741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Community Relations Committee  
Meeting Minutes  
Chairman  
Kevin J. Dombrowski  
Regular Meeting  
Wednesday, February 15, 2023  
6:30 PM  
Town Hall Annex - Hybrid Format  
In -Person Location - Council Chambers-Town Hall Annex Building  
Join Zoom Meeting from your Computer, Smart Phone or Tablet:  
Or by Audio Only: Telephone: +1 646 558 8656; +Meeting ID: 890 5160 4658; Passcode:  
234940  
I
CALL TO ORDER  
the Meeting was called to order by Councilor Paul at 6:30 p.m. at  
the Council Chambers - Town Hall Annex Building.  
Councilor Paul welcomed all to the Hybrid Meeting. He stated for the Town Council  
Community Relations Committee and members of the Public who were participating  
via video conference that the remote meeting information was available on the  
Agenda that was posted on the Town’s Website - Granicus-Insite Meeting Portal.  
II.  
ROLL CALL  
Bill Saums  
Gary Paul  
Present:  
John Marshall  
In addition, the following were present:  
Mary McGrattan  
S. Naomi Rodriguez  
Town Councilor  
Town Councilor  
Juliet Hodge Director of Land Use  
Roxanne MaherAdministrative Assistant  
III.  
IV.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
None.  
PRESENTATIONS / INFORMATIONAL ITEMS  
None.  
V.  
APPROVAL OF MINUTES  
MOTION to approve the Community Relations Committee Minutes of January 18, 2023  
Moved by Councilor Marshall, seconded by Councilor Saums  
VOTE:  
3 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
John Marshall  
RESULT:  
MOVER:  
Bill Saums  
SECONDER:  
3
Saums, Paul and Marshall  
AYE:  
VI.  
OLD BUSINESS  
Continued discussion regarding Black History Month and update on the 2023 Black History  
Activity/Contest.  
1.  
Councilor Rodriguez provided an update regarding the Black History Month Essay  
and Poster Contest Program noting that students have begun to submit their entries.  
She stated that she would be posting a reminder on social media and would also send  
a reminder to the School Principles about the February 22, 2023 Contest Deadline.  
She noted the Deadline was moved from February 20th to the 22nd because the  
schools were going to be closed over the long Presidents Day weekend.  
Councilor Rodriguez continued by noting that the judges this year were as follows: A  
Board of Education Member, Mashantucket Pequot Tribal Council Member Crystal  
Whipple, Ledyard Police Department Sergeant McKinney, and herself. However, she  
stated because Ms. Whipple was going to be away on vacation that she has asked Ms.  
Whipple whether she could recommend another member of the Mashantucket Pequot  
Tribal Nation who would be willing to step-in as a judge for her.  
Councilor Marshall questioned whether any home-schooled students have submitted  
entries for the contest. Councilor Rodriguez stated that students were sending in their  
entries’ however, she did not know if any were from home-schooled students.  
Councilor Paul suggested for next year that they ask the contestants to identify their  
grade and their school. Councilor Rodriguez stated that she did receive a comment  
from someone who said that they were happy to see that they were including all the  
students in entire town and not only the Ledyard public-school students.  
Councilor Paul stated he spoke with Chairman Dombrowski about presenting the  
awards to the Black History Month Contest Winners at the Town Council’s March 8,  
2023 meeting and also about presenting some Black History facts at that meeting as  
well. He noted at the Community Relations Committee’s January 18, 2023 that both  
Councilor Saums and Councilor Marshall mentioned some articles they found  
regarding local historical figures. He questioned how they wanted to the present the  
articles they found.  
