741 Colonel Ledyard Highway  
Ledyard, Connecticut 06339  
TOWN OF LEDYARD  
Finance Committee  
Meeting Minutes  
Chairman  
Kevin J. Dombrowski  
Regular Meeting  
Wednesday, May 17, 2023  
5:00 PM  
Town Hall Annex Building - Hybrid  
Format  
Join Zoom Meeting from your Computer, Smart Phone or Tablet:  
by Audio Only: Telephone: +1 646 558 8656; Meeting ID: 844 4670 3784; Passcode:  
079622  
I
CALL TO ORDER  
the Meeting was called to order by Councilor Ryan at 5:00 p.m.at the Council Chambers  
Town Hall Annex Building.  
Councilor Ryan welcomed all to the Hybrid Meeting. He stated for the Town Council  
Finance Committee and members of the Public who were participating via video conference  
that the remote meeting information was available on the Agenda that was posted on the  
Town’s Website - Granicus-Legistar Meeting Portal.  
II.  
ROLL CALL  
Councilor Andra Ingalls  
Councilor Tim Ryan  
Councilor Bill Saums  
Present:  
Excused:  
In addition, the following were in attendance:  
S. Naomi RodriguezTown Councilor  
Fred Allyn, III Mayor  
Matt Bonin Finance Director  
Steve Masalin Public Works Director/Town Engineer  
Roxanne MaherAdministrative Assistant  
III.  
RESIDENTS & PROPERTY OWNERS COMMENTS  
None.  
IV.  
V.  
PRESENTATIONS / INFORMATIONAL ITEMS  
None.  
APPROVAL OF MINUTES  
MOTION to approve the Finance Committee Regular Meeting Minutes of May 3, 2023  
Moved by Councilor Ingalls, seconded by Councilor Ryan  
VOTE: 2 - 0 Approved and so declared  
APPROVED AND SO DECLARED  
Andra Ingalls  
RESULT:  
MOVER:  
Tim Ryan  
SECONDER:  
2
1
Ingalls and Ryan  
Saums  
AYE:  
EXCUSED:  
VI.  
FINANCE DIRECTOR'S REPORT  
Finance Director’s Report  
Finance Director Matthew Bonin stated that he would provide his report under the  
Financial Reports this evening.  
VII. FINANCIAL REPORTS  
Financial Reports  
·
·
Revenue Year to Date Report vs. Actual - May 31, 2023  
Expenditure - Year to Date Report vs. Actual - May 31, 2023  
Finance Director Matthew Bonin stated the following reports were attached the  
Agenda on the meeting portal and he noted the following:  
· Expenditure Year-to Date Report- April 30, 2023  
ü
ü
ü
Healthcare Lines would see budgetary savings this year.  
Utilities were continuing to trend over budget.  
Dispatch Salaries continue to trend over budget.  
· Revenue Year-to Date Report- April 30, 2023  
ü
ü
Tax Collections thru March 31, 2023 was at 98.9%.  
Interest Income on Deposits was $360,000 ahead of budget and it was  
expected  
to earn about $100,000 over the next two months.  
ü
Nursing Revenues was trending to be $250,000 - $300,000 under budget.  
ü
Board of Education Tuition was trending under budget.  
Mr. Bonin noted when the Fiscal Year 2022/2023 Budget was prepared $1 Million  
was budgeted to come out of the Mil Rate Stabilization Fund to balance the budget.  
However, he explained he did not believe they would need to take the entire $1  
Million out of the Mil Rate Stabilization Fund to balance the current year’s budget.  
VIII. OLD BUSINESS  
Continued discussion regarding the status and possible changes to Capital Improvement Plan  
(CIP) and Capital Non-Recurring (CNR) Fund based on the American Rescue Act Funding  
(ARPA) and the process to approve ARPA Projects and expend ARPA Funding.  
1.  
Public Works/Town Engineer Steve Masalin provided an update on the following  
projects:  
· HVAC Systems have been completed and were operational at the Senior Citizens  
Center and the Emergency Services Building.  
· HVAC System at the Town Hall - They were waiting for some administrative  
work from the State to complete the HVAC System for the Vault because of its  
purpose to store sensitive and historical documents. Also, some warrantee work  
