741 Colonel Ledyard Highway

Ledyard, CT 06339

TOWN OF LEDYARD

Administration Committee

Meeting Minutes

http://www.ledyardct.org

Chairman Kevin J.

Dombrowski

Regular Meeting

Wednesday, May 10, 2023

5:30 PM

Town Hall Annex- Hybrid Format

In -Person: Council Chambers, Town Hall Annex Building

Join Zoom Meeting from your Computer, Smart Phone or Tablet:

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Or by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 869 7895 0125; Passcode:

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CALL TO ORDER

the Meeting was called to order by Councilor Ingalls at 5:30 p.m. at the

Chambers Town Hall Annex Building.

Council

Councilor Ingalls welcomed all to the Hybrid Meeting. She stated for the Town

Council Administration Committee and members of the Public who were

participating via video conference that the remote meeting information was available

on the Agenda that was posted on the Town’s Website - Granicus-Legistar Meeting

Portal.

II.

ROLL CALL

Councilor Andra Ingalls

Councilor Mary K. McGrattan

Councilor Whit Irwin

Present:

In addition, the following were in attendance.

S. Naomi Rodriguez, Town Councilor

Roxanne Maher, Administrative Assistnat

III.

IV.

RESIDENTS & PROPERTY OWNERS COMMENTS

None.

PRESENTATIONS / INFORMATIONAL ITEMS

None.

APPROVAL OF MINUTES

MOTION to approve the Administration Committee Regular Meeting Minutes of April 12,

2023.

Moved by Councilor McGrattan, seconded by Councilor Irwin

VOTE: 3 - 0 Approved and so declared

APPROVED AND SO DECLARED

Mary K. McGrattan

RESULT:

MOVER:

Whit Irwin

SECONDER:

Ingalls, McGrattan and Irwin

AYE:

VI.

OLD BUSINESS

Any other Old Business proper to come before the Committee

None.

VII. NEW BUSINESS

MOTION to reappoint Ms. Paula Crocker, 1500 Route 12, Gales Ferry, to the Housing

Authority to complete a five (5) year term ending March 31, 2028.

Moved by Councilor McGrattan, seconded by Councilor Irwin

Discussion: Councilor Ingalls stated the reappointment of Ms. Crocker has been

endorsed by the Housing Authority, noting that Chairman Duzy provided some nice

comments regarding Ms. Crocker’s contributions to the Board.

Councilor McGrattan, Liaison to the Housing Authority, stated Ms. Crocker serves as

the Board’s Recording Secretary and that she does a great job with the Minutes.

VOTE: 3 - 0 Approved and so declared

RECOMMENDED FOR APPROVAL

Mary K. McGrattan

RESULT:

MOVER:

Whit Irwin

SECONDER:

MOTION to approve a proposed Director of Parks, Recreation and Senior Citizens job

description as contained in the draft dated May 9, 2023.

Moved by Councilor Irwin, seconded by Councilor McGrattan

Discussion: Councilor Ingalls provided some background explaining that Mr. Scott

Johnson, Jr., has been serving in this combined role since the Parks & Recreation

Department moved from Blonders Boulevard to the Senior Citizen Center on Van

Tassel Drive in 2020.

Councilor Ingalls went on to explain at their December 14, 2022 meeting the

Administration Committee reviewed the proposed Job Description to combine the

responsibilities and duties of the Parks & Recreation Director with the Senior

Citizens Director. However, she stated because the Town Council was in the process

of updating Ordinance #100-016 (rev 1) “An Ordinance Combining Parks And

Recreation Commission and Senior Citizens Commission for the Town of Ledyard” the

Committee withdrew the proposed Job Description until the proposed Ordinance update

work was completed.

Councilor Ingalls stated at their April 26, 2023 meeting the Town Council adopted the

proposed updates to Ordinance #100-016 (rev 1 An Ordinance Combining Parks And

Recreation Commission and Senior Citizens Commission for the Town of Ledyard”.

Therefore, she stated some additional work was done to ensure the draft Job Description

accurately reflected the work that Mr. Johnson, Jr., and was currently doing and was also

in-keeping with Ordinance #100-016 (rev 1). She stated that updating the Job

Description was the final step to complete the process to combine the Parks &

Recreation Department with the Senior Citizens. She noted that Mr. Johnson was

present this evening and she invited him to provide some additional background.

Parks, Recreation and Senior Citizens Director Scott Johnson, Jr., stated the proposed

Job Description was basically a total rewrite to combine the responsibilities of both

positions. He stated approving the proposed Job Description would be the final step in

the restructuring of the staff in the Senior Citizens Center and the Parks & Recreation

Office. He stated functioning as one Department would streamline daily operations

by eliminating the need to open two purchase orders for routine office supplies such

as toner, the as well as the processing of two invoices for services like the printers,

utilities, and other work providing more efficiencies in their office operations.

VOTE: 3 - 0 Approved and so declared

RECOMMENDED FOR APPROVAL

Whit Irwin

RESULT:

MOVER:

Mary K. McGrattan

SECONDER:

Any other New Business proper to come before the Committee.

None.

ADJOURNMENT

Councilor Ingalls moved the meeting be adjourned, seconded by Councilor McGrattan

VOTE: 3 - 0 Approved and so declared, the meeting was adjourned at 5:37 p.m.

Respectfully submitted,

Andra Ingalls

Committee Chairman