Councilor Saums stated that he posted two articles on the Ledyard-Gales Ferry  
Community Forum regarding Jordan Freeman and Lambo Latham. He stated both  
these men were credited with killing Major Montgomery; and he noted to have these  
slaves, who were freed by Colonel Ledyard, fighting by his side said a lot. He stated  
he thought the Old Saybrook Daughters of the American Revolution (DAR) Article  
was the most meaningful and he read the following:  
“Why is our Chapter named after Jordan Freeman? On the sixth of September 1981  
eighty plus men of all colors jointed together to unite in battle against the common  
enemy the British Army run by Benedict Arnold, Traitor to the Colonies. The small  
army was fairly decimated by the British but the few that survived were led by  
Colonel William Ledyard to Fort Griswold. By his side was his servant Jordan  
Freeman, who remained loyal to his formal owner to fight alongside Colonel  
Ledyard. Although all of the men in the fort found themselves faced with  
overwhelming odds and very small chance of success they were resolved in their  
belief in the cause. They armed themselves as best they could against the inevitable  
attack. With only a few small cannons, riffles with bayonets and spikes and a limited  
supply of ammunition, the Patriots were prepared to hold their ground. To that end  
and with that determination it was Jordan Freeman who speared and killed the  
leader of the attackers Major Montgomery, as he scaled the walls of the Fort. A  
battle ensued which was inevitably won by the British but the taking of Fort Griswold  
was not the end of that battle, for the British were humiliated by the losses they  
suffered at the hands of so few many. In an act of retaliation, the British brutally  
slaughtered the surviving men in the Battle of Groton Heights, including Jordan  
Freeman. The strength in character of Jordan Freeman along with loyalty,  
determination, and resolve that he displayed throughout his life were the reasons he  
was selected by the Founders of this Chapter of the Daughters of the American  
Revolution (DAR) to be honored with the Jordan Freeman Chapter name.”  
Councilor Saums stated that history was often hard to discern noting that there was  
another version of this account of history.  
“Some historians believed that the British Officer that took Colonel Ledyard’s sword  
and thrust it thru his body, was the earlier flag bearer loyalist Capitan George  
Beckwith. Others claimed that it was Capitan Stephen Bromfield, who assumed  
command after and Major Montgomery was killed.”  
“So too, accounts differ as to which American revenged Ledyard’s murder by killing  
the British Officer who killed the garrison bleeder. While some say it was Capitan  
Allyn, others claim it was an African former slave, Lambo Latham, who dealt the  
fatal blow. Some internet articles incorrectly state that Jordan Freeman had also  
killed the Officer who murdered his In all events, Capitan Allyn and Lambo Latham  
were soon among those who were slaughtered shortly thereafter.”  
Councilor Saums stated that there were several versions of this account. He also  
noted that the Twenty-nineth Regiment had a lot of men of color who were soldiers.  
He stated that he was continuing to research these historical accounts, noting that he  
was getting some help from a Ledyard Historian.  
Councilor Paul stated the Community Relations Committee would not be meeting  
again before the Town Council’s March 8, 2023 meeting. Therefore, he questioned  
how Councilor Saums wanted to proceed with regard to the articles he mentioned,  
noting that he would like to see this work incorporated with the Awards for the Black  
History Month Contest. Councilor Saums stated that he would continue his research  
and would be prepared to read an article at the March 8, 2023 Town Council meeting.  
CONTINUE  
RESULT:  
Continued discussion and possible action draft a schedule for Public Information Forums to  
present to residents the types of services the town offers; how to access services and the  
authority residents should direct concerns regarding services.  
2.  
The Committee discussed the following topics for Informational Forums:  
CONTINUE  
Informational Presentation regarding the Land Use processes relative to the approval of  
RESULT:  
·
applications, to help residents understand the complexities involved relative to Regulatory,  
the Plan of Conservation & Development (POCD), etc.  
·
Land Use Processes - The Community Relations Committee discussed with Land Use  
Director Juliet Hodge the scheduling an Informational Forum in April or May, 2023 to  
present to residents the Land Use processes relative to the approval of applications, in an  
effort to help residents understand the complexities involved as they relate to  
Regulatory, State Statutes, and the Plan of Conservation & Development (POCD), etc.  
Councilor Paul noted that the Community Relations Committee has been discussing the  
format of the Informational Forum and that they would like to include a segment  
addressing Frequently Asked Question (FAQ) that would answer general/common land  
use questions such as: “what the process was to build a deck, put in a swimming pool,  
put on an addition”, etc. He went on to note that the Community Relations Committee  
would also like to include some FAQ about the approval process for commercial  
development as well. He stated as they did with the Public Works Informational  
Presentation, that they would like to post the Land Use Presentation video and FAQ  
Sheet on the town’s website, the meeting portal, and that it could also be linked to social  
media pages. Councilor Marshall noted by recording the Informational Forums that the  
Committee would be creating a video library that residents could view when they had  
questions.  
The Committee and Land Use Director Juliet Hodge noted residents often ask questions  
such as why the town cannot attract a Trader Joes or Starbucks; or why they let the  
Dollar General Store open in Gales Ferry, noting the importance for residents to  
understand the land use process. They also discussed the limited availability of  
commercial property, low traffic count for marketing, proximity/location bordering the  
Thames River, etc.  
The Group also discussed with Land Use Director Juliet Hodge the importance to  
publicize the Informational Forum and to ask people to submit questions in advance so  
that they can be addressed during the Informational Forum.  