needed to be completed as well.  
· Streetlight Banner Brackets have been installed in Ledyard Center and the new  
Banners were now in place. Because the wreaths that they were previously using  
for the Holiday Season do not fit the size of the brackets that the Beautification  
Committee was considering winter/seasonal banners instead of the wreaths.  
Councilor Ingalls, Liaison to the Beautification Committee stated the wreaths  
were a creative solution for the first year, noting that they were inexpensive and  
were not meant to be used as a long-term holiday decoration.  
· Automated Doors at the Senior Citizens Center - The doors have been installed  
and were operational.  
· Sidewalk Infill - No activity has been engaged for the sidewalk work in Ledyard  
Center or Gales Ferry. Mr. Masalin stated although $35,000 was earmarked for  
this work, that he did not know if any meaningful work could be done with the  
$35,000.  
· Town Hall Door Replacement - Considering augmenting the funding to install  
automated doors in the front of the Town Hall building. Buildings and Grounds  
Forman Shawn Ruszcyk met with the contractor this week to scope out the  
project.  
Councilor Ryan thanked Mr. Masalin for the update regarding the ARPA Funded  
Projects noting that based on his report this evening that three more projects have  
been completed; and he stated this was Good News!  
NO ACTION  
RESULT:  
Discussion regarding potential uses for the funding received from the National Opioid  
Settlement Payments.  
2.  
No Action.  
Councilor Ryan stated the Finance Committee was waiting for the Ledyard Youth  
Services, and the Ledyard Prevention Coalition to proposes some ideas for the best  
use of the Opioid Settlement Payments.  
NO ACTION  
RESULT:  
Continued discussion regarding potential uses of the revenue received from Public Act  
No.21-58 “An Act Concerning Solid Waste Management” in accordance with “Resolution  
Regarding Revenues Received from Beverage Container Surcharges” adopted on June 8,  
2022.  
3.  
No Action.  
Councilor Ingalls stated that she reached out to the Beautification Committee about  
scheduling a town-wide clean-up day.  
NO ACTION  
RESULT:  
Any other Old Business proper to come before the Committee.  
None.  
4.  
IX.  
NEW BUSINESS  
MOTION to appoint CliftonLarsonAllen LLP to conduct auditing services for the General  
Government, WPCA, and Schools for the fiscal year ending June 30, 2023, in accordance  
with Chapter III, Section 11 of the Town Charter.  
1.  
Moved by Councilor Ingalls, seconded by Councilor Ryan  
Discussion: Councilor Ryan stated last year the town solicited Requests for Proposals  
(RFP#2022-09) for the Annual Audit. He stated because the town only received two  
bids a bid waiver was granted to CliftonLarsonAllen LLP last year. He stated  
although the contract was for two year (FY 2022 and FY 2023) with two one-year  
options, that in accordance with Chapter III, Section 11 of the Town Charter: “The  
Town Council shall annually designate an independent public accountant or firm of  
independent public accountants to audit the books and accounts of the Town in  
accordance with the provisions of the General Statutes”. Therefore, Councilor Ryan  
stated that the appointment of the CliftonLarsonAllen LLP for the second year of the  
contract was an Administrative Action.  
Finance Director Matthew Bonin noted that in accordance CGS 7-396 and 4-232 the  
Office of Management and Policy (OPM) must be notified of the Municipalities  
Appointed Auditor 30 days (May 31st) before the end of the Fiscal Year.  
Councilor Ryan noted that the cost breakdown for each of the entities for the Annual  
Audit work as follows:  
Year 2 FYE 2023  

