Minutes - Ad Hoc Committee to Develop A Process For Capital Improvement Building Projects

741 Colonel Ledyaryd Highway

Ledyard, Connecticut 06339

TOWN OF LEDYARD

Ad Hoc Committee to Develop A

Process For Capital Improvement

Building Projects

Meeting Minutes

Organizational Meeting

Thursday, May 21, 2026

4:30 PM

Town Hall Annex

WORKING DRAFT

CALL TO ORDER

Town Council Chairman Gary St. Vil called the meeting to order at 4:31 p.m. in the Town Hall

Annex Council Chambers and on Zoom.

II.

ROLL CALL

Chairman Joseph Gush

Present

BOE Representative Brandon Graber

BOE Director of Facilities & Grounds Wayne Donaldson

Public Works Director Steve Masalin

Finance Director Matthew Bonin

Town Councilor Ty Lamb

In addition, the following were present:

Town Council Chairman, Gary St. Vil

Ad Hoc Support Person, Jessica Michaud

III.

BUSINESS OF MEETING

Election of Officers.

MOTION to nominate Commissioner Joseph Gush as Chairman of the Ad Hoc Committee to

Develop a Process for Capital Improvement Building Projects.

This was Approved and so declared.

APPROVED AND SO DECLARED

Ty Lamb

RESULT:

MOVER:

Brandon Graber

SECONDER:

Gush Graber Donaldson Masalin Bonin Lamb

AYE

MOTION to nominate Commissioner Brandon Graber as recording secretary of the Ad Hoc

Committee to Develop a Process for Capital Improvement Building Projects.

This was Approved and so declared.

APPROVED AND SO DECLARED

Ty Lamb

RESULT:

MOVER:

Wayne Donaldson

SECONDER:

Gush Graber Donaldson Masalin Bonin Lamb

AYE

MOTION to set the Committee to Develop a Process for Capital Improvement Building Projects

Committee’s Regular Meeting schedule for the 2026 Calendar Year.

Mr. Lamb stated that Thursdays would work best for him. Mr. Graber stated that the 4:30p.m.

start times might be difficult for him. Mrs. Michaud stated that the second Thursday of the

month was available at 4:30 p.m. or 5:00 p.m. Mr. Bonin stated that he would prefer the

meetings be at 4:30 p.m. Mr. Graber responded that he would be able to attend the meetings via

zoom.

MOTION to set the 2026 Ad Hoc Committee to Develop a Process for Capital Improvement

Building Projects schedule as follows: June 11, 2026- July 9, 2026 - August 13, 2026-

September 10, 2026-October 8, 2026-November 12, 2026.

APPROVED AND SO DECLARED

RESULT:

Review the Resolution Establishing an Ad Hoc committee to Develop a Process for Capital

Improvement Building Projects for the Town of Ledyard.

Mr. Gush stated that he would like to create an amendment to the PMBC ordinance that would

allow changes as times change without having to create subcommittees. Mr. Gush stated that as

a committee he would like specific guidance and a checklist to be created to help the PMBC get

projects off the ground.

CONTINUE

RESULT:

IV.

COMMENTS OF COMMITTEE MEMBERS

Mr. Lamb asked when the Ad Hoc Committee would need to have the recommendations ready

to present to the Town Council. Mr. Gush stated the last meeting for the Ad Hoc Committee

would be in November. Later in the meeting Mr. Gush asked Mr. St. what the process would be

if the Ad Hoc Committee needed additional time to complete the recommendations. Mr. St. Vil

said that he would get more information on the extension process and let the committee know.

Mr. Gush asked that everyone review the enclosures prior to the next meeting, and to also review

the ordinance that governs each portion of it. Mr. Gush stated that at the end of the Ad Hoc

Committee the hope is to have a single document for the PMBC to work off of. Mr. Gush stated

that at the first meeting he would like to look at the "Building Blocks" document and possibly

split the sections up within the committee. Mr. Graber agreed that it would be helpful for each

member of the committee to take on a section giving the following examples, financing,

scheduling, completing, and evaluating.

Mr. Gush will provides updates to the Permanent Municipal Building Committee and Mr. Lamb

will provide updates to the Town Council.

ADJOURNMENT

Meeting was adjourned by Chairman Gush at 4:55 p.m.