Councilor Paul suggested in preparation for the Land Use Informational Forum that they  
use the Community Forum to ask residents what land use questions they had.  
The Committee agreed that they would like to provide the Land Use Informational  
Presentation in April or May, 2023.  
The Committee thanked Land Use Director Juliet Hodge for attending tonight’s meeting.  
Ms. Hodge left the meeting at 6:58 p.m.  
CONTINUE  
RESULT:  
·
Informational Presentation regarding the Fraud  
·
Fraud Presentation- The Committee noted at their January 18, 2023 meeting they  
had discussed inviting Sergeant McKinney to give a Presentation regarding Fraud  
Prevention and Awareness at their March 16, 2023 meeting.  
Councilor Saums noted that the Committee also discussed holding the Fraud  
Prevention and Awareness at the Senior Citizens Center. However, he stated  
because the presentation was already given at the Senior Citizens Center, and  
because the location was hard to get to, the Committee planned to look for  
another location.  
Councilor McGrattan stated Our Lady of Lourdes Ladies Guild would be  
sponsoring a Fraud Prevention and Awareness Presentation on Monday, February  
20, 2023 at 6:30 p.m. in the Church Hall. The Guest Speaker would be Ledyard  
Police Sergeant Michael McKinney.  
The Committee agreed to reschedule the March 16, 2023 Fraud Awareness  
Presentation to sometime later in the year.  
CONTINUE  
RESULT:  
·
Informational Presentation regarding Library Services  
·
Library Services - Councilor Paul stated at during their January 18, 2023 meeting that  
the Community Relations Committee discussed doing something with the Library. He  
stated that they talked about hosting a booth at the Farmers’ Market that would feature  
the Library and the many community services that they provide. He went on to note that  
Councilor Saums suggested the Library hold an Open House at the same time the  
Community Relations Committee was hosting a booth at the Farmers Market. He stated  
the Community Relations Committee could provide some literature regarding the  
Library at their booth and then refer residents to stop by the Library Open House.  
Councilor McGrattan, Library Commission Liaison, suggested the Committee Relations  
Committee host an Informational Forum at the Library, noting by bringing residents into the  
Library that they could see all the different services and programs the Library had to offer.  
Councilor Rodriguez questioned whether the Library had the equipment, such as the Owl  
HQ system to live stream their meetings/presentations. Administrative Assistant Roxanne  
Maher noted that she had provided the information to purchase the Owl and related  
equipment to the Library but did not know if they had purchased the equipment. Councilor  
McGrattan stated the Library Commission meetings were currently being held in-person.  
Ms. Maher stated that perhaps there was some grant opportunities to help the Library  
purchase the Owl HQ system, noting that the Library offered a number of educational  
programs, which may qualify for some type of educational grants. She went on to state that  
the MIS Department has been hesitant to move the Owl HQ system between different  
facilities.  
The Committee discussed featuring the Library at one of the Farmers' Market's this  
summer and to coordinate this with the Library by having an Open House for that  
same evening. Councilor Paul stated the Farmers’ Market ended at 7:00 p.m. and that  
perhaps they could go to the Library after the Farmers Market to host an Informal  
Gathering to bring awareness to the many things the Library had to offer. Councilor  
McGrattan noted that the Gales Ferry Library had a new Children’s Section; and  
therefore, she suggested that the Community Relations Committee also plan to hold  
an Informal Gathering at the Gales Ferry Library at another time.  
The Committee reviewed the Farmers' Market schedule and noted that featuring the  
Library earlier in the Summer Market Season may help families become aware of the  
many programs the Library offered, including Children Programs, that they may like  
to bring their families to during the summer school vacation.  
The Community Relations Committee reviewed the Farmers’ Market Summer  
Season Schedule as follows to try to coordinate the Programs that they plan to feature  
with the Farmers’ Market weekly scheduled themes as follows:  
June, 2023 -  
ü
7th - “MEAT” You at the Market  
14th - All-American Artisans  
21st - Summer Solstice  
ü
ü
ü
28th - CREAM of the Crop  
July 2023 -  
5th - Red, White, and Berry  
ü 12th - Backyard BBQ  
ü 19th - Christmas in July  
ü 26th - “Bee” Your Best  
August 2023 AUGUST -  
ü 2nd - Bubbles and Blooms  
ü 9th - Farm Fresh  
ü 16th - Beach Blanket Bingo  
ü 23rd - Bark ‘N Brew  
ü 30th - Back to School Bash  
September, 2023 SEPTEMBER -  
6th - Simply Sweet  
ü 13th - Hometown Heroes  
ü 20th - “SEA” You Next Year  
Councilor Saums stated the Farmers Market was open from 4:00 p.m. - 7:00 p.m. and  
he stated that although a lot of people arrive at the Market early that some people  
pick-up dinner and go home, but that there was also a group of people who pick-up  
dinner and look for places to sit down and eat at the Farmers’ Market. Therefore, he  
stated that was the group of people who would most likely walk up to the Library  
after they eat. He suggested the Library host an Open House until 7:00 p.m. and then  
provide a Presentation starting at 7:00 p.m. after the Farmers’ Market was closed. He  
stated during the Community Relations Committee’s Booth that they could direct  
residents to the Library’s Open House and tell them about the scheduled 7:00 p.m.  
