION

RESULT:

FINANCIAL REPORTS

Ledyard Beautification Committee Financial Reports.

Chairperson Eastbourne said the Committee made $79.00 at the Farmer's market events which

will be deposited into the LBC account.

DISCUSSED

RESULT:

VI.

OLD BUSINESS

Future clean up sights/Adopters.

Chairperson Eastbourne asked if anyone had a chance to look at areas for future cleanup

locations.

Ms. Kohrs replied that she saw the one near the Board of Education (adopted by H&H

landscaping) and it was not in good shape. She said she will reach out to H&H Landscaping.

Ms. Bingham said there is one near the corner of Kings Highway and Christy Hill Road that

needs attention. The flowers are in a large rusted cemented area across from the "For Sale" sign.

The areas near all the three of the "Entering Ledyard" signs could use some attention but they are

not the safest spots to garden on.

DISCUSSED

RESULT:

Future Projects Discussion.

Magnets and window clings - These are still an option. Chairperson Eastbourne said the Ledyard

PTO had "Ledyard" jibbitzs, which she explained are embellishments for Crocs. Chairperson

Eastbourne suggested the idea of having "LBC" jibbitzs made for the Committee. It was also

suggested a daffodil with an "L". She will inquire on the cost of jibbitzs.

ACTION ITEM:

Get a quote on the cost of custom jibbitzs for the Committee.

Paper making - Chairperson Eastbourne said that St. Luke's is allowing the Committee to use

their Fellowship Hall for a paper making class on November 5, 2023, at 2:00 p.m. She is waiting

to hear back from SCRRRA to see if November 5 works for them. Chairperson Eastbourne

suggested keeping the November 5th date with St. Luke's even if SCRRRA isn't available. The

Committee could use the hall for another kid craft event such as bird pinecone feeders. She

asked who would be available to be at the November 5, 2023, event. Ms. Kohrs and Ms.

Schneider both thought they would be available.

Trunk or Treat - Chairperson Eastbourne asked if anyone would be interested in participating.

No one was sure if they would be available.

Bill Saums, Town Council reached out to Chairperson Eastbourne about the CT nip surcharges.

The money the Town receives from the surcharges would need to be spent in a very specific

way. Montville has been using their money for something similar to "adopt a road". Mr. Saums

requested information from Montville and they supplied Ledyard a roadmap of what they are

doing. Chairperson Eastbourne will ask to have the attachment added to the minutes for viewing

by the Committee.

She read the following:

If the Town went forward with it, the program would be administered through the Mayor's

Office and championed by the LBC serving as a clearinghouse for participating organizations.

Activities managed by the LBC should be what the Committee feels they can do.

Chairperson Eastbourne said the Committee would be assisting with facilitating this program.

She said she will ask Mr. Saums to attend the next meeting for question answering and to get

more details about the program.

ACTION ITEM: Send attachments that are to be added to the meeting minutes to Christina

Hostetler, Town Hall Assistant.

ACTION ITEM: Ask Bill Saums, Town Councilor to the December 5, 2023, meeting.

Wreath making class - Ms. Kohrs suggested the idea of holding a wreath making class as a

fundraiser for the LBC, the class fee would benefit the Committee. She suggested asking Sarah

Martic for advice since she has held wreath making workshops in the past. Ms. Schneider

suggested having it at the Senior Center. The Committee will need to get the greens and other

materials. It was said that the Ledyard Garden Club may be holding a similar event. Another idea

would be to partner with the garden Club for the class.

ACTION ITEM: Ask Sarah Martic and the Ledyard Garden Club for wreath making workshop

information.

Tree Event - Chairperson Eastbourne suggested holding a mini (artificial) tree decorating event

open to businesses and families to participate. The trees could be displayed at the Libraries or the

Congregational Church to be auctioned or voted on. Wreathes or Swags could also be used

instead of trees. Another tree idea is to create a unique tree such as Stonington's Lobster trap

tree.

Snowmen- Possibly a snowman decorating contest in the winter. It could be promoted on the

LBC social media.

Ms. Kohrs said it would be good to plan a winter project. She added that the Committee should

have a project lined up for each season.

Chairperson Eastbourne contacted Jessica Buhle about acquiring the id and password for the

LBC email. She hadn't heard back from Ms. Buhle and asked if anyone knew her.

DISCUSSED

RESULT:

Any Other Old Business to Come before the Committee.

Chairperson Eastbourne introduced Jen Bingham as the Committee's new member. Chairperson

Eastbourne added that new member Sarah Martic has been officially added to the Committee.

Ms. Martic was unable to attend tonight's meeting and will be starting in November. Jennifer

Holdsworth has decided to step down from the Committee although it isn't official since she

hasn't turned in a resignation letter yet. After Ms. Holdsworth officially leaves the Commission

there will be two vacant positions on the Committee.

DISCUSSED

RESULT:

VII. NEW BUSINESS

Any Other New Business to Come before the Committee.

The next Committee meeting is on Election Day. Chairperson Eastbourne has a scheduling

conflict on that day and suggested cancelling the November meeting. The Committee was fine

with cancelling. The next meeting would be on December 5, 2023.

DISCUSSED

RESULT:

VIII. ADJOURNMENT

Chairperson Eastbourne called the meeting to close at 5:38 p.m.

DISCLAIMER: Although we try to be timely and accurate these are not official records of the

Town.