· General Government: $28,700  

· Board of Education: $14,920  

· WPCA:  
$9,225  
$7,685  

· State Single Audit:  

· Federal Singe Audit: $7,685  
TOTAL:  
$68,465  
Councilor Ryan questioned the reason the Board of Education’s cost was less than  
the General Government’s cost, noting that the education budget was far greater and  
had more line items than the town’s budget.  
Finance Director Matthew Bonin explained that although the education budget was  
greater than the town budget that it was audited as one line in the budget. He also  
explained that the Auditor determined the breakout costs for each of the audited  
entities.  
VOTE:  
2 - 0 Approved and so declared  
RECOMMENDED FOR APPROVAL  
Andra Ingalls  
RESULT:  
MOVER:  
Tim Ryan  
SECONDER:  
MOTION to grant a bid waiver to WMC Consulting Engineers in the amount of $478,000  
for RFQ/RFP 2023-07 (Engineering Services-Whitford Brook Watershed Infrastructure  
Improvements) due to not receiving three bids; in accordance with Ordinance #200-001 (rev  
1) “An Ordinance for Purchasing”.  
2.  
Moved by Councilor Ingalls, seconded by Councilor Ryan  
Discussion: Public Works Director/Town Engineer Steve Masalin stated in response  
to the Request for Qualifications (RFQ#2023-07) (Whitford Brook Watershed  
Infrastructure Improvements -1 ) the town only received two proposals. He stated the  
Proposals were due on April 12, 2023 and that he along with Planner Sam Alexander  
from Southeastern Connecticut Council of Governments (SCCOG), and Dave  
Murphy from Southeastern CT Stormwater and Climate Resilience Agency (SERCA)  
that they interviewed the Engineering Firms that submitted proposals. He stated both  
Engineering Firms interviewed well and there was not a significant difference in the  
costs. He stated the consensus of the Group was to award the contract to WMC  
Consulting Engineers. He stated although the town would have typically received  
several proposals for this type of project that the cost of the two proposals received  
came in within the range of what they would have seen if they had a bigger pool of  
participants.  
Mr. Masalin presented both of the RFP’s received, and he explained that this Design  
Work and the Permitting Process was only one milestone within the whole $3  
Million Watershed Initiative that was being done along Lantern Hill Road and the  
Whitford Brook, which included the replacement of the Lantern Hill Road/Whitford  
Bridge (between Ledyard and Stonington) that has languished for years, and for other  
components that needed to be replaced or improved related to the watershed area.  
Councilor Ryan questioned whether the Agreement Ledyard had with Stonington  
extended into the bridge work at Long Pond. Mayor Allyn, III, explained that State  
Senator Cathy Osten secured the $3 Million for the replacement of the bridge, which  
was supposed to be shared between the two towns (Ledyard & Stonington). However,  
he stated this funding would not pay for the replacement of the Dams, which were on  
private property. He noted Mr. Masalin had some creative suggestions that may allow  
them to leverage some of the funding to get more of the overall Watershed Project  
done.  
Mr. Masalin stated there were a lot of stakeholders involved in this Watershed  
Project, noting that they have met with residents Betsy Graham and Terry Fedors. He  
explained the Local Bridge Program has become a funding option that the town could  
use again. He stated WMC Consulting Engineers was the engineers for the Lantern  
Hill Road Bridge and he noted in speaking with WMC Consulting Engineers they  
were going to submit an Application for Local Bridge Funding. However, he  
explained although Stonington would be a party in the Memorandum of  
Understanding (MOU) that Mayor Allyn, III, was working on, that the Local Bridge  
Application would not include Stonington as a party. He went on to note that there  
would be other Memorandum of Understanding (MOU) for some of the other parties  
because these dams were on private property. He stated for State Funding to be  
devoted to private dams was an unusual facet of the projects, and he noted that  
working thru this project was going to be challenging.  
Mayor Allyn stated, as Mr. Masalin mentioned, it was unusual for State Funding to  
go toward something that was privately owned. He stated when someone purchases a  
property they most likely know that the property had a dam that was holding back  
water, which was a liability.  
Councilor Ryan questioned whether the town could reach back to the property owner  
for the costs to maintain the dams. Mayor Allyn stated the town does not maintain the  
dams. However, he explained for this particular case, because the dams have been  
there for such a long time and needed to be redone, and because the private property  
owners did not funding to repair the dams, that the town would be administering the  
funding and the work for the replacement of the dams because they were an  
important piece of the waterway.  
Mr. Masalin explained because the State would not allow a private party to be the  
administrator of the grant funding; and therefore, as the Mayor noted, the town  
inherited the administration of the funding. However, he explained to succeed with  
the Watershed Project the town has to put together a Memorandum of Understanding  
(MOU); noting that he believed the town has done a good job with drawing a firm  
line, while recognizing that there were private stakeholders involved. He went on to  
note the Lantern Hill Valley Association (LHVA) has put a significant amount of  
effort in lobbying to get this state funding. However, he stated the more people they  
have sitting at the table the more difficult it was to try to keep control of the project.  
Councilor Ryan noted that Mr. Masalin seemed to be comfortable with the selection  
of WMC Consulting Engineers for the Design Work and Permitting Process. Mr.  
Masalin explained that they could not ignore the saving and the experience that  
WMC Consulting Engineers had because they have been working in this watershed  
area and on the bridge for quite some time. He stated the next step in the process was  
to issue a Request for Qualifications for the project.  
.
VOTE: 2 - 0 Approved and so declared  
RECOMMENDED FOR APPROVAL  
Andra Ingalls  
RESULT:  
MOVER:  
Tim Ryan  
SECONDER:  
2
1
Ingalls and Ryan  
Saums  
AYE:  
EXCUSED:  
Any other New Business proper to come before the Committee.  
None.  
3.  
X.  
ADJOURNMENT  
Councilor Ingalls moved the meeting be adjourned, seconded by Councilor Ryan.  
VOTE:2 - 0 Approved and so declared, the meeting was adjourned at 5:19 p.m.  
Respectfully submitted,  
Timothy Ryan  
Acting Committee Chairman  
Finance  
Committee  
DISCLAIMER: Although we try to be timely and accurate these are not official records of the  
Town.