Presentation.  
Councilor Paul stated he would contact Library Director Jennifer Smith to talk about  
these ideas and that he would report back at the Community Relations Committee’s  
March 15, 2023 meeting.  
Councilor Paul continued by noting at their January 18, 2023 meeting that the Community  
Relations Committee discussed developing a calendar with the events that they would like to  
feature during the upcoming months. He stated by having a schedule in place that it  
would  
allow  
them  
to  
plan  
and  
coordinate  
with  
other  
departments/organizations/entities.  
The Committee discussed possibly cancelling some of their meetings to host a Booth  
at the Farmers Market this summer.  
Councilor Paul stated that he would like to see the Community Relations Committee  
host booths that featured the following services and that he would begin to contact  
the Organizations to coordinate the events:  
· Library Services  
· Mental Health Awareness  
· First Responders  
CONTINUE  
RESULT:  
Continued discussion and possible action to identify various town venues to host “Informal  
Conversations in the Park” to engage residents in discussions regarding their concerns and  
their ideas for potential solutions.  
3.  
Councilor Paul stated by scheduling the programs and services the Committee would  
like to highlight at the Farmers’ Summer Market that it would enable them to target  
other topics that residents may be interested in talking about. He stated possibly  
bringing back something like a “Whining Wednesday” on the Ledyard-Gales Ferry  
Forum would help the Committee to solicit the types of topics that residents were  
interested in talking or learning about.  
Councilor Saums stated that contacted the three Administrators of the Ledyard/Gales  
Ferry Forum and he noted that they indicated that they would be willing to field  
something like a “Whining Wednesday” and that they also suggested hosting a  
Thankful Thursday”. He stated the Administrators also suggested the format be like  
a Poll that would be open from 5: 00 p.m. to 8:00 p.m. and that they would manually  
turn off the comment period at 8:00 p.m.  
Councilor Marshall stated that he liked the Ledyard/Gales Ferry Forum  
Administrator’s suggestions.  
Councilor Paul reviewed examples of some open-ended type of questions presenting  
one question each week, that would keep the comments on topic such as:  
1. Where would you like to see Electric Vehicle Charging Stations located in  
Ledyard?  
2. Do you think roadside trash in Ledyard is excessive?  
3. Would you be interested in participating in a town-wide Earth Day Clean-up?  
4. Did you know that the “Bottle Bill” (Public Act No. 21-58 - An Act Concerning  
Solid Waste Management”) implemented a five-cent surcharge on any beverage  
container containing a spirit or liquor of fifty milliliters. Each quarter the  
surcharge fee is dispersed to the town in which the beverages were sold. Last  
quarter the Ledyard received $13,027.06, which was for a total of 260,541 nip  
bottles that were sold during that quarter. The funds could only be used for the  
following purposes: (1) environmental measures intended to reduce the  
generation of solid waste; and (2) reduce the impact of litter caused by such solid  
waste, including, but not limited to, the hiring of a recycling coordinator, (3) the  
installation of storm drain filters designed to block solid waste and beverage  
container debris or (4) the purchase of a mechanical street sweeper, vacuum or  
broom that removes litter, including, but not limited to, such beverage containers  
and other debris from streets, sidewalks and abutting lawn and turf.  
5. What town services would you like to know more about?  
6. Would you be interested in participating in informal discussions regarding town  
issues?  
7. What town issues would you like to discuss?  
8. If you are a new Ledyard Resident why did you choose to move to Ledyard?  
9. What would you like to see change in our community?  
10. Do you use any of the town’s parks, and if so, which parks do you like best and  
why?  
11. Do you Love Ledyard and Why?  
Councilor Saums stated the hope was to engage and obtain input from residents on  
topics that they would like to discuss. He noted the safety concerns at the Park on  
East Drive were brought to their attention by a resident. He stated with the  
Community Relations Committee’s involvement and thru a concerted effort of  
several Town Departments that they were able to address the concerns. He stated the  
Community Relations Committee did a mailing to the residents in the area of the  
Park on East Drive and they received a good turnout at the July 20, 2022 Informal  
Gathering, noting that it was a positive result and experience.  
Councilor Saums suggested the Committee forward the list of questions to the  
Ledyard/Gales Ferry Forum Administrators and ask them to consider putting one or  
two questions into a Poll per week.  
Councilor Paul addressed how the Poll Question should be presented, questioning  
whether it should be phased: “The Town Council’s Community Relations Committee  
would like to know…….(Poll Question)”. The Committee agreed that presenting the  
Poll Question as Councilor Paul suggested would provide transparency and validation  
to residents.  
Councilor Saums stated that he would work with the Ledyard/Gales Ferry Forum  
Administrators to post these questions in the format of a Poll on Whining Wednesday  
and Thankful Thursday.  
Councilor Paul stated this initiative was a great way to engage residents and for any  
of any of the town’s leaders to get residents’ temperature on specific issues/topics.  
CONTINUE  
Draft a schedule for Informational Forums/Gatherings.  
RESULT:  
·
CONTINUE  
RESULT:  
Continued discussion regarding the possibility to schedule joint meetings with the  
Mashantucket Pequot Tribal Nation to discuss items of mutual interest.  
4.  
Councilor Saums stated he reached out to Mashantucket Pequot Tribal (MPTN)  
Council Member Crystal Whipple today to try to coordinate an Informal Gathering  
between the Mashantucket Pequot Tribal Council and the Town Council, possibly  
outdoors this spring or summer.  
Councilor Rodriguez noted that Councilor Saums would most likely not receive a  
response from Ms. Whipple right away because she was on vacation and would be  
traveling for the next couple of weeks. Councilor Saums stated that he would ask Ms.  
Whipple to forward his e-mail to schedule the Gathering to their Public Affairs  
Director.  
Councilor Rodriguez went on to note that she sent invitations to the Mashantucket  
Pequot Tribal (MPTN) Council inviting them to attend the February 19, 2023 Law  
Enforcement Appreciation Day at the Methodist Church. She suggested that it may be  
a good opportunity to connect with the MPTN - Tribal Council to try to schedule the  
Informal Gathering between the two Councils (Mashantucket Pequot Tribal Council  
and the Town Council).  
CONTINUE  
RESULT:  
Continued review of status regarding the progress of improvements at the Park on East  
Drive.  
5.  
Councilor Paul stated he did not have an update regarding the Park on East Drive. He  
stated that he would contact Parks and Recreation Director Scott Johnson, Jr., to  
discuss including the Parks and Recreation Commission members in the next  
Informal Gathering at the Park on East Drive.  
Councilor Saums suggested that the interested residents come to a Community  
Relations Committee meeting to tell them how things were going at the Park rather  
than the Committee going to them. Councilor Paul stated Parks and Recreation  
Director Scott Johnson, Jr., mentioned that some residents have attended the Parks  
and Recreation Commission meetings. Councilor Saums stated that was great, noting  
at the July 20, 2022 Informal Gathering that the Community Relations Committee  
recommended the residents attend the Parks and Recreation Commission meetings  
because the Park on East Drive was under the Parks and Recreation Commission’s  
Administrative Control.  
The Committee noted the last incident that occurred at the Park was in October, 2022  
and that the last communication the Town Council saw was from one resident in  
December, 2022 which was a police matter.  
Councilor Paul went on to note that during the July 20, 2022 Informal Gathering at  
the Park on East Drive that the Committee told the residents that they would host  
another Informal Gathering to follow-up on the actions that were taken to make  
safety and other improvements at the Park.  
The Committee discussed possibly visiting all of the town’s Parks.  
The Community Relations Committee noted that they would like to hold the  
follow-up Informal Gathering in May, 2023.  
CONTINUE  
RESULT:  
Any other Old Business proper to come before the Committee  
None.  
6.  
VII. NEW BUSINESS  
Any other New Business proper to come before the Committee.  
1
None.  
IV  
ADJOURNMENT  
Councilor Saums, moved the meeting be adjourned, seconded by Councilor  
Marshall.  
VOTE: 3- 0 Approved and so declared. The meeting was adjourned at 7:41 p.m.  
Respectfully submitted,  
Gary Paul  
Committee Chairman  
Community Relations Committeee  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.